   
Newsletter of the Section on BibliographyDear colleagues and friends,
This Newsletter will inform you about the new Strategic Plan prepared by the
Standing Committee of the Section during the annual IFLA conference in Boston.
This is a draft submitted for the approval of the Professional Board. After that
it will be officially published on IFLANET. You will find in this issue of the
Newsletter also the most important information on the Section’s activities in
Boston and its plans for Glasgow and Berlin, selected from the minutes; the full
version of these minutes will be available on the Section’s pages on IFLANET.
The list of the members of the Standing Committee is added at the end of the
Newsletter. We wish you a happy holiday season and a happy New Year, more peaceful than the outgoing one.
Bohdana Stoklasova
Talbott Huey Chair
Secretary
2.
Strategic Plan 2001-2003 (Draft)
Mission
Statement
The
Section on Bibliography is primarily concerned with the content, arrangement,
production, dissemination and preservation of bibliographic information,
especially (but not exclusively) where these pertain to national bibliographic
services. It is also concerned with the promotion of the importance of the
discipline of bibliography to library professionals in all types of libraries
(not just national libraries), to publishers, distributors and retailers and
also to end-users. While taking full account of technological possibilities, the
Section is aware that such developments are not yet available in some areas of
the world, and it will ensure that its solutions are not necessarily dependent
on particular technologies. The Section is closely associated, where appropriate,
not only with the other Sections
within the Division of Bibliographic Control and with the UBCIM Programme, but
also with the Sections on Information Technology and of National Libraries.
Goals
2001-2003
1.
Take
appropriate action to encourage implementation of the recommendations of the
International Conference on national Bibliographic Services (ICNBS). [IFLA
Professional priorities(PP): a, f, g, i]
Actions:
1.1 Publish prominently on the Section home page the ICNBS Recommendations in all IFLA official languages
1.2 Promote the IFLA guidelines for legal deposit.
1.3 Disseminate
the recommendations of the ICNBS to national bibliographic agencies, encouraging
them to review and implement them.
2. Promote creation and improvement of bibliographic information and the use of international standards and guidelines. [PP: d, f, g, h, i]
Actions:
2.1 Actively publicize and disseminate to National Bibliographic Agencies (NBAs) and others the Report of the Bell-Langballe working group concerning effective national bibliographic services; appoint a working group to determine how the Standing Committee might best accomplish this.
2.2 Actively publicize and disseminate the Knutsen Report updating the 1996 Holley survey concerning national bibliographies and analyzing the new data.
2.3 Support the work of the Functional Requirements and Numbering of Authority Records (FRANAR) Working Group in accordance with their requests.
2.4 Support the continuing harmonization of MARC formats, with the goal of having a single, truly international format.
2.5 Seek to identify consultants, funding opportunities, and staff exchanges to assist national bibliographic agencies that wish to improve their services.
2.6 Appoint a working group to investigate development and update of guidelines, with examples and references, to help the NBAs start or improve bibliographic services.
2.7 Plan
a pre-conference to be held in conjunction with the 2003 IFLA Conference to
promote understanding and implementation of the guidelines referenced above.
3.
Promote
cooperation with the publishing industry in the preparation of bibliographic
information. [PP: d, f, g, i]
Actions:
3.1 Plan an open session on the publishing industry and national bibliographies for the Glasgow conference in 2002; appoint a working group.
3.2 Appoint
a working group to develop and test a strategy for enlisting publisher
cooperation in providing metadata for electronic resources they produce, to
assist NBAs in how best to prepare entries for these resources; cooperate with
the Section on Cataloguing in this effort.
4.
Monitor
and promote publication of bibliographies in electronic form; e.g., on the
Internet. [PP: d, f, g, i]
Actions: 4.1 Appoint a working group to investigate development of guidelines for publishing Bibliographies in electronic form. NOTE: the pre-conference for 2003 mentioned above should also deal with this related topic.
4.2 Appoint a working group in cooperation with the Section on Classification and Indexing to investigate “subject gateways” as an emerging technique for producing bibliographies of Internet resources.
4.3 Plan
for an open session on subject gateways at the Berlin conference in 2003.
5.
Monitor
and promote the inclusion of Internet resources in bibliographies. [PP: d, f, g,
i]
Actions:
5.1 Appoint a working group to plan a workshop for the Glasgow IFLA conference of 2002 on selection criteria to assist NBAs in deciding which remote electronic resources should be subject to legal deposit and which electronic resources to select for their bibliographies.
5.2 Appoint
a working group to investigate development of guidelines for selection criteria
to assist NBAs in deciding which remote electronic resources to represent in
their bibliographies.
6.
Provide
information about the work of the Section and Standing Committee. [PP: a, d, f,
h, i]
Actions:
6.1 Reorganize
the webpage of the Section to better publicize relevant documents, activities,
and developments.
