    Newsletter of the Section on Document Delivery and InterlendingJuly 2000A Note from the Chair and SecretaryThis Newsletter is intended both to provide background for Section members planning to attend the General Conference in Jerusalem, and to stimulate those members not making the pilgrimage to Jerusalem to get in touch with Standing Committee members to voice their views and register their suggestions about the work of the Section.First some good news. The South African organizers of the Sixth International Conference on Interlending & Document Delivery, which occurred last September in Pretoria, have generously returned our $1,000 contribution with the instruction that this money be used to assist the organizers of the next conference. And the news from the IFLA Office of International Lending is that this next conference will be held in Bled, Slovenia, in October 2001. More news on both these items will be found inside the newsletter. Your Standing Committee spent considerable time at the Bangkok Conference revising the Section's Action Plan for 2000-2001 and somewhat prematurely rewriting the Section's Scope and Goals statements. At the end of the Boston Conference we will be required to submit new (or reaffirm the existing) Scope and Goals statements to serve as guideposts for 2002-2004. The MTP as revised in Bangkok is reproduced at the end of the Newsletter. Please give us your thoughts, particularly on the Goals, as our review will begin in earnest in Jerusalem. A number of action items were planned during Bangkok. Among them were ideas for creating a web template for email requests and mounting an online copy of the paper IFLA request form that could be printed from the web (in lieu of photocopying a paper form, which many libraries are doing). Also high on the list was the hope of creating an electronic version of the immensely successful IFLA voucher scheme. Revision of the 1987 Principles and Guidelines for International Lending was also proposed and a subcommittee has met once. You will find these on the agenda for Jerusalem, which suggests a busy conference and the hope for tangible results that will benefit libraries worldwide. The Section is sponsoring one program, on the effect of licensing on traditional interlibrary loan. The underlying question is whether libraries that subscribe to electronic versions of journals will still be able to make article copies for other libraries requesting these articles through the normal loan process. To put it succinctly, will the contractual relationship spell the death of copying that is now permitted under most copyright law? Come and hear the experts.
We hope this Newsletter stimulates your thinking and encourages you to participate in the Section's activities, either at conference or through contact with members of the Standing Committee.
Agneta Lindh, Chair Recent NewsExtraordinary Meeting of IFLA CouncilIt is very likely that an extraordinary meeting of the IFLA Council will take place in Jerusalem following the close of the conference on Friday, 18 August. This meeting is required by Dutch law in order to change the association's statutes because a majority of the actual membership cannot be assembled. In an extraordinary meeting, only a majority of those present have to approve the revised statutes. If you represent a voting member of the association, please make plans to attend this meeting. It would be sobering if only a handful of members ended up deciding the fate of a world-wide association on the eve of major structural changes.Announcement of 7th Interlending & Document Supply ConferenceThe 7th Interlending & Document Supply International Conference will be held from 1-5 October 2001 in Bled, Slovenia. Organised jointly by the IFLA Core Programme for UAP and the National and University Library, Ljubljana, the Conference continues the series which began in 1988, and promises once again to address issues affecting resource sharing in both the developing and the developed world.The Conference theme and sub-themes will be announced in the very near future, and a call for papers will be issued later in the year. In the meantime mark the date in your diary to attend the Conference in the beautiful conference venue and tourist resort of Bled, nestled at the foot of the Julian Alps at the edge of Lake Bled in Slovenia. International Lending: Principles and Guidelines for ProcedureThe Section on Document Delivery and Interlending, together with the IFLA Office for International Lending, has undertaken a major revision of the Principles and Guidelines for Procedure, originally drafted in 1978. The new version of the document was not available in time for inclusion in this Newsletter, but will be posted to the Section's web page as soon as available, with an invitation to comment.Revision to the Principles is an agenda item for the Standing Committee meeting in Jerusalem, and a final draft is expected to be available for comment soon after that. The Principles and Guidelines developed by IFLA have no mandatory force, but aim to protect the interests of all libraries and set out the obligations of individual nations for document provision in an international context. This is the first revision of the Principles in 14 years. The sub-group working on this revision consists of Sara Gould (Office for International Lending), Penny Street, Celine Menil, Beth Hanson and Poul Erlandsen. New Publications from the Office for International LendingInterlending and Document Supply. Proceedings of the Sixth International Conference held in Pretoria, South Africa, 25-29 October 1999Edited by Sara Gould The Sixth International Conference on Interlending and Document Supply brought leading experts from all over the world to South Africa, to discuss latest developments in the field and common concerns. Almost 200 librarians from 25 different countries, including Africa and the developing world, met to consider all aspects of document delivery and interlending, under the theme, Empowering society through the global flow of information. The globalisation of information is a trend which seemingly threatens to disempower the developing world. Yet, properly harnessed, it could be the gateway to the