Minutes of the Coordinating Board
Boston, Friday 17 August 2001

Division VII- Education and Research

Participating:

Section on Education and Training (SET): Susan Lazinger

Section on Library Theory and Research (LTR): Lis Byberg (chair), Kerry Smith (secretary)

Section on Reading: John Cole (chair); Adele Faisick (Inf. Coordinator)

Round Table on Continuing Professional Education (CPERT): Linda Ashcroft (chair)

Round Table of Library and Information Science Journals (RTLISJ): nil

Round Table of User Education (RTUE): Jesus Lau (Chair), Martha Castro (Treas)

Round Table on Library History (RTLH): Donald Davis

Observers: John Harvey (SET, CPERT),

1. Call to Order: The Chair, Lis Byberg called the meeting to order at 2.10 p.m. and noted that four of the seven member goupr of CB VII were represented.
2. Apologies: Ken Haycock (SET), Magnus Thorstensson (RTLH). It was noted that Susan Lazinger would be late and than Ian Johnson, liaison officer for CB VII for the Glasgow conference would be in attendance at the second CB VII meeting on Friday 24^th August 2001.
3. Agenda: Kerry Smith tabled a draft Agenda which was adopted.
4. Minutes of last meeting: the minutes of both meetings of the CB, held at the IFLA Conference in Jerusalem on 11th and 18th August 2000 were accepted as a true and correct record.
5. Report from Professional Board: Lis Byberg outlined issues raised at the PB meeting held today included:

Carol Henry: will be taking early retirement and there is a book to sign at the IFLA conference office.

Lis Byberg tabled 4 documents from IFLA HQ, 1 x Friday 17^th August 2001; 1 x Information about formal procedures during the Boston conference; 1 x Standing Committees: Election of Officers, 2001; 1 x timetable for IFLA Booth.

Glasgow conference 2002: the deadline for paperwork for satellite meetings is now. CPERT is planning such a meeting and has already begun advertising via the Internet. Deadline for Glasgow poster sessions is 15 March 2002.

Conference opening will be on the Monday morning with plenaries on the Friday.

Berlin Conference 2003: the deadline for Berlin satellite meeting information is 15^th March 2002

Boston conference 2001:

5(a) Information from PB meeting Friday 17^th August 2001

• as new officers will be elected during this first round of meetings, all need to remember to take them to the New Officers sessions.
• Roundtables need to respond by the end of this conference on where they see themselves heading, once roundtables have been disbanded.
• Section elections must take place tomorrow (18 August 2001) – paperwork was tabled on the rules of elections. Newly elected members need to be taken to CB VII meeting on Sunday 3.30 p.m. as there will be a need to elect new CB officers and decide the representative to Professional Board. The "old" officers are responsible for the current financial report and should send this to the current Chair of CB VII – Lis Byberg, along with their strategic plan, by 1 October 2001.
• Section strategic plans need to link with IFLA Professional Priorities – copies of which were tabled at the meeting.
• CB agreed with acclamation that this was the best year ever for communication regarding the conference and thanked the IFLA staff for prompt assistance and administration.

5(b) Update from sections and Roundtables

• CPERT: will be having an open session. 3 good speakers.
• READING: International Reading Research programme on Monday, plus continuing work on ongoing project: Tips for libraries in promoting literacy based activities. July 2001 Newsletter tabled.
• RTUE: Open session on user education guidelines with 4 speakers, plus a workshop with Academic Libraries section on Thursday – tabled their Invitation to their programme and their July 2001 Newsletter.
• SET: open session on Knowledge Management and LIS education with 3 speakers; off site workshop: Extending the reach of LIS education.
• RT LH: 3 major US library historians: "The Boston Years". RT would like to publish the papers as a collection.
• LTR: Workshop Monday on Collaboration between the LIS researcher and the work of the practitioner – leadership in libraries: theory and practice.

Open session Wednesday: International cooperation in LIS research: 3 papers.

6. Elections: deferred until special meeting Sunday 19^th August 2001.
7. Financial report: Division: CBVII had spent some money assisting Library History at the Jerusalem conference, and now had USD 220 in account.

RTLH: small surplus of approx USD125

CPERT: has not claimed their administration money as they need to establish a bank account.

Reading are able to obtain support for their Newsletter – have USD 335.

RTUE: have approximately USD200.

SET: still have their allowance, less fees.

LTR: approx USD125.

There was some discussion regarding the cost of bank fees. Lis Byberg commented that IFLA expected that banks would do this, though the RTs and Sections were not happy at the costs in some countries. It was also commented that it is not possible to open an "official" IFLA account in some countries without substantial verification, including a copy of the IFLA constitution and IFLA accepted that some accounts would be in personal names.

Lis Byberg reported:

Library History still need to claim reimbursement for funds expended for conference: Librarians in a Utopian Age.

There is 4200NLG available for 2002 projects, not more than 3000NLG per project to last not more than one year.

The Chair Library History asked about the funding of speakers from outside the library community to IFLA conferences. Some sections use their own money to pay for such speaker’s registration and other costs and believe that IFLA should at least bear the cost of the registration, or waive it. Is it possible to apply to CB for assistance, and perhaps the chair of our CB might apply to PB for such assistances for the Glasgow conference? Whatever, applications need to be in to the Chair of CB by 15^th March 2002.

CBVII resolved that:

in the event that invited non-IFLA community speakers give a paper at an IFLA conference, their fee be waived for the single day that they attend.

Moved: Don Davis/seconded: Susan Lazinger.

8a Strategic Plans – deferred to Friday meeting.

8b Future structures: This issue was close to resolution and RTs needed to establish their preferences for the future.

9. Projects: We need to think about our proposals and bring them to the meeting Friday 24^th August.

• RTUE want to compile User Education Guidelines;
• SET are still keen to establish a database to update the world guide to LIS schools and their estimates were way over what IFLA considered a reasonable allowance. They will re draft their proposal.
• Reading are interested in establishing some practical guidelines for literacy and will need money for translations;
• RTLH: ongoing project from the Borhus conference – Libraries in the 1960s.

10. Future conferences: Ian Johnson is the liaison for CBVII and the Glasgow conference and will be in attendance on Friday.

Don Davis, Chair Library History commented that former IFLA President, Herman Liebaers was working on a paper on IFLA and would like to deliver this for the Library History section at the conference. D. Davis suggested that because of the content and topic that this should be a plenary paper. CB VII therefore resolved:

That Division VII supports the gesture of the Round Table on Library History that Herman Liebaers be requested to deliver his paper on IFLA in the 1970s incorporating the story of IFLA’s exclusion to UNESCO, as an IFLA Plenary paper at the Glasgow conference

Moved: Don Davis/ Seconded: Adele Fasick

1. Professional Resolutions: Two tabled – see above.
2. Other Business: CB electronic discussion list: deferred till Friday 24^th August 2001.

IFLA Journal – all reminded to complete their forms requesting feedback.

3. Meeting closure:

The Chair closed the meeting at 4.35 p.m.

K. Smith, Secretary