    Section on Acquisition and Collection Development: Newsletter 21 (Summer 2000)Acquisition and Collection Development Bibliography: updateThe latest two instalments of the Acquisition and Collection Development Bibliography, compiled by colleagues at the Russian State Library, are now accessible on IFLANET at http://www/ifla.org/VII/s14/, under the heading Bibliographies within A&CD Publications. This new lists covers recent publications in Russian and other languages.Report from the Professional BoardChris Wright , Chair of Division V (Collections and Services) reports on relevant developments discussed at the Professional Board meeting March 20-22 in The Hague:Jerusalem Conference Programme: previewThe local organizing committee reported that the number of personal registrations received to date is higher than that at this date for Bangkok, and that the exhibits registration appeared to be adequate for financial viability of the conference. There will be a reception desk at the airport and travelers to Jerusalem are encouraged to share a taxi, which costs approximately $10 per passenger. Shimon Peres will be the keynote speaker at the opening reception, followed by open-air dancing and festivities at the Hebrew University.Revision of the StatutesIt appears that the Revision of IFLA's Statutes and Rules of Procedure is moving forward without major objection. The final date for comments was March 31 and by the Professional Board meeting in mid-March IFLA HQ had received only 25 responses from 1,600 potential respondents, mostly addressing editorial changes and none questioning the basic premises of the revision.Core Programmes/ActivitiesAs a corollary to the revision of IFLA's statutes, the Professional Board has been looking at the way the Core Programmes have been defined and administered. This examination was prompted by a concern that the current Core Programme offices would run out of funds within the next year or so. This funding crisis has eased temporarily but the need remains to define what are the federation's 'core activities' and to assure they get the proper fiscal and administrative support. To this end the Professional Board is working on a draft list of core activities that can be discussed in section meetings in Jerusalem. Real decisions about programmes are still in the future, but the intention is to develop a consensus on where the federation should put its effort.Financial MattersThe Professional Board intends this year to reassert the principle that project money must be spent within the appropriate time frame. Co-ordinating Board project money must be spent before the end of the financial year for which it was appropriated. Professional Board project money (approved by the PB for larger or longer projects) must be spent within the time frame established when the funds were requested.In the financial year following Jerusalem the Professional Board will review all outstanding funds in section/roundtable accounts. Smaller amounts of unspent funds will be reallocated to administrative funds. Larger amounts and those that exceed the ceiling on administrative funds will be returned to IFLA HQ. There is some possibility of re-requesting funds held in local accounts for current or new projects (to avoid bank transfer charges) but the Professional Board is expected to be very strict on projects that have not come to fruition. I believe there are several projects in our sections that merit re-requesting and expect to work with you before Jerusalem so that we can put together a strong package of project proposals for the Co-ordinating Board to forward to the Professional Board at the conclusion of that conference. Discussion Group on Digital LibrariesThe Professional Board provisionally approved a Discussion Group on Digital Libraries sponsored by the Information Technology Section. The proposal says 'A Digital Libraries Discussion Group would facilitate discussions and link professionals with all issues on DL development and implementation. This group can also help IT section for planning future sessions of the IFLA conference around DL issues or coordinate sessions jointly organized by IT and other IFLA sections dealing with DL issues. Possible subgroups (include) preservation and conservation of digital data, digital collections, DL research and technologies, international cooperation in DL activities.' Conveners are Yuri Holov and Tatiana Ershova (both at the Russian Institute of the Information Society). An organizing session is scheduled for Jerusalem.Building a Virtual LibraryIFLA is working under contract with UNESCO's 'Memory of the World Programme' to identify the major works of national, regional and global interest which have been digitized from originals first published on traditional media (manuscripts, printed works, photographs, etc.). After two years of survey and work based on the competency of two Core Programmes (UAP and PAC), IFLA has set up a unique directory of collections which offers searches based on key words, countries, and dates. This directory, available on the UNESCO web site, enables the user to view existing collections and presents links to the holding institution where more detailed information or the document itself is provided. UNESCO and IFLA will be updating this directory on a regular basis.Improving