Newsletter of the Section on Bibliography

March 1999

time is running and the next edition of the Newsletter of the Section on Bibliography should be out in February. But now its again March and I have to beg your pardon for this delay. Nevertheless I think we have again some themes which are worth to report on.

The most important I imagine is ELECTION.

Nomination for standing committee members

Please keep in mind that whatever status you have, you remain member of the Standing Committee of the Section on Bibliography until the end of the Bangkok Conference. The Section needs the members to work on the content and the goals and all the SC members for the term 1997-2001 urge you to take appropriate action, on a national level, to be nomineted or better, as the deadline for submitting nominations to IFLA was March 1, 1999, you should ensure that your nomination form was really submitted to IFLA HQ.

Review of the Amsterdam conference 1998

Summary

Considering the general subject of the meeting „On Crossroads of Information and Culture" most sessions and workshops were dealing with topics like electronic media, internet and information management. Points of special interest were the necessity to preserve (printed or online) source documents, legal matters, the role of terminology, availability and improvement of services and, last but not least, job prospects.

Besides the annual reports of its sections the Division of Bibliographic Control turned its attention to the current situation and further development of bibliographic standards. The talks on classifications (DDC/UDC) were especially interesting

The Section on Bibliography, dealt with new papers on the use and organization of bibliographies. The use of national bibliographic data for statistical purposes attracted attention. A system was presented which had been developed out of a European project. It is called „Metric" and is available now for further use from the server of Die Deutsche Bibliothek.

In preparation of the scheduled workshop this year a presentation was given on the indexing of and access to electronic journals in Norway. The future indexing of electronic publications was generally one of the main topics of the section. The members of the section are convinced that this will continue to be so in the next few years. This topic includes the discussion about metadata and the deriving biobliographic data.

A further proof of the importance of electronic publications is the fact that the Section on National Libraries dealt with this topic as well. The main point of concern was in fact the submission of electronic deposit copies this time. Since these copies are the base for the national bibliographic indexing, main points of contact are given. Therefore it is intended to prepare the scheduled workshop this year in close cooperation of the Sections on Bibliography and National Libraries.

An important step has been taken with the setting up of a new office: FAIFE (Freedom of Access to Information and Freedom of Expression) follows the IFLA's general efforts towards free dissemination and access to information. The office is situated in Copenhagen and has two employees for the time being.

To sum it up, it is well justified to say that the Amsterdam meeting was an interesting one. In matters of bibliographic control some new principles have been prepared. In the next few years it is now a matter of speeding up and improving developments and existing approaches accordingly.

Bangkok Conference

Section members planning to attend the first Standing Committee meeting should try to arrive in Bangkok on Friday, August 20th, as the meeting has been scheduled for Saturday.

The Section will be involved in three main programme points

1. Open session of the Section on Bibliography with the following papers
   • National bibliography in Australia: moving into the next millenium. By Peter Hadded (Ah)
   • International Conference on National Bibliographic Services. (Copenhagen 1998). Final recommendations and consequences. By Mona Madsen (Dk)
   • National Bibliography in Thailand. Overview and outlook. By Chirndee Pnngtrakul (Th)

2. Open forum of the Division of Bibliographic Control

3. Joint halfday workshop of the Section on Bibliography together with the Section for National Libraries „Electronic Publications and (National) Bibliographies" preliminery programme:
   • Integration of Electronic Publications in bibliographies. Report of a survey by John Byrum
   • Electronic Publications and BIBLINK. By Sonia Zillhardt.
   • EP and bibliographic control, examples from Nordic Countries. By Randi Digest Hansen
   • Do EP's really need bibliographic control? (Publishers view) By James McGinty (Cambridge Scientific Abstracts)
   • Colleagues from Japan are asked to contribute.

I hope this programme sounds interesting enough, so that all places will be occupied.

Guidelines for OPAC Displays

This will give those members who wish to an oportunity to comment on the draft during this period. After the world wide review and revisions based upon it, the revised guidelines will, of course, be sent to the Standing Commitees within the Division of Bibliographic Control for a vote. Please use your chance (and right) to influence directly Divisions work.

