   
Section on Document Delivery and Interlending
Minutes of the Second Standing Committee Meeting
Amsterdam, Friday, August 21, 1998
Standing committee members present:
Elena Eronina (Russia), Lone Hansen (Denmark), David Kohl (USA), Agneta
Lindh (Sweden), Celine Mesnil (France), James Neal (USA), Uwe Schwersky
(Germany), Pentti Vattulainen (Finland), Christopher Wright (USA),
Graham Cornish (IFLA/UAP Office), Annsofie Oscarsson (as convener of the Discussion
Group on Reference Work)
Guests:
Marjorie Bloss (Chair of Division V Coordinating Board).
Rose Goodier (UK - Manchester/Forum for Interlending)
Catherine Omont (France - BNF/coordination periodiques)
Poul Erlandsen (Denmark - Danmarks Paedogogiske Bibliotek/ILL)
Claudia Parmeggiani (Italy - Rome/istituto centrale per il catalogo unico)
Karla Brandt (USA - Florida/Ecology Reference Service)
1. Bangkok conference planning.
Palm Leaves to PCs II
The committee agreed that it should sponsor an open
program to showcase examples of document delivery or lending services in
Southeast Asia that were subject to emulation by others. The program
should consist of an overview/introduction and four case studies. These studies
should provide a focus and not be a collection of unrelated descriptions.
Jim Neal suggested that Bob Stewart at the Asia Institute of Technology in
Bangkok might be a good overview speaker.
Decision:
Lone Hansen has agreed to direct the planning and chair the
session. She will be assisted by Graham Cornish and Chris Wright, plus
other members of the committee.
Training Workshop
The Office of International Lending intends to
conduct a workshop on document delivery as part of its basic mission. Jim Neal
suggested that they consider including a unit on cost analysis using the
techniques developed by Mary Jackson for the Association of Research
Libraries.
Reports
The committee's activities should include a forum for reports
on the Ghana project (which may have some practical application to Bangkok
conference attendees), ILL protocols (which should be approaching the
practical stage), and conclusions from ILDS Pretoria.
2. Jerusalem conference planning.
The chair proposed to follow up with the FAIFE staff on the possibility of a
section or division program on cultural, economic and technologicalm barriers
to the exchange of information, a program we have (without disrespect)
nicknamed "Liaisons Dangereux". Dave Kohl asked the chair to convey the
committee's intention that this program be sensitive to cultural
differences and not focus on negative experience.
3. Review of Amsterdam conference.
All the programs were a success. Over 150 persons (standing-room only)
attended the Electronic Publishing program chaired by Agneta Lindh and
featuring James Neal as the first speaker. The workshop on ILL in
Developing Countries, chaired by Lone Hansen, was a definite success with over 30
participants who took part in a spirited discussion with the three speakers
and among themselves. The Union Catalog workshop was attended by 48
participants who heard a variety of speakers address both technical and
organizational aspects of the new generation of union (or virtual) catalogs.
Graham Cornish later reported that his office had compiled a list of 163
union catalogs from 60 countries and posted it on the office's website.
4. Licensing agreements.
Jim Neal urged the committee to monitor IFLA's information policy statements
on licensing as they affect document delivery. Marjory Bloss said there
will be an inaugural session on a Discussion Group on Licensing at the
Bangkok conference and the S/C should take responsibility for representing
document delivery interests on this group.
Decision:
Jim Neal and Dave Kohl will monitor developments on licensing
and make certain the S/C is represented on the discussion group.
5. Upcoming activities of Office of International Lending/UAP.
Graham Cornish provided a brief update on projected activities of his
office. Included in these are the following :
a. Supporting the 6th International ILDS Conference in Pretoria.
b. Planning for a possible international conference on national repository libraries in Finland, including a revision to the model policy for national repositories.
c. Providing liaison to the IFLA Committee on Copyright and Other Legal Matters.
d. Developing a directory of electronic contents pages.
e. Developing plans for an international conference on collecting and exploiting materials in indigenous languages.
f. Exploring ways to create an electronic version of IFLA vouchers.
Sara Gould is working on a pilot with several voucher scheme participants. Possible topic for Bangkok update.
6. Report on Discussion Group on Reference Work.
Annsophie Oscarsson reported that 40 participants attended the Sunday
meeting of the discussion group. The participants discussed the importance
of defining reference work itself, the fact that reference staff are
becoming a hub in the library for linking patrons and subject specialists,
and the problems of dealing with physical and virtual patrons and using
different reference interview techniques. Next year's meeting will address: the virtual reference desk, new services and contents, and the reference culture.
The committee, joined by C/B Chair Marjorie Bloss, discussed the future of the discussion group.
Ms. Bloss pointed out that IFLA does not have a satisfactory way to map the
transition from a discussion group to a section, but prohibits the life of a
discussion group beyond four years. Lone Hansen observed that it was time
for IFLA to reconsider its rules in the light of changes in the structure of
library work (for instance, creating more focus on reference work in
general).
Decision: On a motion by Jim Neal, the S/C approved the continued
sponsorship of the Discussion Group on Reference Work for a second two-year
term if IFLA has not resolved these organizational problems by Bangkok.
7. Report on Task Force on OPAC Displays
Annsophie Oscarsson, as an ex officio member of the S/C, accepted the
assignment of representing the section on this task force. The group
reviewed a consultant's draft report on display guidelines and offered
suggestions. Ms. Oscarsson pointed out that the report focused on the
display of bibliographic data without taking into account the screens
used by the patron to perform the search. The consultant's work will be
further reviewed in Bangkok.
Decision:
Ms. Oscarsson agreed to continue representing the committee on
the Task Force through the Bangkok conference.
8. Section Brochure
The chair pointed out that the Section's brochure was greatly in need of
updating.
Decision:
The secretary will prepare a draft text for the brochure modeled
on the brochure for the Section on Acquisitions and Collection Development
and circulate to other committee members by email.
9. Other business.
There being no other business, the chair congratulated the members on a
successful conference and adjourned the meeting until Bangkok.
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