6.2 Publish
two issues of the Section’s newsletter each year.
7.
Promote
membership in the Section, emphasizing a broader geographic representation on
the Standing Committee. [PP: a, f, h, i]
Action:
7.1 Seek
members and/or corresponding members from countries not currently represented on
the Standing committee
3.
Activities of the Section at the IFLA Annual Conference in Boston and its
Plans for Glasgow and Berlin
Section
members prepared and contributed to the „official“ program of the conference
in three blocks. All of them were very successful – they attracted many
participants and evaluations of all
the sessions were very positive.
110.
Open Forum: Division Bibliographic Control
133.
Bibliography – Open Session 'Bibliography:
indispensable or redundant'
199.
Bibliography and National Libraries Workshop 'What
makes a good national bibliography even better? Current situation and future
prospects.'
All
the presentations mentioned above are available at IFLANET: http://www.ifla.org/IV/ifla67/pprog-e.htm There
were two meetings of the Standing Committee of the Section in Boston. The full
minutes will be available at: http://www.ifla.org/VII/s12/sb.htm#6
Below
is a summary, for those not accessing the Internet version. SC
Meeting I
Members present: Werner Stephan (Chair), John Byrum (Secretary), Kristin Waneck (Information Coordinator), Marcelle Beaudiquez (Honorary Advisor), Barbara Bell (Project Consultant), Francoise Bourdon, D. Whitney Coe, Alan Danskin, Pilar Dominguez Sanchez, Tuula Haapamaki, Talbott Huey, Unni Knutsen, Anne Langballe (Project Consultant), Eva Murtomaa, Bohdana Stoklasova, Eva Tedenmyr, Alexandra Teplitskaya, Claudia Werner, Beacher Wiggins, Maja Zumer. Guest: Carmen Perez Pais.
Elections were held for new Section officers. Bohdana Stoklasova was nominated and elected by acclamation. Unni Knutsen was nominated for secretary but withdrew; Talbott Huey was nominated and elected. Kristin Waneck was thanked for her past work as Information Coordinator, and she agreed to continue in the position. John Byrum and Werner Stephan were unanimously asked to be Honorary Advisors to the Section as they retired from their positions.
Reports were presented on Section work.
In
the annual report Byrum acknowledged the hard work of Section members in accomplishing
important points of the Action Plan, including:
-
the
valuable reports by Barbara Bell and Anne Langballe on national bibliographies
and by Unni Knutsen updating the Holley survey of 1996,
-
arranging
the Divisional Open Forum presentations by four speakers,
-
organizing
the Section workshop, involving twelve speakers, including translation. Stephan
thanked Alexandra Teplitskaya for her Russian translation , and also announced
an informal meeting of Division IV members after the Open Forum.
Reports on projects:
A.
Bell commented on the preparation of the report written by herself and
Langballe, noting that the field of national bibliographies was moving rapidly,
and that the report was a “snapshot” of the current situation only.
Langballe commented that some of the latest national bibliographies were
difficult to obtain. The report contains suggested actions in each area of the
world, and in general can be summarized as 1) the need for updating legal
deposit arrangements; 2) stressing timeliness; and 3) producing effective
introductions to the bibliographies. Knutsen and Waneck stressed in response
that the Section must plan and act to improve national bibliographies by
concentrating on the suggestions of the report, by increasing cooperation with
other sections, and by attempting further to reach the 57% of National
Bibliographic Agencies (NBAs) which did not respond to Bell/Langballe requests
for information. Stoklasova urged the Section to actively inform NBAs of the
advice in the report and of new and available information models such as
electronic publishing. Beaudiquez also stressed Section action in cooperation
with NBAs and pointed out that it has long been clear that it is in the interest
of NBAs to make their nations’ publications better known; universal
bibliographic control still seems a long way away. Stephan agreed that the
Section must take action to make the results of the report known to the public,
to librarians, and to NBAs in our own countries and elsewhere. Bell noted that
the ICNBS recommendations were still not well known in some areas of the world.
The discussion raised the question of whether the report could be considered
indiscreet or offensive in pointing out the shortcomings of individual efforts.
Tuula Haapamaki suggested there should be mechanisms to measure future progress,
such as updates to the current report. Stephan suggested the report be published
in some form by Section action, and the possible modes of editing and
publication were discussed. A small group was set up to discuss further in
connection with our strategic plan.
B.
Knutsen briefly described the scope and method of her survey following up
the survey of NBAs done by Robert Holley in 1996. She concentrated her questions
and analysis on bibliographic control and inclusion, pricing, and anticipated
future developments. Many of the reporting NBAs talked of revision and greater
inclusiveness, and the materials under control were more varied than five years
ago. Some, however, seemed to be moving too rapidly into electronic media to the
slighting of the print version; the question of preservation was thus raised.