the Quality of Conference PapersThere has been a continuing discussion at IFLA HQ about how to improve the quality of papers given at workshops and open programs during the general conference. As I see it, we have an unavoidable conflict. On the one hand, we want to hear the most up-to-the-minute news about developments in our field, which usually means asking (begging) the top people in a discipline to come at their own expense and speak informally on breaking events. On the other hand, we want to have scholarly, researched and refereed papers that make solid contributions to our understanding and can be translated in advance for the benefit of all conferees. Neither solution guarantees a good paper or an enthusiastic audience. You will hear more on this topic, to be sure.Best IFLA Newsletter AwardThere will be an annual prize for the best newsletter 'to recognize the value of good communication within the Federation.' This year's judge will be the current chair of the PB, Ralph Manning, who will review all newsletters submitted to IFLA HQ prior to July 1. Results will be announced in Jerusalem.Criteria for the best IFLA newsletter:
66th IFLA General Conference August 12-18, 2000; Conference Week Schedule and ProgrammeBelow are listed the events of particular importance to A&CD members, plus some others which may be of interest. Comments in parentheses are by Sara Yontan, A&CD Chair. Members attending the Conference will of course find many other things of relevance in the full programme.** Please note that the starting time of the A&CD Workshop on Thursday has been changed from 13:00 to 14:00. Saturday, 12 August11:30-14:20Acquisition and Collection Development Standing Committee meeting I (First SC meeting)Sunday, 13 August08:30-10:20Repository and Storage Libraries Discussion Group Theme: "Service potential of repository libraries to the library community they serve" Discussion papers will be presented on terminological matters, the status and potential of repositories to the profession at large as well as the feasibility of repositories in less developed countries. Examples of the economics of repositories will be given. Country reports will be presented to update the UAP publication on repository libraries. (First meeting of the newly born Discussion Group on Repository libraries. Please remember that our section is "encouraging" the existence of this DG whose theme is very much related to some of our preoccupations. So we are cordially invited to attend / participate. Pentti Vattulainen who is the convenor will talk about the status and potential of repositories for the profession at large, Peter Lor (South Africa Nat Lib) will deal with terminological matters and someone from CRL (it might even be Marjorie Bloss) will discuss the economics of repositories. If anyone wants to briefly make some comments during this meeting, the best thing would be to contact the convenor directly : pentti.vattulainen@nrl.fi)09:00-10:20Introduction to IFLA for Newcomers11:00-15:50Information Technology joint with National Libraries: Workshop Theme: "Uniform resource identifiers and the library community" Persistent Uniform Resource Locators Terry Noreault (OCLC, Dublin, Ohio, USA) The handle system use in libraries and publishing Larry Lannom (Corporation for National Research Initiatives, Reston, Virginia, USA) CDNL/CENL activities with identifiers Titia Van Der Verf (Royal Library, The Hague, Netherlands) Uniform Resource Identifiers and digital libraries Terry Kuny (XIST, Inc., Ottawa, Ontario, Canada) Title to be announced Arnoud de Kemp12:00-15:50Document Delivery and Interlending: Workshop Theme: "Licensing information: an end to sharing?"Monday, 14 August08:30-10:20Licensing of Electronic Information Resources Discussion Group The topics to be addressed include national site licensing, philosophies, and negotiations. The discussants will present their own national or regional perspective and case studies about wide-area site licensing and will encourage sharing of strategies and experiences from the audience. Discussants include Elhanan Alder (Israel Inter-University Network, Jewish National and University Library, Jerusalem); Frances Groen (McGill University for the Canadian National Site Licensing Project); and Franx Lettenstrom (Academic Press, covering the territory of South Europe, Africa, South and Central America and Near/Middle East). (Second meeting of the Licensing of Electronic Information Resources Discussion Group with Ann Okerson as its convenor. Here again, the topics to be addressed and the speakers are announced on the Net and they are very promising, as usual.)09:00-10:20Introduction to IFLA for Newcomers11:30-13:20Digital Libraries (Start-up meeting to consider Discussion Group) Intensive development and use of modern information and communication technologies (ICT) entailed a large-scale digitization of information accumulated by mankind and, accordingly, the creation of a large number of new electronic information resources. This new form of information representation makes it possible to produce, to store and to distribute information on a qualitatively new level. To ensure public (including remote) access to information resources has become one of the priorities for those providing service to science, culture and education. Today it is