   
Section on Document Delivery and Interlending
Minutes of the second standing committee meeting
Copenhagen, Thursday, September 4, 1997
Standing Committee Members present:
Kristine Abelsnes (Norway), Elena Eronina (Russia), Heinz Fuchs (Germany), Una Gourlay (USA), Lone Hansen (Denmark), Mary E. Jackson (USA), David Kohl (USA), Agneta Lindh (Sweden), James G. Neal (USA), Uwe Schwersky (Germany), Chris Wright (USA)
Representative of UAP Core Programme/Office for International Lending:
Graham Cornish (Great Britain), Sara Gould (Great Britain)
Observers:
Marjorie Bloss (USA), Judith Greenaway (Australia), Carol Smale (Canada)
Convenor of the IFLA Discussion Group on Reference Work:
Convenor of the IFLA Discussion Group on Reference Work
Annsofie Oscarsson (Sweden)
Guests:
Wendy Bartlett (Austria), Poul Erlandsen (Denmark), Shirley Huang (China), Ruth Kondrup (Denmark), Peter Lor (South Africa), Danielle Mincio (Switzerland), Edwige Mortyr (Norway), Birute Railiene (Lithuania)
Marjorie Bloss, Chair of Division 5, thanked the members of the Section for their willingness to support the Discussion Group on Reference Work. She stressed the fact that it was for a limited time and that a formal decision on the groups’ organizational creation should be made after two years. Annsofie Oscarsson also expressed her gratitude towards the Section for its support and gave a short report from the first meeting of the Discussion group where 32 participants from 18 countries were present.
Report from the IFLA Office for International Lending - Graham Cornish
Graham Cornish continued his report from the last SC Meeting and described future activities of the UAP and IFLA Office for International Lending. The Offices are involved in a couple of conferences and workshops this fall: ‘Copyright exceptions’ in Amsterdam in October, ‘Grey Literature’ also in Amsterdam and ‘Electronic Management Systems’ in London in November.
The planning of the next international ILL Conference - in Pretoria - had already started.
Publications in preparation were papers from the conferences in Zimbabwe, Ljubliana and Ghana and also last weeks ILL conference in Aarhus.
The Voucher scheme has been accepted by the CDNL and Graham Cornish expressed his gratitude to the section for their support for the scheme through the years.
The project ‘Twinning of Libraries’ was quite successful but in need of more funding.
Graham Cornish also reported on a new IFLA committee reporting direct to EB on ‘Copyright and other Legal Matters’.
(Postponed from last SC Meeting) Section’s Project
‘Interlibrary Lending and Document Delivery in Developing Countries’
Ruth Kondrup (Denmark) gave a state of the art report from the Danish part of the project in Ghana which is very successful. A detailed report can be found on IFLANET. Kristine Abelsnes reported from the Norwegian part in Kenya where the project has met with unexpected problems. If they can’t be solved another country might be chosen. Both projects were presented in a poster session during the conference in Copenhagen.
Mary Jackson reported from the first part of her project ‘Expediting the Implementation of the ISO ILL Protocol’. The development of a model presentation was successfully tested during the Copenhagen conference in the session ‘The ILL Protocol Standard: Interlibrary Loan in an Open Networked Environment’. The project will continue and a workshop with 3 vendors is planned to demonstrate the use of the protocol at the Bangkok conference.
1. Continuation of Planning for Amsterdam Conference
No changes were made in the planning made at the last SC meeting.
2. Planning for Bangkok Conference
A full day workshop on training of specialists in Document Delivery and Interlending. Experiences from the Ghana project could be used as a model. Graham Cornish and his offices are responsible for the programme.
A divisional Open Forum together with Division 8 (Regional Activities) on interlending and document supply in the Asia/Pacific region.
As mentioned above, a workshop or poster session in cooperation with 3 vendors on the section’s project on the ILL Protocol Standard.
Feed-back on Copenhagen conference
The comments on the conference were as a whole very positive.
Adoption of the new Medium-Term Programme
The new MTP for the period 1998-2001 was adopted with the additions which were decided at the last meeting. The MTP can be found after the Minutes as a separate text.
Review of the Section’s Project Plan
Two new project ideas were put forward. One by Mary Jackson on packaging/mailing international loans and trans-border delivery services and the other by Graham Cornish on a list of symbols in lieu of words for answering. It was decided that Graham Cornish’s project should be given priority when presenting the projects at the Coordinating Board of the Division.
Another idea for a future project was to support the development of an ‘electronic voucher.’
Other business
On behalf of the whole Section the secretary thanked the outgoing Chairman, Heinz Fuchs for his excellent work and he was also elected observer of the Section.
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