The breadth of inclusion of materials remained a debated topic. Beaudiquez
agreed, noting that the relationship between legal deposit laws and NBAs was not
always clear, and standards of inclusiveness were not clear. Stephan referred to
the experience of the Deutsche Bibliothek as of interest.
A
guest from Azerbaijan, Muzhgan Nazarova, rose
to request that the Section make a point of taking action to give advice and
assistance to NBAs not yet familiar with the proper methods of producing
national bibliographies. The Chair took the suggestion under advisement. SC
Meeting II
Program:
selection of the most important topics
Members
present:
Stoklasova (Chair), Huey (Secretary), Stephan, Byrum, Beaudiquez, Bourdon, Coe,
Danskin, Dominguez Haapamaki, Knutsen, Tedenmyr, Teplitskaya, Waneck, Werner,
Wiggins, Zumer; Bell (observer).
Stephan
distributed information on the 2002 Glasgow conference, stressing that programs
should follow the “red thread” theme. He urged all to complete the
evaluation form for the 2001 conference, and thanked the workshop and open forum
speakers for their good programs.
Stephan
turned to a review of the August 23 meeting of the group to consider goals for
the new two-year strategic plan. First, in connection with the goal “Monitor
and promote publication of bibliographies in electronic form,” actions to be
taken for the Berlin conference of 2003 were discussed. Stoklasova suggested a
working group be formed at this time; Tedenmyr, Danskin, and Wiggins volunteered.
In connection with the goal “Promote creation and improvement of bibliographic
information and the use of international standards and guidelines,” discussion
centered on how to disseminate the Bell-Langballe and Knutsen reports. A working
group of Beaudiquez, Knutsen, Coe, and Waneck was formed, with the charge to
meet and forward proposals to the chair. It was decided in any case to submit
the Knutsen report to Maurice Line for publication in Alexandria.
Zumer
felt that more action was needed on the goal “Monitor and promote the
inclusion of Internet resources in bibliographies,” specifically to develop
guidelines for criteria to assist national bibliographic agencies in deciding
which resources to select for inclusion. Stephan noted that this was a
relatively long-term project, and financial support should be sought from IFLA.
Discussion favored working toward a presentation at the Berlin conference. Byrum
and Waneck agreed to form a working group. Further discussion revealed interest
in a related aspect of the topic; i.e., guidelines regarding publication of
national bibliographies on the Web.
At
this point Stephan suggested we move further discussion of the strategic plan
and its actions to e-mail communication with the goal of completing a final
draft by the end of September, and next discuss specific programs for the
Glasgow conference. Stoklasova suggested there be the usual reports on best
practices, with a focus on the host country. Knutsen suggested attention should
be paid to use of the Internet in creating bibliographies, as this would be a
big issue in coming years. Byrum felt this was a project for presentation in
2003. Waneck stressed that such
work should focus on the end users’ needs (e.g., what information they wanted
to find in national bibliographies, such as tables of contents and pictures of
book jackets); experiences from Denmark and Germany might be relevant.
Stoklasova noted that many different but related topics were involved here, and
that the Czech experience also was particularly concerned with user-friendly
aspects.
Stoklasova
directed attention to the proposal for a presentation at Glasgow on the book
trade and its relation to national bibliographies. Waneck said the book trade
presentation should be an open forum. Danskin will explore recruitment of local
speakers. Stoklasova felt the proposal on criteria for selection of online
electronic resources could be a workshop topic, possibly in cooperation with
another section such as National Libraries. Waneck, Bourdon, and Haapamaki will
develop a more specific proposal for submission to the chair and thence to
Division IV for approval. For the Berlin conference, Zumer agreed to make a
project proposal on guidelines for the presentation of national bibliographies
in electronic form, assisted by Danskin, Teplitskaya, Stoklasova, Bourdon, and
Knutsen. The Section will revisit the proposed action in 2002. Waneck suggested
possible cooperation with museums, archives, etc. in this effort. Stoklasova
suggested that the topic of format harmonization should be addressed in
connection with assistance to inquiring national bibliographic agencies.
Stephan
provided information on the Berlin conference, noting that the president of the
Federal Republic had agreed to be the chief patron. He went on to open a review
of the Section’s activities in 2001. Bourdon reported that she and Stoklasova
met with the working group of the Section on Classification and Indexing dealing
with subject gateways. They prepared a form to help members check and analyze
websites to note searching possibilities, so as to be able to compare different
methodologies. The form is available on the C & I website (http://www.ifla.org/VII/s29/sci.htm)
Waneck
reported on the meeting of information coordinators. There will be a new web
host for IFLANET, which has meant some delay in posting. Newsletters and much
other documentation will now appear in pdf format. Stephan brought up matters
concerning IFLA Journal. We’ll send
in our annual report for the news section. International
Cataloguing and Bibliographic Control will be leaving K.G. Saur for various
reasons. Beaudiquez’ revised workshop paper will be submitted to it. Bourdon
and others lamented that there was no effective mechanism to make papers—especially
translations—available to participants during the conference.
