Guests: Sara Gould (British Library/IFLA UAP & OIL), Louise Manners (Centre for Information on Beverage & Alcohol, UK), Mike McGrath (Editor ILDS), Lene Stampe (Danish Vet. And Agric. Univ. Library, DK), Gabriele Donner (Austrian National Library, AU), Barbara Tillett (Library of Congress, US), Johan Stapel (Royal Library, NL), Debra McKern (Library of Congress, US)

1. Welcome and Introductions

Chairman Mary Jackson welcomed all present SC members and guests to this second SC meeting in Glasgow. Our section is now the 6th largest in terms of numbers of members. Short round of introduction followed.

2. Approval of Agenda

A proposed agenda was passed around and then approved with no changes.

3. Financial report

Our account shows a balance of US$ 60.82 as of 1 August.

4. Subcommittees

The four subcommittees that were established during SC I were presented. SC members who had not already joined one or more of the subcommittees were encouraged to volunteer to do so - now or after the conference. The committees will work during the conferences via e-mail and report to the chair as well as to the SC.

5. Review of the Glasgow Conference

a. Open Session
All agreed that our program Global Access to Information: For whom? was successful and very well attended - almost a full room. Unfortunately the room was not equipped with a microphone for questions from the audience which was a drawback for the discussions. Nevertheless the audience was very active. The five papers are all up on IFLA Net at: http://www.ifla.org/IV/ifla68/prog02.htm#6
The content of the papers matched perfectly with goal 4 in our Strategic Plan 2002-2003: Address the challenges of providing document delivery and interlending services in developing countries.

b. Traffic at the IFLA booth
Carol Smale and Teresa Rodriguez had staffed the IFLA booth during our time slot. Traffic not overwhelming but there had been visitors who expressed worries about the future of the Voucher Scheme.

c. Report from Division VIII meeting
Daniel Mattes missed the meeting on Sunday morning thus nothing to report.

d. Suggestions for 3-5 outstanding papers for the IFLA Journal
Please send your suggestions for outstanding papers you might have heard during the Glasgow Conference to Mary Jackson.

6. Complete plans for Berlin in 2003

The Conference Programme Subcommittee had met on Tuesday. Poul Erlandsen had chaired the meeting and reported that the Committee had agreed to suggest the theme of the Berlin Open Session to be "Centralised versus decentralised services". He would like to incorporate the access/record creation element to this theme and therefore the chair of the Cataloguing Section, Barbara Tillett, was invited to discuss the possibilities of a joint programme. The conclusion was that it would be a good idea to co-operate and the working committee was charged to work on structuring the session and finding speakers together the Cataloguing Section.

A workshop on Performance Measurement of ILL Operations was agreed. If possible a paper comparing the North American, the Nordic and the Australian studies should be presented. A paper presenting a practical approach on how to do a performance measurement study in your own library would also be fine.

7. Advance planning for Buenos Aires in 2004

Daniel Mattes offered to take the lead in putting together a proposal for an Open Session in Buenos Aires focusing on the ILL and Document Delivery situation in South America.

8. Ideas for new projects

Funding is available for small as well as larger projects (in both cases we're talking about small amounts of money). The following project ideas were forwarded:

A survey of challenges faced by ILL managers in the near future
Country reports from different countries around the world

Mary Jackson will post the deadline for submission of application for project funding to the Section's discussion list.

9. Discussion of the desirability of holding a SC Business Meeting outside the IFLA Conference

(Please consult minutes of SC I Meeting - item 10)
The SC members agreed that a midwinter business meeting would be very helpful and would certainly enhance the quality of the work being performed by the SC. Also this would be the right time of the year for finishing the planning for the coming conference. However more SC members feared that obtaining funding for participation in such a meeting might prove difficult. The SC decided to discuss this further in Berlin.

10. Future of the Voucher Scheme Task Force

Mary Jackson reported briefly from the first meeting of the Task Force held in Glasgow during the conference. As the Task Force must report directly to the GB it was not possible to go into details but both SC Task Force members were convinced that there is a future for the Voucher Scheme but all details need to be identified before a solution is within reach.

11. SC Members with unexcused absences from SC meetings

The IFLA Rules of Procedure adopted in August 2001 states that: "Any member of a Standing Committee who fails two attend two consecutive meetings of the committee without reasonable explanation shall be deemed to have resigned. The place thus vacated shall be filled according to the provisions in Rule 12.25 and 12.26."
Our SC has at present two such members who will be informed by the chair that they have resigned. Two candidates nominated for the 2001 election received equal number of votes and the fastest looser should therefore be offered to fill the vacancy. The SC recommended that a person from a country not already represented should be asked first.

12. Other business or reports

Sara Gould mentioned that as the IFLA Office for UAP and International Lending is being closed the SC will need to decide a future home for some of the publications still in stock that should be available for the ILL community and others. At least three such publications were mentioned. The Section's Information Coordinator, Carol Smale, offered to keep a supply of these.
Also the newly revised "International Lending and Document Delivery: Principles and Guidelines for Procedure" had been translated into the five official IFLA languages and printed as leaflets. It was suggested that the stock be transferred to the IFLA HQ.

13. Adjournment

The chair adjourned the meeting until next year in Berlin.

Latest Revision: March 31, 2003