information superhighway, even for disadvantaged countries. The recent developments in information technologies are also having a profound impact on ILDS services. Although some maintain that old style library services have been superseded by new technology, it is clear that an extensive need for traditional services still exists and has to be addressed. The Conference provided a sounding board for these issues with opportunities to be informed and learn from others, and with good representation from most parts of the world, the Conference provided a comprehensive overview of the major developments and best practice in this field at this stage. The challenge to the delegates and readers of the proceedings is to find from these developments those that will contribute best to the improvement of their own interlending and document supply, as a means for excellent service to their users. The proceedings include 32 papers, with abstracts and index ISBN 0 9532439 9 0 PRICE £20.00
Parabaik and Megabyte: Papers from two seminars held during the 65th IFLA General Conference, August 20-28 1999, Bangkok. Edited by Sara Gould Two related workshops were held during the IFLA Conference in 1999. The first, sponsored by the Section on Document Delivery and Interlending, took as its theme "The Role of Document Delivery and Interlending in South East Asia". Three speakers, from Thailand, Malaysia and Hong Kong, gave presentations on the state of interlending in their own countries, and these were followed by a discussion of interlending in libraries in South East Asia. The second, run by the IFLA Core Programme for UAP (Universal Availability of Publications) was organised as a follow-up to an earlier seminar which took place in 1995, also in Bangkok. Representatives from seven South East Asian countries were able to present an overview of resource sharing and library development in their own countries, and participants were encouraged to consider how these developments might be improved. The papers from the 1995 workshop were published under the title: "From Palm Leaves to PCs: library development in South East Asia", edited by Sara Gould and Judy Watkins, 1995. The UAP Workshop held in 1999, and reported on in this publication, was able to build on that earlier seminar. Where possible, the same speakers returned in order to report on progress since 1995, and once again, presentations are included from seven countries, together with an overview of the UAP Programme and some information about the IFLA Regional Section for Asia and Oceania. ISBN 0 9532439 8 2 PRICE £5.00
Order From: ILL Response CodesAfter much discussion and deliberation, the IFLA list of recommended response codes is now available at http://www.ifla.org/VI/2/p3/rcodes.htm. The aim of the list is to improve international interlibrary loan, by removing the need for ILL responses in different languages. When an ILL request cannot be satisfied immediately by the supplying library, a reply is required to inform the requesting library of the reason for non-supply. The use of natural language may prevent the response being understood by speakers of other languages and may hinder effective ILL transactions.This list of coded responses allows supplying libraries to provide a reply for unsatisfied requests which can be understood worldwide. It is planned to have the responses translated into as many languages as possible in order to widen the usefulness of the list and to improve international ILL resource-sharing. A list of the response codes with an English text follows: IFLA List of Numerical ILL Response Codes (with English text)A. Not yet available
List approved by Standing Committee, IFLA Section on Document Delivery & Interlending, August 1999 Funds for Future ILDS ConferencesThe email correspondence reproduced below details the generous return to the Section of $1,000 in start-up funds given to the South African conference organizers and returned by them for the purpose of establishing a tradition of Section support for future ILDS conferences.
Report from the Meeting of the Professional Board in MarchThe following report by Chris Wright, chair of our Division (Collections & Services), was circulated to section officers following the Spring meeting of the Professional Board in the Hague.
Jerusalem ConferenceThe local organizing committee reported that the 250 personal registrations received to date is higher than the number of registrations at this date for Bangkok, and that the exhibits registration appeared to be adequate for financial viability of the conference. There will be a reception desk at the airport and travelers to Jerusalem are encouraged to share a taxi, which costs approximately $10 per passenger. Shimon Peres will be the keynote speaker at the opening reception, followed by open-air dancing and festivities at the Hebrew University.Revision of the StatutesIt appears that the Revision of IFLA's Statutes and Rules of Procedure is moving forward without major objection. The final date for comments was March 31 and by the PB meeting in mid-March IFLA HQ had received only 25 responses from 1,600 potential respondents, mostly addressing editorial changes and none questioning the basic premises of the revision.Core Programmes/ActivitiesAs a corollary to the revision of IFLA's statutes, the PB has been looking at the way the Core Programmes have been defined and administered. This examination was prompted by a concern that the current Core Programme offices would run out of funds within the next year or so. This funding crisis has eased temporarily but the need remains to define what are the federation's "core activities" and to assure they get the proper fiscal and administrative support. To this end the PB is working on a draft list of core activities that can be discussed in section meetings in Jerusalem. Real decisions about programmes are still in the future, but the intention is to develop a consensus on where the federation should put its effort.Financial MattersA mandatory training session for financial officers (and strongly suggested for chairs) will be held in Jerusalem. The PB intends this year to reassert the principle that project money must be spent within the appropriate