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IN THIS DOCUMENT:
Minutes of the IFLA Conference 1999, Bangkok
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Section of School Libraries and Resource Centers
Minutes of the IFLA Conference 1999, Bangkok
Saturday 21 August
Meeting of Saturday August 21
Present are: Glenys Willars, Alexandra Papazoglou, Paulette Bernhard, Colette Charrier-Ligonat, Torny Kjestad, Teruyo Horikawa, Diane Oberg, Tove Pemmer Saetre, Ann Symons, Blanche Wools.
Observers: Shirley Tastad, Gwynneth Evans, Mirta Mercado, Maria Joao Amante, Margaret Tye, Driden Kunaka, Claude Morizio, W. S. Punyawandara.
1. Welcome and election of the Standing Committee
The chair welcomes everybody. Since this is an election year the meeting has to start with the elections' procedure. Ann Symons thanks the chair and secretary for their work during the previous term and would like to nominate them again as chair and secretary. The members accept the nomination. Glenys Willars is elected again as the new chair of the section and Alexandra Papazoglou is elected again as the new secretary.
2. Introduction of the Committee and election of officers
The committee has several outgoing members: Paula Faundez Garcia (not present), Paulette Bernard, Blanche Wools and Torny Kjestad. Glenys Willars thanks them for their valuable contribution to the committee all these years.
3. Approval of Agenda
Agenda is approved. Item 14 is being moved after item 8 because at the CB meeting it was asked of sections to present their action plans.
4. Apologies for absence
Committee members Paula Faundez and Inci Onal have sent apologies for non-participation. The latter will join the conference later on and will have a poster session. No apologies were sent by Vesna Kranjec Cizmek.
5. Attendance of observers
Observers are welcome and asked to introduce themselves.
6. Approval of the minutes of the meeting held in Amsterdam, August 1998
Minutes are approved. Torny Kjekstad comments on the good presentation of the minutes
7. Matters arising form the minutes
Torny expresses a concern about whether the topics selected for the future conferences are still valid or need to be changed
8. Scheduling of meetings and programme of the Open session and workshops
The presentations of the open session are briefly described and the presenters are introduced. At the end of the open session it has been arranged for our section to visit a school library that offers a reception.
Workshop: Glenys is very pleased that our workshop was approved. It was one of the few.
Manifesto: The PB approved it at the end of the 1998 conference. They made some minor amendments, which were included in the text. Then it was sent to UNESCO and was approved by the General Information Programme. It will be ratified at the General Council meeting of December 1999 but the text can be shared as is now. The manifesto will help libraries to implement and disseminate the ideas expressed in it.
The workshop intends to provide guidance on how to implement the statements of the manifesto, how to share it with government officials and how it affects the school and the local community, how ideas can be put into practice. The programme of the workshop is as follows:
- Introduction by Ross Shimmon,, Secretary General of IFLA
- History of the manifesto presented by Paulette Bernhard
- Issues affecting school libraries and their development by Glenys Willars, Alexandra Papazoglou
- School libraries and public libraries and the role of the manifesto by Torny Kjekstad
- The role of the National Library of Canada in the future of the Manifesto by Gwynneth Evans
- A report of implementation by the Argentinean Library Association.
Asiz Abid of UNESCO will be with us at the workshop. Ross Shimon, the secretary general of IFLA is very supportive of the manifesto.
There is no need to register for the workshop. Torny suggests advertising the workshop in the IFLA Express.
Blanche asks how much is needed to publish the manifesto. Gwynneth Evans says that an approximate estimate is $5.000 for 50.000 copies. The National Library of Canada will help with the design
IFLA booth: Wednesday 11-12. Blanche and Torny offer to share.
Guidelines of School Libraries: progress report
The guidelines need to be rewritten. A lot needs to be deleted and new additions are necessary. A brainstorming meeting is suggested as a means of defining the structure of the guidelines. Glenys, Alexandra, Tove, Colette and Diane are going to meet to discuss and then report to the committee at the Friday meeting.
9. Chair's Report
The chair will also repot on the CB meeting and on the Books for all project which it was advised to go under the Advanced Librarianship Board. (More information on the project at the next meeting, after the meeting of the advisory board).
Leaflets: we have them in English, French, Spanish, and German. There is a Russian text and it would be nice to have a Hebrew version for the Jerusalem conference. Blanche will try to help with the Hebrew translation. Thanks to Paula Faundez Garcia for providing the version in Spanish.
Promotional material of the Glasgow conference is handed out.
CB meeting: at the meeting it was suggested that for security reasons members should take their seats by 3.30 at the plenary session conference members.