obvious that the most effective way to achieve this is to create digital libraries (DL), distributed information systems ensuring reliable storage and effective use of various collections of electronic documents (text, graphics, audio, video, etc.) via global telecommunication networks in a way convenient for the end-user. A Digital Libraries Discussion Group would facilitate discussions and link professionals with all issues on DL development and implementation. This group can also help the Section on Information Technology for planning future sessions for the IFLA Conferences around DL issues. Planning sub-groups are: 1) preservation and conservation of digital data; 2) digital collections; 3) DL research and technologies); and 4) international cooperation in DL issues.16:00-18:00Opening session followed by Plenary SessionTuesday, 15 August08:30-11.00Collections and Services: Open Forum Theme: "Documenting a culture: the case of Israel" Speakers: Sara Japhet, Charles Berlin, Lee Fridman, Evyatar Friesel, Jonathan Joel (Divisional conference (our Divison's) on "Documenting a culture : the case of Israel" whose moderator is Prof. Sara Japhet, head of the Israeli organizing committee)12:30-1500Bibliography: Open Forum National bibliography of a small country in an international context Bohdana Stoklasova (National Library of the Czech Republic, Prague, Czech Republic) Bibliographic projects and tools in Israel Rochelle Kedar (Department of Information Science, Bar-Ilan University, Ramat-Gan, Israel) Two national central libraries in Italy: bibliographic cooperation or competition? Maria Patrizia Calabresi (Biblioteca Nazionale Centrale, Rome, Italy) The Canadian national bibliography: 50 years of continuity and change Presenter to be announced (National Library of Canada, Ottawa, Canada)15:30-18:00Acquisition and Collection Development joint with Serial Publications: Open ForumTheme: "Models for acquiring electronic resources" Libraries without resources: towards personal collections J.S.M. Savenije (Utrecht University, Utrecht, Netherlands) Toward worldwide resource-sharing: research on development of networks for resource-sharing in China's higher education institutions Yafan Song (Cataloguing Department, Library of Renmin University, Renmin, China) Some consortial models for acquiring electronic resources in Germany Diann Rusch-Feja (Library and Research Information, Max Planck Institute for Human Development, Berlin, Germany) (Our section's Open Programme on "Models for acquiring electronic resources")Wednesday, 16 August08:30-11.00Serial Publications: Open Forum Theme: "Serials of the Middle East and Africa" African serials Carryl Allardice (Capetown Branch of the National Library of South Africa, Capetown, South Africa) Arabic serials Presenter to be announced Hebrew serials Presenter to be announced12:30-15:00Preservation and Conservation: Open Forum Theme: "Preserving the Web" Title to be announced John Mannerheim (National Library of Sweden) Title to be announced Allan Arvidson Title to be announced Margaret Hedstrom (University of Michigan)Thursday, 17 August08:30-12:30FAIFE joint with Library Theory and Research: Workshop Theme: "Libraries and codes of ethics" Title to be announced Thomas J. Froehlich (Kent University, Kent, Ohio) Title to be announced Antonieta Vigario (Portugal)13:00-17:00Acquisition and Collection Development: WorkshopTheme: "Collection development in the digital age: organizational challenges" The impact of digital resources on organization and management of collection development and acquisitions: an overview Larry Alford (University of North Carolina, Chapel Hill, North Carolina, USA) Reorganization in the British Library to acquire electronic resources Jim Vickery (Department of English Language Selection and Services, British Library, London, UK) Organizational challenges of digital resources in Turkish libraries Yasar Tonta (Department of Library Science, Hacettepe University, Ankara, Turkey) (Our section's Workshop on "Collection development in the digital age: organizational challenges", with Joe Hewitt as moderator and Jim Vickery as one of the speakers)Friday, 18 August08:00-10:15Acquisition and Collection Development Standing Committee II (Second SC meeting)15:00-17:00Council and Closing SessionNews from IFLAInternational Conference on National Bibliographic Services (ICNBS)Under this title a conference was organised in November 1998 under the auspices of IFLA, the Danish Royal Library, the Royal School of Library and Information Science and the Danish Library Centre.This was a major event (117 participants from 71 countries) to commemorate the 1977 UNESCO International Congress on National Bibliographies, the recommendations of which influenced the development of national bibliographies over the last twenty years. ICNBS had for its aim to review and update the 1977 recommendations. The outcome was a set of 23 recommendations regarding:
Legal deposit Recently the recommendations of the 1998 ICNBS conference were ratified by UNESCO's General Conference, which underlines their importance and broad applicability. Ingrid Parent, member of the Planning Committee for the ICNBS conference, and a member of the IFLA Executive Board, commented: "I am delighted that UNESCO has endorsed the ICNBS recommendations and has recommended that the Member States of UNESCO adopt and implement them. Those recommendations will provide strong support to national bibliographic agencies in their efforts to acquire and disseminate information about their published heritage". The new recommendations are posted at: http://www.ifla.org/VI/3/icnbs/fina.htm Further information is available from: Marie-France Plassard, IFLA UBCIM Programme, c/o Die Deutsche Bibliothek, Adickesallee 1 D-60322 Frankfurt am Main, Germany E-mail: iflaubcim@dbf.ddb.de Building a virtual libraryThere have been several past and current initiatives to create a virtual library, and most national and university libraries have started to implement the vision. Every day they are publishing on the web more and more of the most significant pages of their cultural heritage. However, the more documents that are published, the more difficult it becomes to find relevant information.Aware of these difficulties, UNESCO, within the framework of its "Memory of the World Programme", has contracted IFLA to identify the major works of national, regional and global interest which have been digitised from originals first published on traditional carriers (manuscripts, printed works , photographs, etc). After two years of survey and work based on the competency of two of its Core Programmes respectively hosted by the Bibliothèque nationale de France and the British Library, IFLA has finally set up a unique directory of collections which offers searches based on key words, countries and dates. This directory, available on the UNESCO web site: http://www.unesco.org/webworld/mow/digicol enables the user to view existing collections and presents links to the holding institution where more detailed information, or the document itself, is provided. UNESCO and IFLA will be updating this directory on a regular basis. It will be the beginning of a true virtual library resulting from the fruitful collaboration of the community of national and university libraries and hopefully of archives, and museums. Publishers Relations Advisory CommitteeRelationships between libraries and publishers are a vital component of library acquisitions, but it has been difficult to include non-members within the IFLA structure. IFLA has been in communication with the International Publishers Association to establish the IFLA Publishers Relations Advisory Committee. This body succeeds the former Publishers Liaison Committee, which reported to the Committee on Legal and Other Matters The new Committee will advise the IFLA/IPA Steering Committee.The first meeting will be held at Jerusalem. Membership is tentatively as follows:
Observers may be invited. Previously, interest has been expressed by Ann Okerson and Jim Vickery (A&CD Section) and Suzanne Santiago (ISSN Centre). News from around the worldConspectus work in MexicoBy Dora BiblarzI recently visited the Library at the Universidad Autónoma de Ciudad Juárez (UACJ) to present a workshop on how to conduct a collection evaluation using the OCLC-WLN Conspectus method and software. UACJ is a public institution with over 8,000 students, offering degrees to the Master's level. They are presently conducting innovative analyses in various areas of academic support as part of the University's continuous improvement efforts; the collection evaluation is one aspect of this work. The UACJ Central Library is a modern facility with over 35,000 volumes, which recently doubled its physical space. It serves a diverse academic population in the state of Chihuahua, near El Paso, Texas, at the US-Mexico border. The Library collection was recently reclassified to the Library of Congress system and they have a public access catalog online. Library staff who participated in this workshop included the head of Collection Development as well as the head of Acquisitions; all participants are involved in some aspect of collection development and management in addition to other assignments, such as information and reference services, bibliographic organization of materials, and information technology. The OCLC-WLN Conspectus is a systematic, methodical approach to evaluating a collection and it provides the context for management as well as planning the growth and development of the collection. A subject approach is used to review the collection, as the Conspectus is organized into 24 subject divisions, 500 subject categories, and approximately 4,000 detailed descriptors. The library selects which of the 24 subject divisions will be analyzed at the category level, and which at the more detailed descriptor level. This flexibility allows the library to select which areas will receive greater scrutiny and also to prioritize the project so that it fits within the available timeline and resources. UACJ is the first academic library in Mexico to utilize the Conspectus but others have been exploring this tool since the availability of the Manual in Spanish ("Manual WLN para la Evaluación de Colecciones" translated by Dora Biblarz and adapted for use in Mexico by Helen Ladrón de Guevara-Cox, 1997). Libraries outside North America and Mexico are also using the Conspectus, including Australia, New Zealand, Great Britain, The Netherlands, France, and Greece. This tool has demonstrated its flexibility and adaptability for use by libraries of all sizes and types.
