Attendance : SC I - SC II

Standing committee members:

Absent members

SC Official Observers

SC meetings Observers

1. Welcome and introductions

The chair opened the meeting and welcomed everybody. Observers were granted permission to attend. There was a general round of introductions.

2. Agenda and membership

The agenda was approved.

IFLA has decided only to have regular members and corresponding members of the committees. The chair thanked the honorary members of the committee, John Byrum and Fernanda Campos. John Byrum is going to continue as chair of the ISBD review group and remain in close contact with the committee.

The chair made a short speech in remembrance of our member Zlata Dimec, who died in February this year. Two candidates are in line to fill the vacancy after Zlata, Jan Smits from the Netherlands and Charlotte Wemmerlöv from Norway. They will be notified after IFLA.

3. Minutes of 2001 meetings in Boston

The minutes were approved.

4. Reports/Announcements

The chair reported:

1. The naming structure of IFLA sections is changed as of this year, and as a consequence the name of our section is now Cataloguing Section.
2. Division eight wants to have liaison persons from other divisions. Nadine Boddaert volunteered to serve as our Section’s liaison and to take part in one of their section’s meeting.
3. Next year’s open sessions will be cut down by half an hour to two hours.
4. The conference for cataloguing experts which is planned for next summer is now in IFLA terms a project of the Cataloguing section, not a satellite meeting.
5. UBCIM: when Marie-France Plassard retires in February next year the work will be reorganised. The National Library of Portugal has offered to take on the responsibility of maintenance and development of UNIMARC. The Deutsche Bibliothek has made a proposal to take on certain tasks together with the remaining activities. It is, however, unlikely to go through in its present shape due to financial constraints, and there is also some overlap with tasks of other bodies. Members expressed their concern that the publishing tasks of UBCIM must be maintained in a reliable way.
6. Barbara distributed her report on the activities of the section, to be presented in the Division update.
7. All members were invited to attend the Division IV wine and cheese hour on Tuesday following the Division Open Session.

The chair and the secretary reported on the programme and especially thanked our translating members, who have made a tremendous contribution. The presentations have been translated into French, German, Russian, and Spanish.

SCATNews has been published according to plan during the past year. Kerstin asked everybody to think of suitable contributions to offer to SCATNews. She also asked whether SCATNews still has to be sent out on paper, or whether e-mail would be sufficient. It was decided to check IFLA’s Officer’s Handbook for guidance, and if possible, that Kerstin will send a letter to receivers and ask.

Lynne Howarth congratulated Kerstin for a job well done.

5. Financial report, August 2002 (Barbara Tillett)

The committee has a balance of $ 399.80. The money is kept in an account which generates interest. The remaining money will be spent on SCATNews, the working group on OPAC displays, promotion of ISBD(CR), and to FRANAR, to which all sections in the division have been asked to contribute, if possible.

6. Reports

6.1 UBCIM report (Marie-France Plassard)

1. Translations of ISBDs. There is now a list on IFLANET. Permission to translate has to be requested from UBCIM and should be guaranteed by a national bibliographic agency or a similar body.
2. The strategic plan for UNIMARC is now on IFLANET. Revised proposals for electronic resources and music are under way. There is a new draft for holdings. A workshop was held in India early this year to present UNIMARC and MARC 21. The fourth edition of UNIMARC is under preparation.
3. OCLC is going to sponsor an update of the database register.

As this was the last committee meeting Marie-France attends, all expressed their warmest thanks to her for all the work she has done over the years.