We are asked to evaluate the conference. This year translators are also going to be evaluated. Unfortunately as a section we were not able to have simultaneous translation.
Room 219will be our division meeting room to be shared with the other sections.
The new officers will be presented at the open forum of the division.
Deadline for professional resolutions is Thursday
Administrative money will be increased this year from 8 to 9 Dutch guilders per member.
Suggestion to bid for small projects this year for up to 3.000 guilders.
The Jerusalem conference: Ross Shimon has visited Israel and reported favorably on the visit.
Santiago Chile: International conference on school libraries. Glenys was asked as a guest speaker. The British Council will fund her trip. The Goethe Institute in Santiago will organize seminars during the same period
Action plan is being discussed
Project: The School Library-Principal relationship
Diane Oberg presents a proposal of a promotion plan for a proposed publication. CB has to approve the publication.
Paulette suggests that funds have to be reserved for the editing, as SAUR does not provide for it. She also suggests the updating of the resource book.
10. Secretary's Report
- The minutes of the Amsterdam meeting were prepared
- Two newsletters were produced one in the winter and another in the summer
Alexandra thanks those who contributed to the newsletters and asks for more contributions so that the newsletters are rich in content
- The secretary of the section hosted the CB winter meeting at her institution in Athens.
- A lot of work was done for the presentation of the section on IFLANET. Now there is an almost complete record of the activities of the section for the last years.
- The manifesto was translated into Greek and was presented at seminars and conferences in Greece.
- Routine correspondence was taken care of.
- Comments were sent, as was requested at the CB's Athens meeting, to the functional requirements for bibliographic record (Cataloging section)
Friday August 27
Meeting of Friday August 27
Present are: Glenys Willars, Alexandra Papazoglou, Tove Pemmer Saetre, Diane Oberg, Ann Symons, Linda Williams, Colette Charrier-Ligonat, Teruyo Horikawa,
Observers: Margaret Tye, Madeleine Duparc, George Anca, Driden Kunaka, Blanche Wools, Torny Kjekstad, and Ken Haycock
Welcome to new member Linda Williams and to observers by the chair.
Books for All: An evaluation of the project was produced and was accepted by IFLA. The decision is that UNESCO will continue to support the project until the end of 1999 or until $500.000 is collected and distributed; $450.000 has been already collected. The target will be achieved within the year. PB suggested that the project is taken by ALP, but this is not possible at the moment.
Recommendation: Request a new project from UNESCO to reestablish interest.
The IFLA advisory board supports the project. Glenys suggests that the section sponsor the project with 100 Guilders. The members agree. The reading section will also sponsor the project.
There is an issue as to who will be responsible for the project when Lioba Betten will not be able to attend to it anymore.
Our section could help the project by identifying schools that are worth considering. Information about the project could be included in the newsletter.
11. Progress report on projects
Diane Oberg reports that the publication of the research on the school library-principal relationship is going go to be funded with $6.000 from IFLA and $1.500 from IASL. Four hundred dollars went to each participating country. Research was based on three instruments. Questions were open-ended. France used its own analysis system. All countries involved in the project reported their results at the Amsterdam conference. Several articles were published on the topic and four workshops were held in Finland. It is good that now the research will be published as a professional report and will be further disseminated.
Guidelines: a meeting will be held afterwards. Blanche Wools suggests that a representative from a Third world country is included in the discussions about the guidelines.
Listserv; investigate the possibility to have an open listserv on the IFLANET
12. Future conferences
Jerusalem 2000; creating the global library of the future.
The theme is kept. Some of the papers already submitted are being discussed. What should be the procedure for the evaluation of the submitted papers? Ken Haycock suggests a group of three people.
The section's themes for the conference will be:
- School libraries and the global network:
- library networks
- electronic networks
- professional networks
- educational networks
School library visit will be probably planned on Tuesday.
The issue of the workshop is being discussed: half day or full day workshop. It is finally decided to have a whole day workshop that will include the launching of the manifesto.
Boston 2001: there is no planning for Boston yet.
Glasgow 2002: Glenys will make a link to the organizing committee. The anniversary of the section (25 years) has to be celebrated during the conference.
A publication is suggested with the history of the section. It may include comments from ex-chairs but it will also be forward looking. Ideas about the publication to be discussed in Jerusalem
Resource book needs to be updated but volunteers have to express an interest. Maybe parts of it can be presented on IFLANET
Blanche Wools expresses the wish for the president and executive director of IASL to become official observers of the section. Glenys suggests that the committee cannot decide this, as she is not aware whether such a procedure is allowed by the IFLA regulations.
ALA is establishing a project for the promotion of the sister library concept. It may be an interesting idea for the committee.
Meeting adjourned.
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