Dora Biblarz Voyager en France sur le Web: la constitution d'une collection sans acquisitionsVoyages en France est l'un des deux thèmes initiaux de la contribution documentaire française au projet plus global de numérisation 'Echanges entre peuples' de la très virtuelle Bibliotheca universalis. Si les questions juridiques, techniques et financières sont des éléments fondamentaux de la constitution de cette collection numérique, les aspects intellectuels et les démarches méthodologiques demeurent essentiels pour les bibliothécaires face aux choix des documents.Le projet s'articule sur deux axes: le corpus et les bibliographies.
Le Corpus Les critères de sélection du corpus ont généré plusieurs interrogations dont l'inévitable
Enfin, ce nouveau support électronique est invitation à parcours: la nature des liens entre les textes et les divers thèmes (ex. La France vue par les Français; Relations d'ambassadeurs) est étudiée pour répondre au mieux à l'ensemble des champs d'interrogation.
Bibliographies Par la suite, la notion de l'indisponibilité du document s'est étendue aux ouvrages étrangers qui ne se trouvent pas forcément dans les collections de la BnF. Dans ce cas, l'ambition de proposer une liste sélective de références commentées représentait encore un autre défi. La collection numérique Voyages en France sera présentée au Salon du Livre à Paris au printemps 2001. Le résultat d'une collaboration de nombreuses personnes, sa réalisation ouvre des horizons de questions quant à l'évolution du métier de bibliothécaire. Néanmoins, paradoxalement, la constitution de la bibliothèque dite virtuelle aurait exigé une connaissance très proche et concrète des documents, probablement davantage réelle par rapport aux méthodes de sélection appliquées pour la constitution d'un fonds traditionnel.
Sara Yontan Collection policy at the National Library of Korea
Call for projectsMs. Tatiana Afanasieva of the Russian State Library and Standing Committee member of the Section on Acquisition and Collection Development has successfully conducted a bibliographical project on behalf of the Section. This Acquisitions Bibliography, which is in several sections, may be consulted on IFLANET at http://www.ifla.org/VII/s14/bib/bib9599.htm In order to render this very rich and valuable information even more useful to the community of librarians, we wish to establish an author/title and subject index. Anyone who wishes to participate in this task is kindly asked to contact either Jim Vickery or Sara Yontan for further details.In 1978, UNESCO published the fourth edition of the Handbook for the International Exchange of Publications = Manuel des échanges internationaux de publications edited by Frans Vanwijngaerden. More than twenty years later, we believe that an updated edition of this work would be welcomed by our colleagues all around the world. Given the size of the task, this project requires a number of collaborators around a leading editor. We hope this project inspires our Section members and Newsletter readers who will immediately approach us with their proposals. Thank you for contacting Jim Vickery or Sara Yontan for further details. Text of brochureThe Section brochure has now been translated into all the official IFLA languages, and the texts are given below, following the original English version.. Thanks to the Committee members who carried out the translations. The new brochures will be available from August 2000.EnglishThe IFLA Section on Acquisition and Collection Development concerns itself extensively with methodological and topical themes pertaining to acquiring materials (purchases, exchange, gift, deposit), de-acquisitions and weeding, techniques used for determining collection development policies, collection assessment and practices, cooperative programmes, materials pricing issues, and librarians' relations with publishers and vendors.Currently, 143 institutions and associations are members of the Section. The Standing Committee consists of 20 members from all over the world, plus corresponding members and observers. The Section is one of the five that constitutes the Division of Collections and Services. The Section monitors developments and provides information on building library collections. A key aim is to bring together all concerned with acquisitions and collection development matters, thereby stimulating discussions and assuming a partnership role in promoting libraries' perspectives in the publisher and vendor communities in the areas of copyright, licensing, and the pricing of materials. Programmes, workshops and research projects are organised to further the aims of the section. Current activities include :
