    Minutes of the Acquisition and Collection Development Standing Committee meetings held at the 2002 IFLA Conference in GlasgowStanding Committee meetings. 1. Attendance and general introductionsFirst meeting: Committee members attending were: Apologies were received from John Byford (UK), Doina Farkas (USA), Rolf Griebel (Germany), Susan Nutter (USA), Alexei P Romanov (Russia), and Lee Sook Hyeun (Korea). Observers were: Second meeting: Committee members attending were: Members not able to be present at the second meeting were John Byford (UK) and Doina Farkas (USA), Rolf Griebel (Germany), Susan Nutter (USA) and Alexei P Romanov (Russia). Observers were: 2. Adoption of the AgendaThe agenda of the first meeting was approved as proposed. There was an addition to the agenda of the second meeting: Ann Okerson's report on Publishers Relations Advisory Committee. 3. Adoption of the Minutes from the Standing Committee meetings in BostonThe minutes of the Boston meeting were approved as written. 4. Acquisition and Collection Development events at the Glasgow Conference
4.1. Open programme The Chair reported that the year had been a strange one. After the anthrax problems in Washington the Library of Congress could not receive mail until 4.3.2002. For example, all the finance papers did not arrive in time. As a result the Chair did not have much time and possibilities to work with the Section. The open programme - with the title "Collection Development Aspects of Life-long Learning" - had been allocated to the Chair and Susan Nutter. Susan Nutter had also problems in participating with planning the programme. So the only solution was to get another theme. Fortunately Robert Wedgeworth agreed to give a paper on literacy in the open session. In the second meeting there was feedback that the open programme on literacy had been interesting even though it was not closely connected with the section's scope. 4.2. Workshop Ann Okerson presented the theme of the workshop "Evaluating and Measuring Electronic Resources". In electronic environment, a great deal of data about usage is available to librarians, who can begin to learn far more about the information needs of their readers and find better ways to meet those needs. But despite hard work on the part of librarians and information providers, electronic resources are rarely easy to gather, interpret, or compare. The workshop had the following outline:The feedback from the standing committee was positive. The workshop was mentioned to have had very good structure: from local to regional and national level and finally describing challenges in a large international consortium. Speakers were good, all of them. Problems were connected with the hall which was too small (there were 90 attendants in a hall for 50 people) and which did not have slide projector. 4.3. IFLA Booth IFLA Booth was scheduled for the section on Monday at 16.00-17.00. Nancy Davenport, Marie-Joëlle Tarin and Montserrat Oliván Plazaola volunteered to be present. Feedback was given in the second meeting: there were practically no delegates interested in specially the Section. IFLA Booth is obviously not a recruiting tool for the sections. 5. Report of other meetingsThe Chair reported of the Coordinating Board meeting of the Division V Collection and Services. The delegates are supposed to wear their badges in the conference but not outside it. The CB hoped that all delegates would fill the evaluation form. In future conferences the open programmes will last two hours. Ann Okerson reported on PRAC, Publishers Relations Advisory Committee in the second meeting. PRAC started 2 years ago to assist Ross Shimmon in discussions with the publishers. It has been chaired by Graham Cornish, who now has retired. Ann Okerson has started to convene the committee in June 2002. PRAC had its meeting was held on Monday 19th August. The committee discussed many matters including IFLA/IPA - statement, STM/IPA -paper on pricing, digital price management, matters connected with free literature for developing nations, content stability in electronic environment, alternative forms of publishing, standards for DOI (Digital Object Identifier) and how to adopt ICOLC licensing principles for IFLA. 6. Report of the Financial OfficerThe Chair as the financial officer reported that the Check from Sara Yontan, the previous financial officer is in the anthrax backlog. So at the moment no financial report can be presented. It was agreed that the Chair sends the report by email to the members as soon as possible. 7. Activities of the Standing Committee7.1. Projects 7.1.1. Acquisitions Bibliography In the second meeting the discussion continued. IFLANET administers had informed that there is in principle a change of having a search engine for the bibliography. More information is still needed about the structure of the entries in the bibliography. It was decided to go on as before with the bibliography: members should provide 5 important references and abstracts of them in English. 7.1.2. Handbook for the International Exchange of Publications The section discussed vividly on the topic from many points of view: the need for the handbook, effects of electronic publications on exchange, the role of exchanges in different types of libraries, special material types in exchange, on grey literature etc. Finally it was agreed to present the new plan to the Professional Coordinator Sjoerd Koopman, who would discuss about it with the publisher. In the second meeting the secretary reported that the professional coordinator had spoken to K.G. Saur, who had showed green light for the new plan 7.1.3. Section Brochure 7.1.4. Repository library conference The secretary will send information on the Center for Research Libraries to the members. 7.2. Publications 7.2.1. Collection Policy Guidelines Russian colleagues announced that Russian version is being prepared. 7.2.2. Newsletter 8. Strategic planWas not discussed in this meeting. 9. Berlin IFLA 2003The section plans three programmes to Berlin: a pre-conference, an open session and a workshop. The pre-conference with the title "Digital Resources and Collection Development" will be held in Munich on 28.-31.7.2003. The local organiser is Bayerische Statsbibliothek. Local coordinator is Klaus Kempf. He introduced the theme and described excellent conference facilities and many possibilities for social events. In the second meeting it was agreed that there would be a working group: Klaus Kempf, Ann Okerson and Pentti Vattulainen. Advisors from different continents would assist them. Following members and participants volunteered: Souleman Diop, Senegal, Trix Bakken, Holland, Masaki Nasu, Japan, Tatiana Afanasieva, Russia and Marie-Joëlle Tarin, France. The section discussed on ideas for the open programme and the workshop. Several themes were mentioned: In the second meeting it was agreed that there would be an open programme on gifts co-ordinated by standing committee member Tatiana Afanasieva and Kay Cassell, New York Public Library. The workshop would be on co-operative collection development and organised by Pentti Vattulainen. 10. Buenos Aires 2004Same themes were mentioned in discussions. It was agreed that it would be worth organising an event on licensing and the third world in Buenos Aires 2004. 11. Any other businessStanding committee dinner on Wednesday 23 August. The tradition was thought to be good and it was agreed to have the Section dinner also in Berlin. It was proposed to be on Friday 1st August. SC member Masaki Nasu reported about the changes, such as an examination of the legal deposit system for online resources, in collection policy at the National Diet Library in Japan. No other business.
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