   
Section on Document Delivery and Interlending
Minutes of the second standing committee
Copenhagen, Saturday, August 30, 1997
Standing Committee members present:
Kristine Abelsnes (Norway), Elena Eronina (Russia), Heinz Fuchs (Germany), Una Gourlay (USA), Lone Hansen (Denmark), Mary Jackson (USA), David Kohl (USA), James G. Neal (USA), Else Nilsen (Norway), Uwe Schwersky (Germany), Pentti Vattuainen (Finland), Chris Wright (USA)
Representative of UAP Core Programme/Office for International Lending:
Graham P. Cornish (Great Britain)
Observer:
Judith Greenaway (Australia), Carol Smale (Canada)
Convenor of Discussion Group on General Reference Service:
Annsofie Oscarsson (Sweden)
Guests:
Wendy Bartlett (Austria),Peter Lor (South Africa), Edwige Mortyr, (Norway), Jacinta Wese (Kenya)
1. Approval of agenda
The chairman welcomed the members of the Standing Committee and the present observers and guests and everybody introduced themselves. The agenda was approved in the present form.
2. Approval of Minutes of SC Meetings in Beijing 1996
The minutes of the two standing committee meetings held during the last IFLA conference in Beijing were approved. They have been published in our Newsletter of January 1997, pp 6-10.
3. Business rising from the Minutes
None.
4. Chairman’s report - Heinz Fuchs
The report will be found at the end of the minutes as a separate text. The chairman also gave a short account from the first meeting of the Coordinating Board. It was important that the new MTP’s should be completed as soon as possible. A divisional Open Forum was suggested for the Bangkok conference and one idea was to cooperate with the Division for Regional Activities.
The chairman expressed our gratitude towards Lone Hansen for inviting the Section to the Danish Library Authority for a reception the following day.
Chris Wright gave a short and appreciating report from the 5th International Conference on Interlending and Document Delivery, held the week before in Aarhus. Several members from the committee had taken part in the conference.
5. Financial report - Agneta Lindh
The report which is preliminary will be found after the Chairman’s report at the end of the minutes. It was approved by all SC members present.
The section has still money left for the project "Document Delivery and Interlending in Developing countries". This project is now financed by the Danish and Norwegian Development Aid Organisations and it was discussed if the remaining money could be used in another way. One idea was to transfer them to the organising committee for the 6th International Interlending Conference which will be held in Pretoria in two years. The matter will be taken up for discussion with IFLA Headquarters and the Professional Board.
6. Matters concerning the Amsterdam Conference
Two program ideas for Amsterdam were discussed. Jim Neal had prepared a short outline for a programme on the influence of electronic publishing on interlibrary lending and document delivery activities - Title: "Transformation of ILL". Proposed to be an Open Forum.
The section’s project "Document Delivery and Interlending in Developing Countries" was suggested as a workshop. Responsible for the programme are Kristine Abelsnes and Lone Hansen.
A presentation of the project to create a World Directory of Union Catalogues should take place during a special session in Amsterdam - or in Bangkok. Responsible for the presentation is Graham Cornish.
7. Report from the IFLA Office for International Lending and the UAP Programme - Graham Cornish.
Graham Cornish decided to divide his report into two parts of which the first - a report of last years activities - was given at this - the first SC Meeting. The description of future plans and developments was postponed to the next meeting. Parts of the report is included in the UAP Newsletter which is regularly included in our section’s Newsletter.
The recent International Interlending Conference in Aarhus was a big success with participants from more countries than ever and especially from Developing Countries. The proceedings from the conference will be published in a couple of months.
Graham Cornish also reported on projects from the IFLA and UAP Offices: "Visually Impaired People", "Twinning of Libraries" and the "Voucher scheme" which is now financially viable with 147 participating libraries in 27 countries.
IFLA Office for Interlending has been responsible for the training of librarians from Ghana as a part of our sections project on "Document Delivery and Interlending in Developing Countries".
Points number 8 (Programme for 1999 conference in Bangkok) and 10 (Reports on our section’s
projects) were postponed to the following SC meeting on Friday.
9. Medium Term Programme 1998-2001
The new MTP was discussed. It was suggested that the goals which were not included in the planned programme for the next two years should be added to the Action Plan for 1998-2001. An additional project on copyright was suggested and formulated by Mary Jackson and Jim Neal.
11. Formation of a General Reference Discussion Group. - Annsofie Oscarsson.
The section had been asked by Annsofie Oscarsson from Umeå university library in Sweden if it was willing to serve as an initial home for a new Discussion Group on General Reference work. The section was positive to the idea but felt that that Reference issues should have their own place in IFLA’s organisation. After some discussion the section decided to support the creation of a General Reference Discussion Group temporarily affiliated with, but without any financial obligation to the section. The matter of a proper home for this group should be discussed and evaluated during the Amsterdam and Bangkok conferences and brought back to the Coordinating Board of the Division for future decision in 1999.
12. Election of SC Chair and Secretary 1997-99
The Chairman informed the persons attending that only standing committee members present at the meeting who would be SC members during 1997-99 had voting rights. Agneta Lindh was the only candidate for the Chair and Chris Wright the only candidate for the post of Secretary. Both were elected by acclamation.
13. Resolutions
No resolutions.
14. Other business
Virginia Boucher had sent a message where she expressed her wish to retire as an observer to the section.
Carol Smale from Canada was officially accepted as an observer.
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