Stoklasova
asked for a discussion about the Section newsletter. Can we distribute it
entirely by e-mail? (Some members don’t have e-mail). Should its appearance be
revised? Can we publish more current work? It was decided to take the matter
under discussion for the next year.
4.
Addresses of the Standing Committee Members
Chair/Treasurer
:
Ms
Bohdana STOKLASOVA
2nd term : 2001-2005 Deputy
for Library Management National
Library of the Czech Republic Klementinum
190 110
01 Prague 1 Czech
Republic Tel:
(420) 2 21663293 Fax:
(420) 2 21663301 E-mail: bohdana.stoklasova@nkp.cz
Secretary
:
Mr
Talbott HUEY
1st term 1999-2003 Bibliographer Michigan
State University Libraries 100
Library East
Lansing, MI 48824-1048 USA Tel:
(1) 517-432-3972 Fax:
(1) 517-432-3532 E-mail
:
huey@mail.lib.msu.edu
Members
:
Ms
Guity ARYAN
1st term 1999-2003 Assistant
Director Cataloguing
and bibliographic division Sh.
Bahonar Street, P.
Code 19548 Tehran Iran Tel:
(98) 21 228860 Fax:
(98) 21 228680 E-mail: yegarn@irost.com
Ms
Françoise BOURDON Chef
Service de Normalisation
2nd
term : 1999-2003 Bibliothèque
nationale de France quai
François Mauriac 75706
Paris Cedex 13 France Tel:
(33) 1-53-79-59-05 Fax:
(33) 1-53-79-50-45 E-mail: francoise.bourdon@bnf.fr
Ms
Maria Patrizia CALABRESI
1st term : 1999-2003 Senior
Librarian (Bibliography Reading Room) Biblioteca
Nazionale Centrale – Roma Viale
Castro Pretorio 105 00185
Rome Italy Tel:
(390) 6 4989291 Fax
: (390) 6 4457635 E-mail: bibliografia@bnc.roma.sbn.it
Mr
D. Whitney COE
1st term : 2001-2005 Anglo-American
Bibliographer Princeton
University One
Washington Road Princeton
NJ 08544 USA Tel:
(1) 609 258-3257 Fax
(1) 609 258-0441 E-mail: coesu@princeton.edu
Mr
Alan DANSKIN
1st term : 2001-2005 Cataloguing
Manager British
Library, Boston
Spa. Wetherby W. Yorkshire LS23
7BQ, United
Kingdom Tel:
(44) 1937 546669; Fax:
(44) 1937 546979 E-mail: alan.danskin@bl.uk
Ms
Tuula HAAPAMÄKI
1st term : 2001-2005 Head,
National Bibliography and Cataloguing
Helsinki
University Library – The National Library To
Finland P.O.
Box 26 FIN-00014
Helsinki Finland Tel:
(358) 9 19144389 Fax:
(358) 919144341 E-mail: tuula.haapamaki@helsinki.fi
Ms
Sumana C. JAYASURIYA
1st term 1999-2003 Librarian University
of Colombo PO
Box 1698 Colombo SRI
LANKA Tel./Fax:
(94) 583043 E-mail : scj@cmb.ac.lk
Ms
Unni KNUTSEN
1st term 1999-2003 Head
of Bibliographic Services Department National
Library of Norway, Oslo Division P.
O. Box 2674, Solli 0203
Oslo Norway Tel
: (47) 23 27 62 27 Fax
: (47) 23 27 60 10 E-mail : unni.knutsen@nb.no Mr Tomislav MURATI
1st term : 2001-2005 National and University
Library PO Box 550 10000 ZAGREB, Croatia Tel: (385) 1 6164110 Fax
(385) 1 6164186 E-mail: tmurati@nsk.hr
Ms
Pilar Dominguez SANCHEZ
1st term : 1999-2003 Seccion
Bibliografia Espanola
Biblioteca
Nacional Paseo
de Recoletos 20-22 28071
Madrid Spain Tel
: (34) 91 5807856 Fax:
(34) 91 5807716 E-mail : dominguezpds@bne.es
Ms
Retha SNYMAN
1st term 1999-2003 Senior
Lecturer Dept.
of Information Science University
of Pretoria P.
O. Box 681, Groenkloof
0027 Pretoria
0002 South
Africa Tel.
: (27) 12 420 22 94 Fax
: (27) 12 362 5181 E-mail : msnyman@postino.up.ac.za
Ms
Eva TEDENMYR
1st term : 1999-2003 Head
National Bibliography Monographs National
Library of Sweden Box
5039 S-10241
Stockholm Sweden | |||
