Section on Cataloguing

Annual report
September 1996 - August 1997

Scope Statement

The Section provides a focus and forum for the identification of issues in international cataloguing and the development of solutions that address common problems. The Section strives to further universal bibliographic control and the international exchange of bibliographic information through the development of standards, guidelines, and other documents which promote a common understanding of the acceptable techniques to be applied to the cataloguing of library materials. The Section also promotes the dissemination of information about the accepted principles of cataloguing through its publications and conference programmes and seminars.

It works closely with other sections of the IFLA Division of Bibliographic Control and International MARC (UBCIM), the Permanent Unimarc Committee (PUC), with the IFLA Section on Information Technology and some Round Tables: Users, Audiovisual etc.), as well as with external organisations eg. ISSN International Centre, ISO/TC46.

Membership

Officers:

Outgoing Secretary :

New Chair (re-elected) and Chair of Division 4 :

New Secretary :

Information Coordinator:

Meetings

Projects

1. Study on Functional requirements for bibliographic records (Olivia Madison)

Follow-up steps include examining the impact on:

• National bibliographic agencies, individual libraries, cataloguing codes and guidelines

• ISBD's as a whole

Authority Control, which is not covered in the report, should be considered. (Also note the work of the MLAR (Minimal Level Authority Record) group.)

Saur will publish the results of the study. It will also be on the Internet.

2. Anonymous classics (Nadine Boddaert)

• Phase One, the revision of the current edition, is nearly completed. The document will be sent to Marie-France Plassard at the end of September, for publication on demand.

• Phase Two (Latin America-Asia)

  Nadine Boddaert and Assumpcio Estivill have contacted an association of libraries in Latin America but the responses from Mexico, Guatemala, Peru, have not yet arrived.

3. International Conference on National Bibliographic Services

The aim is to review and update the Paris recommendations from 1977. Besides the Keynote speaker's paper (Marcelle Beaudiquez) there will be papers about coverage, data requirements, distribution and exchange, partnership...

Our section is invited to submit a paper about our interests in the field (Mona Madsen will prepare a document). Preprints will be distributed before the conference.

4. Form and Structure of Corporate Headings

In May 1997, Barbara Tillett, no longer able to be chair because of her new responsibilities at LC, was replaced by Ton Heijligers as Chair. In June, a new discussion paper was proposed by Ton. The group had two meetings in Copenhagen.

Ton Heijligers will prepare a schedule and a proposal for a consultant's work.

5. GARE - Guidelines for authority and reference entries (Isa de Pinedo)

Isa de Pinedo's working group has met with MLAR. By December 1997, a new draft document will circulate among the members of the group. The group has agreed on a single document, comprehensive and flexible and giving examples (covering all materials, music, electronic resources, legal works...).

6. Guidelines for OPACs display (Dorothy McGarry)

Funding to hire a consultant will be requested from the Professional Board in December 1997.

The end of the study could coincide with a final report in Bangkok in 1999.

7. ISBD(S) revision (with Serials Section)

The work has to take into account electronic serials, metadata and the notion of seriality itself.

Work for two years. Input from the Section on Serials and from the ISSN International Centre will be needed.

Publications

1. SCATNews

Issues no. 7 and 8 of the section's newsletter were published during the year in print and in electronic form (on the IFLANET web site). Ingrid Parent was the editor.

2. International Cataloguing and Bibliographic Control:

Articles by Committee members:

• Vol. 25, no. 3 - July/Sept 1996:
  • McGarry, Dorothy. "Guidelines for Subject Authority and Reference Entries."
    
  • Murtomaa, Eeva. "Planning and Creating Name Authority Control : the Finnish Experience."

• Vol. 25, no 4 - Oct/Dec 1996:
  • Kasparova, Natalia, et. al. "The Russian State Library Project for the Creation of Authority Files for the Names of Special-Category Authors."
    
  • Terekhova, Ludmila. "Generating Authority Files for the Multi-Lingual Database of the Rudomino Library for Foreign Literature."

3. ISBD(ER)

Published by Saur, August 1997 as New Series: vol. 17

Conference Programmes

Translations

1. Section on Cataloguing's Open Programme: Over 200 attendees

Theme: "Cataloguing for the 21st Century"

"DanBib: a union catalogue applied for user friendly flexible querying" by Troels Andreassen (Intelligent Systems Laboratory, Roskilde University Library, Roskilde, Denmark) and Tommy Schomacker (Danish Library Centre A/S, Ballerup, Denmark)

"IFLA Study on the functional requirements for bibliographic records": report by Olivia Madison (Parks Library, Iowa State University, Ames, Iowa, USA)

"The future of cataloguing and cataloguers" by Michael Gorman (Henry Madden Library, California State University, Fresno, California, USA)

2. Workshop joint with UBCIM core programme

Theme: Future of communication formats (50 participants)

"UNIMARC: The virtual format in the virtual age" by Fernanda Campos (National Library of Portugal, Lisbon)

"MARC harmonization in Canada, the United States and the United Kingdom" by Paul Bunn (British Library, London, UK), John Byrum (Library of Congress, Washington DC, USA) and Ingrid Parent (National Library of Canada, Ottawa)

"The Nordic metadata project" by Juha Hakala (Automation unit, Finnish Research Libraries, Helsinki University Library, Finland)

"Cataloguing in SGML : from tagging to markup" by Catherine Lupovici (Jouve Systèmes d'information, Paris, France)

3. Workshop of the Division of Bibliographic Control joint with UBCIM core programme

Theme: "Authority Control : Developments and Projects" (70 participants)

The aim of the workshop was to present information about current developments in authority control and to open a debate on future cooperation, requirements and strategies.

"Project AUTHOR" by Françoise Bourdon (Bibliothèque nationale de France, Paris)

"The Anglo-American Authority File" by Alan Danskin (British Library, London, UK)

"IFLA UBCIM Working Group on the Minimal Level Authority Record and the ISADN" by Barbara Tillett (Library of Congress, Washington DC, USA)

"UNIMARC Authorities" by Mirna Willer (National and University Library, Zagreb, Croatia).

Relationships with other Bodies

Other Events

Author of the Report:
Maria Witt

Date of the Report:
February 1998