New Brochure of the Division of Bibliographic Control

Change at IFLA HQ

International Bibliography of Bibliographies in Library and Information Science

The „International Bibliography of Bibliographies in Library and Information Science and related Fields" (Volume 2: 1979-1990) gives details of over 10.000 bibliographies. It deals not only with library and informations science but also with related fields such as archiving, the book trade, publishing, the history of books and printing, the history of calligraphy (palaeography), of paper, reading, bibliometric, coping techniques and many others.

Numerous source works were used to produce this publication. These include national and international bibliographies, technical bibliographies, encyclopedias of librarianship and information science and specialist journals connected to the subject.

The bibliography has been systematiclly arranged into 68 chapters, each treating an individual subject. Bibliography items are described mainly according to ISO standards. As well as setting out bibliographic details, entries also contain explanatory notes giving the original title in English translation, a brief outline of contents and references to reviews.

The five indexes available (author, title, name, subject and geographical index) allow users to access information quickly and pinpoint items of special interest in this comprehensive reference work. This bibliography is a complete source of information for libraries, publishers, booksellers and archivists, as well as for academics and students.

International Bibliography of Bibliographies in Library and Information Science and related Fields / by Henryk Sawoniak. With the collab. of Maria Witt. - München: Saur, 1999.
ISBN 3-598-11143-6; Vol. II 1979-1990
ISBN 3-598-11145-2

Regional Report

The State Bibliography in Russia and Ukraine

1. Russia

Series	Description
Kni(z)naja letopis'	Publ.: weekly; since 1907 Form: print and electronic (since 1980) Contents: monographs (books and brochures) with a minimum print run of 100 copies Indexes: name index, language index (only nations of the Russian Federation and foreign languages), index of erroneous ISBN Supplementary indexes: name, geographic, and subject index (quarterly); index of series (annual)
Knigi Rossijskoj Federacii. E(z)egodnik za ... god	Publ.: annually; since 1927 (with title changes) Form: print Contents: annually accumulation of Kni(z)naja letopis' Indexes: name, title, subject, translation, and language index (as above)
Letopis' (z)urnal'nych statej	Publ.: weekly; since 1926 Form: print and electronic (since 1991) Contents: articles from journals, periodicals, serials and nonperiodic collections Indexes: name, geographic, and source index Supplementary indexes: cumulated index (quarterly); list of indexed journals (annual)
Letopis' gazetnych statej	Publ.: weekly; since 1936 Form: print and electronic (since 1988) Contents: newspaper articles; Indexes: quarterly
Letopis' izoizdanij	Publ.: monthly; since 1934 Form: print and electronic (since 1991) Contents: artwork (e.g., (cinema) posters, art prints, art postcards, calendars, engravings) Indexes: various indexes, in particular name indexes (artists, authors, persons) Supplementary indexes: cumulated annual index
Letopis' recenzij	Publ.: monthly; since 1935 Form: print Contents: reviews Indexes: author, title and reviewer index Supplementary indexes: cumulated annual index
Letopis' avtoreferatov dissertacij	Publ.: monthly; since 1981 Form: print and electronic (since 1991) Contents: dissertations
Notnaja letopis'	Publ.: bimonthly; since 1931 Form: print and electronic (since 1991) Contents: music editions and music literature Indexes: name index, index of collections Supplementary indexes: cumulated annual index; annual register of titles and text incipits of music scores
Kartografi(c)eskaja letopis'	Publ.: two times a year; since 1931 Form: print and electronic (since 1991) Contents: cartographic material Indexes: name, geographic, subject, and title index
Letopis' periodi(c)eskich i prodol(z)aju"(c)ichsja izdanij	Publ.: every 5 years Form: print Contents: periodicals and serials, in the following subseries: "Journals", "Newspapers", "Collections" ("Trudy"), and "Bulletins"
Novye, pereimenovannye i prekraš(c)ennye izdaniem (z)urnaly i gazety za ... god	Publ.: annually Form: print Contents: new, changed, and discontinued journals and newspapers
Bibliografija bibliografii	Publ.: annually Form: print Contents: bibliography of bibliographies Indexes: name, title, and geographic index; list of journals containing bibliographic sections

As subject classification, the UDC ("Universal Decimal Classification"), which replaced the former EKL ("Edinaja klassifikacija literatury"), is used since 1994.