6.2 FRANAR (Functional Requirements and Numbering of Authority Records) (Glenn Patton; Minutes from SC I and II integrated)

The group has been working since1998 and has three goals: to define the functional requirements for authority records, to explore the feasibility of an identification number and to liaise with other relevant groups. During the past year, Tom Delsey has been commissioned to conduct a study on the entity-relationship model, which establishes the relation between real world entities and bibliographic entities. The immediate work of the group will focus on terminology and definitions, but identity numbers will also be discussed. The relations with other bodies are good, especially the archival world, and there are also good links with the EU project Interparty. In Glasgow the group had one full day meeting and filled in gaps in the present model. Tom Delsey will probably be able to produce a new draft during September, and the group will add more examples to clarify entities and attributes as well as examples of different kinds of relationships. A spring meeting next year will probably be needed and financing for this will be sought. Glenn thanked the Cataloguing section for contributing to Tom Delsey’s participating in Glasgow. He thought that it will soon be possible to make the drafts available to a wider circle.

7. Current projects - update on activities since Boston (Minutes from SC I and II integrated)

7.1 ISBD Review Group (Byrum – update and discussion of new procedure. For the update, see appended report by John Byrum.)

John wished to have a simplified procedure for the ISBD review process, with the goal to arrive at a two year cycle instead of the present five years. Lynne Howarth proposed that John’s outline of new procedures should be in principle accepted, and the committee decided unanimously to approve the proposal (new procedure appended).

John thanked all members who had commented on the ISBD(M) and ISBD(CR), which were out for ballot in May and June. Editorial comments have been integrated, other comments have been listed for future consideration.

The group had two meetings with good attendance during the Glasgow conference. They dealt with comments received for ISBD(M) – discarding of the ISBD punctuation was not considered possible for the time being. For ISBD(CR) a two years period was proposed before changes should be undertaken. People need some time to get acquainted with the new approach. The group wants to have a designated website to get input and to be able to follow up on discussions. Barbara suggested that Kerstin Dahl should have a role in this. The recommendations of Ann Sandberg-Fox regarding ISBD(ER) were discussed and a response document will go back to her. The immediate plan is to go through all ISBDs with the aim of arriving at consistency regarding FRBR options and terminology, and regarding the handling of multiple formats. The structure of the ISBDs will also be reviewed. A proposal for guidelines for the handling of multiple formats will shortly be posted on IFLANET for worldwide review. A series study group will be formed, and it will include someone from the Serials section.

The group had one meeting in Glasgow and has made a complete review of the draft guidelines. Some work remains, e.g. dictionary and FRBR terminology. The work will be finished via e-mail during September and the result put on the web for review. The plan is to complete the guidelines by the end of the year and then send them to the Standing Committee members.

The group had two meetings in Boston and has achieved a good deal during the year since then. The work has three goals: monitoring international activities, achieving a FRBR-compliant set of metadata, providing guidelines for using metadata schemes in libraries. In Glasgow the group had two meetings and reviewed the draft report and the suggested "core of cores" (10 elements), further work on clarity and definitions and the relation to FRBR will be undertaken. UNIMARC will be added to the current crosswalk. A final report can hopefully be expected early in 2003, but maybe there is need for work on a continuous basis, as new metadata schemes emerge from time to time. Another task is dissemination of the information – maybe there should be a specific programme next IFLA? (See item 17 below for further information.)

Lynne also reported from the last meeting of the Metadata discussion group. It had about 35 participants. There were group discussions with circulating participation and group reports. The reports will be sent to Kerstin Dahl for dissemination via IFLANET. It was a good meeting and the format, the so called "knowledge café", was especially appreciated.

7.4 Multilingual Dictionary for Cataloging Terms (Monika Münnich)

The practical work was delayed by the translation of AACR2 into German but is now ready to start. A format for the entries in a database has been proposed. English terms listed in the process of translating AACR2 will form the pivot database, and there will be target bases for every other language. The German format specialist Bernhard Eversberg will take part in the work. There will be a common mailing list called MulDiCat and a specific list for targets. In Glasgow the group had discussed the format, which will be finalised within a few weeks by Monika. The website will be available shortly, and the database is ready to be used, thanks to Bernhard Eversberg. The actual terminology work will hopefully start in November. ISBD definitions will always be given priority.

