Guests: Sara Gould (British Library/IFLA UAP & OIL), David Orman (University of Manchester), Mike McGrath (Editor ILDS), Natalia Berezina (Russian State Library)

1. Introductions

SC members and guests introduced themselves.

2. Approval of Agenda

Agenda item no. 9 (Report from the IFLA Office for International Lending) was removed as requested by Sara Gould. Agenda approved with no further changes.

3. Approval of Minutes of SC Meetings in Boston, 2001

Approved without comments.

4. Chairman's report

The Chair gave a report from the Governing Board (GB) meeting, which took place in March of this year. IFLA is reviewing all core activities because of the severely diminished funding. Mary Jackson was asked to visit the UAP/IFLA Office for International Lending (OIL) and produce a report on the activities of the office which for many years has been supported as well as hosted by the British Library in Boston Spa. The BL has indicated it will end its support for the office as of March 2003.

The GB voted to discontinue the UAP Programme but found it important to find new homes for the biannual international Interlending and Document Supply Conferences (ILDS) and the IFLA Voucher Scheme. The SC will have oversight over future ILDS conferences and a Task Force on the future of the Voucher Scheme had been formed.

5. Report from the Governing Board (GB)

Mary Jackson who is also Chair of our Division (Division V: Collections and Services) gave a report on the Professional Committee (PC) and Governing Board (GB) meetings held Friday morning. The conference seems already at this stage to be record breaking in Europe with over 4000 participants and 126 stands in the fully booked exhibition.

The GB wants Standing Committees to refresh their Action Plans after the conference. Starting with the Berlin 2003 conference Open Sessions will be limited to two hours and the second SC meeting to one and a half hour as a result of the growing number of simultaneous meetings needed during the conference.

The Chair encouraged SC members to attend Kay Raseroka's Wednesday afternoon programme Bridging the Digital Divide.

6. Financial report

Due to her luggage delays, the Chair hoped she would be able to provide a financial report at the second Standing Committee meeting.

7. Report from the Information Coordinator

Carol Smale reported that updates to IFLANET has improved immensely. Everything is done very fast and efficiently thanks to Sophie Felföldi at the IFLA HQ.

Our "Ask an Expert" service on the Section's home page is still receiving a fair number of questions, but the volume is manageable for the Information Coordinator who often can find local assistance at the National Library of Canada. A SC member suggested a FAQ on the home page.

8. Glasgow Conference

Our Open Session speaker from India is unfortunately unable to attend the conference and it was decided not to have the paper read during the session as the programme is full enough as it is. The Chair thanked SC member Teresa Rodriguez for the Spanish translation of papers which are all up on IFLANET.

Carol Smale and Teresa Rodriguez volunteered to staff the IFLA Booth Tuesday, 20 August, from 11:00 to 12:00.

9. Deleted

10. Report on the Future of the Voucher Scheme Task Force

A Voucher Scheme Task Force was formed during the GB Meeting in March with the following members: Mary Jackson (Chair), Poul Erlandsen, Ross Shimmon and Derek Law. Due to Ross Shimmon's recovery from heart surgery this Spring the Task Force will have it's first meeting during the Glasgow conference (Thursday, 22 August). Recommendations will go to the GB first.

11. Future work of the SC

Poul Erlandsen presented the suggestions from the Chair and Secretary which were an outcome of a meeting they had in April in Washington, DC. The SC was previously informed by e-mail distributed via the section listserv on 17 June 2002. The proposal should be regarded as an opportunity for SC members to experience a more active involvement in the work of the section, so that work is being done between the conferences not only by the Chair and the Secretary.

The establishment of four subcommittees was approved unanimously. SC members were asked to volunteer for each of the four committees:

Principles and Guidelines (Poul Erlandsen, Penelope Street)
Conference Programmes (Torill Redse, Hans Martin Fagerli, Daniel Mattes, Poul Erlandsen, Mike McGrath (non SC member)
Newsletter (Uwe Schwersky, Penelope Street, Poul Erlandsen)
Strategic Plan (Mary Jackson, Teresa Rodriquez)

SC members not present at this first SC meeting may volunteer for one or more subcommittee on Friday or after the conference. Chairs for each of the subcommittees will be chosen and will be responsible for reporting to the SC. The subcommittees may work by using e-mail but the proposed Midwinter or Business Meeting will if establishied enhance the quality of the work.

12. Volunteer for Liaison to Division VIII, Regional Activities

Daniel Mattes volunteered and will attend the Sunday SC I Latin America and the Caribbean.

13. Plans for Berlin/2003 and Buenos Aires/2004 Conferences

After a brainstorm for programme ideas the SC decided to let the new Conference Programme Subcommittee commence it's work during the conference week. The following suggestions were promoted:

Electronic journals and copyright problems
Centralization versus decentralization of ILL/DD operations
Presentation of the three most recent ILL Performance Measurement Studies (USA, Australia, Nordic countries)

The subcommittee will suggest programme theme for Open Session and may also recommend a workshop to the SC at it's Friday meeting.

14. Other business

There being no other business the Chair adjurned the meeting. The SC will reconvene on Friday to complete work on the Berlin programme and advance planning for Buenos Aires.

Latest Revision: March 31, 2003