Apart from the above mentioned classic bibliographic series, which are published partly with considerable delay (e.g., Knigi Rossijskoj Federacii. E(z)egodnik za 1994 god did not appear until 1997), one must mention the CD-ROM Rossijskaja nacional'naja bibliografija ("Russian National Biblio-graphy") published by the "Russian Book Chamber" in cooperation with the publisher K.G. Saur. It contains literature of the nations of the (former) Soviet Union and of Russia from the years 1980 - 1995 (hence its naming as "national bibliography"), altogether about 800,000 entries, and is pleasantly to use, as its search interface is identical with that of the well-known german DNB CD-ROM (German National Bibliography on CD-ROM).

Thus the State (national) bibliography offers only data for the literature of the Russian Federation resp. The Soviet Union. It never cataloged the literature on Russia, the so called "Rossica", although their collection was begun already in the last century. Only since the collaps of the Soviet Union, the "Rossica" became again an official issue, as may be seen from the "Agreement on Partnership and Cooperation of the National Libraries of Russia" signed in May 1996, which describes the division of responsibilities among the two libraries. Accordingly, the "Russian State Library" (Moscow) has to collect and catalog retrospectively the literature of the Soviet period since 1917, the "National Library of Russia" (St. Petersburg) also the literature of the pre-revolutionary period up to the present.

It's true though that the term "Rossica" has got a wider notion among many librarians today than it had when collecting began; they include literature that appeared outside Russia

• not only about Russia and the Russian diaspora (thematic-geographic criterion), but also the
• literature of Russian citizens or people originating from Russia (author criterion), as well as
• literature in Russian language as State language of Russia (language criterion), where the last two mentioned complexes are really summarized under the independent notion of "Russkoe zarube(z)'e" ("Russian literature abroad").

However, Russian literature published in the GUS states, is not included among the "Rossica".

2. Ukraine

Series	Description
Litopys knyh	Publ.: monthly; since 1924 Form: print Contents: monographs Indexes: name, subject, title, and geographic index
Litopys (z)urnal'nych statjej	Publ.: every two weeks; since 1936 Form: print Contents: articles from journals, periodicals, serials and nonperiodic collections Indexes: source, name, and geographic index
Litopys hazetnych statjej	Publ.: every two weeks; since 1937 Form: print Contents: newspaper articles Indexes: source, name, and geographic index

Contrary to these three series, which existed uninterrupted since their beginning, the following series were temporarily affected by the move of the "Ukrainian Book Chamber" from Charkiv to Kyjiv in 1989 , but have been continued in 1996/97:

Series	Description
Litopys obrazotvore(c)yc vydan'	Publ.: two times a year; 1935 - 1989; 1997 ff. Form: print Contents: artwork
Novi vydannja Ukraïny	Publ.: three times a month; 1958 - 1989; 8/1996 ff. Form: print Contents: new titles

The series "Reviews" (Litopys recensij), "Charts" (Litopys kartografi(c)nych vydan') and "Music editions and music literature" (Litopys not) will also be continued in future. As subject classification, UDC is used in all series.
About the completeness of both State bibliographies, one can only guess. According to official statements by, e.g., the "Russian Book Chamber" in Moscow, an almost 100% complete cataloging of the national literature is guaranteed despite observed incompleteness in delivery of deposit copies, since there is a close cooperation with numerous libraries of the country, which report new titles to the "Book Chamber". It is, however, not provable, how far indeed the libraries follow that practice, or, if they do, how one proceeds further (in that case, no autopsy would be possible).