7.5 Anonymous Classics (Nadine Boddaert)

The electronic version of part 1, Europe, is finished. Barbara requested to have it delivered to her as a mail attachment directly after IFLA and to Marie-France Plasssard immediately. The work now continues with Africa, where there are liaisons in some universities. Guidelines have been sent to Alexandria for Arabian and Persian titles, but it isn’t clear who is going to perform the task. A new, official approach will be necessary. There is a contact person for Turkish titles, but for Asia co-operation through IFLA with someone who knows the languages and the scripts is needed. A French edition of uniform titles for works of liturgy has been published, Liste des titres uniformes pour les livres liturgiques des rites latins de l’Eglise catholique. Traduction francaise et mise a jour de la 2de edition anglaise. 2001. (IFLA UBCIM publ.) In Glasgow, Nadine managed to establish contacts with African and Asian colleagues.

7.6 FRBR (Patrick Le-Boeuf)

Barbara explained that, in spite of these new rules of procedure, the working group can be established, as it is included in our strategic plan, which has been approved. Barbara has produced terms of reference (appended). Patrick has updated the bibliography and is actively covering what is happening in related ontologies. He is, e.g., mapping FRBR to the Conceptual Reference Model (CRM) developed within museums. The group had two meetings in Glasgow with 25 participants, most of them interested in theoretical as well as practical issues. It was decided to establish a listserv, which will be held at the BNF, and an open website on IFLANET, to continue the already existing bibliography, to assess reports from projects and experiments, as well as to produce original reports, to clarify the entity "Expression," to make recommendations to the ISBD review group. In the longer term the group recommended creating a manual for teachers and a mapping between the entity-relationship model of FRBR to an object oriented model. Three actions were identified, to create experimental records, to collect real questions and problems from users of bibliographic databases where FRBR could mean an improvement and to investigate the use of FRBR in library education. It seems obvious that this group needs to be a permanent activity.

7.7 International Meeting of Cataloging Rule Makers, Frankfurt, July 2003 (Barbara Tillett)

The planning group had one meeting in Glasgow and agreed on the name "IFLA meeting of experts on an international cataloguing code." It will take place on the 28-30 of July 2003 in Frankfurt. It will be the first in a series of regional conferences, starting with Europe and devoted to an analysis of differences and similarities between national codes within the region. 50-60 experts will be invited. Invitations will go to the rule-making committees in different countries. John Byrum (as Chair of the ISBD Review Group) and Patrick Le-Boeuf (as Chair of the FRBR Working Group) will also be invited as well as some other key experts. Invitees will have to pay for travel and accommodation themselves. IFLA will probably not contribute to the finances. External financial support is actively sought. A quick overview around the table identified at least seven different rule systems in Europe, AACR2 used by the UK and all the Nordic countries, RICA, the Italian rules, RAK in Germany, AFNOR in France, RCR in Russia, the Croatian rules based on Eva Verona, and the Dutch rules. Five key issues will be dealt with, personal names and corporate bodies, seriality, multivolume publications, general material designators and "Expression level citation" – term proposed to replace "uniform title." Working groups of the conference will give prioritised recommendations within these five areas. The result will be a review of the Paris principles. Presentations will be put on the Internet in April next year for world wide discussion.

It is hope this conference will be followed by a conference covering the Central and South American region before IFLA in Buenos Aires (2004) and another one covering Asia before IFLA in Seoul (2006).

8. Strategic Plan 2001-2003 – Review and Updates

The strategic plan was revised and updated (appended).

9. Future conference topics: see under 17 and 18 below.

10. Other business and adjourn

Barbara announced the published proceedings from the ELAG 2000 conference in Paris, edited by Maria Witt. For copies contact Ms. Witt.

The meeting was adjourned until Friday morning.

11. Welcome and introductions.

New observers were introduced and welcomed.

12. Agenda

The agenda was approved.

13. Reports/Announcements

Members reported on the various programmes they had attended. Generally, the activities with bearing on cataloguing had been very good. The Cataloguing section’s open session and workshop went very well and had good attendance, about 260 for the open session and 50, the maximum, for the workshop, which people even wanted repeated.