GermanDie IFLA-Sektion Erwerbung und Bestandsentwicklung befaßt sich eingehend mit methodischen und thematischen Fragekomplexen, wie beispielsweise Erwerbungsarbeit (Kauf, Tausch, Geschenk, Pflichtablieferung), Aussonderung, Methoden zur Entwicklung von Erwerbungsprofilen, Bestandsevaluation, kooperativen Programmen, Preisgestaltung und dem Verhältnis von Bibliothekaren zu Verlegern und Lieferanten.Derzeit sind 143 Institutionen und Vereinigungen Mitglied in der Sektion. Der Ständige Ausschuß setzt sich aus bis zu 20 Mitgliedern aus aller Welt zusammen und wird durch korrespondierende Mitglieder und Beobachter ergänzt. Die Sektion ist eine von fünf Untergruppen der Abteilung Sammlungen und Dienstleistungen. Die Sektion verfolgt aktuelle Entwicklungen und stellt Informationen zum Thema Bestandsaufbau in Bibliotheken zur Verfügung. Ein Schlüsselziel besteht darin, all diejenigen zusammenzubringen, die mit Fragen der Erwerbung und des Bestandsaufbaus befaßt sind, um auf diese Weise einen Diskussionsprozeß in Gang zu setzen und eine partnerschaftliche Rolle bei der Stärkung der Position der Bibliotheken gegenüber Verlagen und Lieferanten bei urheber- und lizenzrechtlichen Fragen sowie bei der Preisgestaltung einzunehmen. Die Sektion organisiert Programme, Workshops und Forschungsprojekte, um auf diesem Weg ihre Ziele voranzutreiben. Zur Zeit laufen u.a. folgende Aktivitäten:
FrenchLa section "Acquisition et développement des collections de l'IFLA" traite essentiellement de toutes les questions concernant les acquisitions (achat, échange, dons, dépôt ), les désabonnements, le désherbage et les autres techniques utilisées pour organiser les politiques de développement de collections, les méthodes d'évaluation, les pratiques de gestion, les programmes de coopération, les coûts et relations des bibliothécaires avec les éditeurs et les fournisseurs.143 institutions et associations sont à ce jour membres de cette section. Le Comité permanent se compose de 20 membres répartis dans le monde entier auxquels s'ajoutent des correspondants et observateurs. Cette section est l'une des cinq sections qui constituent la Division des collections et services. La section pilote le développement des collections et fournit des informations sur la constitution des fonds documentaires en bibliothèque; le but étant de favoriser le rôle des bibliothécaires avec les éditeurs et les fournisseurs dans les domaines du "copyright", les licences, et le prix des ouvrages.
La section organise des programmes, ateliers et projets de recherche pour promouvoir ses objectifs .
SpanishLa Sección de la IFLA de Adquisiciones y Desarrollo de las Colecciones se ocupa, en un sentido amplio, de los asuntos metodológicos, de interés actual, relacionados con la adquisición de documentos (compra, canje, donativo y depósito), con el expurgo de los mismos, con las técnicas usadas para determinar las políticas de desarrollo de las colecciones, con la evaluación de las mismas, con los programas de cooperación, con lo relativo a los precios de los documentos y con las relaciones de los bibliotecarios con editores y distribuidores.En la actualidad 143 instituciones y asociaciones son miembros de la Sección. El Comité Permanente consta de 20 miembros de todas las partes del mundo, además de los miembros correspondientes y observadores. Esta Sección es una de las cinco que constituyen la División de Colecciones y Servicios. La Sección controla los avances en su ámbito de actuación y proporciona información sobre el desarrollo de las colecciones en la bibliotecas. Un objetivo clave de la misma es reunir todo lo relacionado con las adquisiciones y el desarrollo de las colecciones; para ello estimula la discusión y asume un papel de socio con las comunidades de editores y distribuidores con vistas a promover una perspectiva bibliotecaria en las áreas de derechos de autor, licencias y precios de los materiales. Se organizan programas, talleres y proyectos de investigación para promover los objetivos de la Sección.
Las actividades actualmente en curso incluyen: La Sección esta siguiendo de cerca el impacto del entorno electrónico sobre las adquisiciones, sobre las políticas de desarrollo de las colecciones, sobre la evaluación y valoración de las mismas y sobre las estructuras organizativas. Un aspecto particular es la aplicación de los desarrollos tecnológicos (tales como intercambio de datos electrónicos, convenios sobre licencias y acceso a Internet) que están en la base de muchos de los cambios en la selección y adquisición de documentos. RussianThe remainder of the document is available as an image.Cyrillic Script
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