14. Current projects - update on Glasgow meetings (see under 7 above)

15. Report on German Translation of AACR2 (Charles Croissant and Monika Münnich)

The background for this undertaking is that about 40 % of German research library acquisitions are English books. The reuse of existing records has been problematic. The translation of AACR2 is primarily a document for study, there is no attempt at adapting the text to German conditions, which would be necessary, were Germany to adopt AACR2. The work has been accomplished on a totally voluntary basis by six editors and 15-16 other participating librarians. The group has a website, http://ww.arl.org/collect/grp/aacr2/index.html. The translation is scheduled to be published by Saur.

Renate Gömpel added that the German rulemaking committee is discussing whether to move to AACR2 and MARC 21. Die Deutshe Forschungsgemeinshaft has financed a feasibility study to investigate the economic and other factors.

Mauro Guerrini added that the Italian translation of AACR in 1993 took five years, also produced by voluntary work. The descriptive rules of Italy are old, and ISBD with AACR interpretations are often used. RICA is alsoused for headings.

16. Strategic Plan 2001-2003 (see under 8 above)

17. 69^th IFLA General Conference in Berlin, Germany 2003 (1-9 August)

Theme: Access Point Library: Media – Information - Culture

Section programme:

There will be a report from the conference in Frankfurt, maybe in the framework of the division update, maybe in the committee meetings. For our open session, focus will be on authority work, and a report on the "proof of concept" project for a VIAF, a Virtual, International Authority File, will certainly be one component.

Dorothy McGarry passed on a proposal from Marcia Zeng to accept a report of a study investigating the role of the Internet in cataloguing, focussing on handling of non-Roman materials. Kerstin Dahl had been approached by Document Delivery, but it wasn’t quite clear what kind of co-operation they envisaged. Barbara Tillett later attended the other Section’s meeting but no decision was made about a joint program.

Section workshop:

The Cataloguing section will not arrange a workshop next year. A common workshop for the whole division is proposed by the Bibliography section, and this was endorsed by the committee. The common workshop will deal with Subject Based Information Gateways, and both FRBR and the FRANAR authority work may be covered. They are particularly interested in our Section’s Metadata report and Lynne Howarth will coordinate our participation in this workshop.

18. 70^th IFLA General Conference in Buenos Aires, Argentina 2004 (20-27 August)

Theme: Libraries as Tools for Education and Development

Section programme:

Developments in the field of metadatastandards and the building and use of DTDs and automatic generation of bibliographic data from full text documents were accepted topics.

Section workshop

No concrete proposals were made, but the general opinion was that co-ordination within the division should be pursued.

19. Conference evaluation

Positive:

Conference contents on the whole were rated very good to excellent. Social and cultural events also were good, contents wise. The airport arrivals desk was much appreciated. The exhibition was good. Volunteers were plenty and very helpful. The technical support was outstanding and simultaneous translation had worked well.

Negative:

The conference venue was not ideal, rooms were often too big or too small. The rooms for committee meetings and working groups were generally too small and stuffy and the lack of tables was a big problem. There should be a convenient copying service available for officers!

Like last year, the conference programme hardly left any opportunity for people to get lunch. Logistics at social events were very inadequate and the same goes for directional signs at the venue.

General:

All but one considered it sufficient that conference proceedings were available at IFLANET only.

Members were encouraged to submit their individual evaluation forms.

20. Other business

Mauro Guerrini announced a conference on authority control in Florence, February10-12, 2003. He noted additional information is available at the conference Web site: www.unifi.it/biblioteche/ac

Barbara Tillett announced the Library of Congress’ celebration of its 100 years of world wide cataloguing services (a postcard was distributed).

Gunilla Jonsson gave a brief report on the IFLA President Elect’s workshop. Over 200 people attended and discussed topics around tables. The purpose was to give ideas on the direction for IFLA’s future.

On behalf of the committee Lynne Howarth thanked the officers for their work during the past year.

21. Adjourn