time frame. CB project money must be spent before the end of the financial year for which it was appropriated. PB project money (approved by the PB for larger or longer projects) must be spent within the time frame established when the funds were requested.Discussion Group on Digital LibrariesThe PB provisionally approved a Discussion Group on Digital Libraries sponsored by the Information Technology Section. The proposal says A Digital Libraries Discussion Group would facilitate discussions and link professionals with all issues on DL development and implementation. This group can also help IT section for planning future sessions of the IFLA conference around DL issues or coordinate sessions jointly organized by IT and other IFLA sections dealing with DL issues. Possible subgroups (include) preservation and conservation of digital data, digital collections, DL research and technologies, international cooperation in DL activities. Conveners are Yuri Holov (holov@iis.ru) and Tatiana Ershova (ershova@iis.ru) both at the Russian Institute of the Information Society. An organizing session is scheduled for Jerusalem.Building a Virtual LibraryIFLA is working under contract with UNESCO's "Memory of the World Programme" to identify the major works of national, regional and global interest which have been digitized from originals first published on traditional media (manuscripts, printed works, photographs, etc.). After two years of survey and work based on the competency of two Core Programmes (UAP and PAC), IFLA has set up a unique directory of collections which offers searches based on key words, countries, and dates. This directory, available on the UNESCO web site: http://www.unesco.org/webworld/mow/digicol enables the user to view existing collections and presents links to the holding institution where more detailed information or the document itself is provided. UNESCO and IFLA will be updating this directory on a regular basis.Improving the Quality of Conference PapersThere has been a continuing discussion at IFLA HQ about how to improve the quality of papers given at workshops and open programs during the general conference. As I see it, we have an unavoidable conflict. On the one hand, we want to hear the most up-to-the-minute news about developments in our field, which usually means asking (begging) the top people in a discipline to come at their own expense and speak informally on breaking events. On the other hand, we want to have scholarly, researched and refereed papers that make solid contributions to our understanding and can be translated in advance for the benefit of all conferees. Neither solution guarantees a good paper or an enthusiastic audience. You will hear more on this topic, to be sure.Best IFLA Newsletter AwardThere will be an annual prize for the best newsletter "to recognize the value of good communication within the Federation." This year's judge will be the current chair of the PB, Ralph Manning, who will review all newsletters submitted to IFLA HQ prior to July 1. Results will be announced in Jerusalem.Criteria for the best IFLA newsletter:
Preliminary Schedule of Meetings at the Jerusalem ConferenceIFLA General Conference, Jerusalem Friday, 11 August - Friday, 18 August 2000Friday, 11 August:14:00-18:00Coordinating Board I, Division of Collections & ServicesSaturday, 12 August:08:30-11:20Standing Committee I, Section on Document Delivery & Interlending17:30-18:30Regional CaucusesSunday, 13 August:08:00-11:50UAP Core Program Workshop: Library Twinning Database08:30-10:20Repository and Storage Libraries Discussion Group08:30-10:20Internet Discussion Group16:00-18:00Council followed by Exhibition Opening and Welcome ReceptionMonday, 14 August:08:30-10:20Licensing of Electronic Information Resources Discussion Group11:30-13:20Reference Work Discussion Group11:30-13:20Digital Libraries Discussion Group13:00-14:00Public Libraries & CLM Information Session: Public Lending Right16:00-18:00Opening Session and Plenary SessionEvening Reception and Folklore PerformanceTuesday, 15 August:08:30-11:00Collections & Services Program: Documenting a Culture: The Case of Israel15:30-18:00Acquisitions and Serial Publications Program: Models for Acquiring Electronic ResourcesWednesday, 16 August:08:30-11:00CLM Open Forum: Libraries and the WTO12:30-15:00Document Delivery & Interlending Program: Licensing Information: An End to Sharing?Evening Cultural evening at the Israel MuseumThursday, 17 August:13:00-17:00Acquisition and Collection Development Workshop: Collection Development in the Digital AgeFriday, 18 August:10:30-12:15Standing Committee II, Section on Document Delivery & Interlending12:45-14:45Coordinating Board II, Division of Collections & ServicesPreliminary Information on Programs and WorkshopsDiscussion Group on Repository and Storage LibrariesSession 72Sunday, 13 August,08:30-10:20Theme: "Service Potential of Repository Libraries to the Library Community They Serve"Discussion papers will be presented on terminological matters, the status and potential of repositories to the profession at large as well as the feasibility of repositories in less developed countries. Examples of the economics of repositories will be given. Country reports will be presented to update the UAP publication on repository libraries.Convener: Pentti Vatulainen, National Repository Library, Kuopio, Finland Program and Speakers: Pentti Vattulainen, Finland:
Russia - new repository strategy: Nina Khakhaleva, Russian State Library Australia: Steve O'Connor UAP Core Programme Workshop: "Library Twinning Database"Session 68Sunday, 13 August,09:30 - 11:50Theme: Links between libraries: twinning, networks and partnershipsThe IFLA UAP Core Programme has recently reached the end of a three-year UNESCO-sponsored project to develop and maintain a database which would match potential twinning partners. There has been great interest in the project, but the results have not really justified the resources spent. We are therefore keen to explore what needs exist in this area, and how best those needs should be met. The workshop will examine several successful partnership programmes, and consider whether there continues to be a need for a database of libraries seeking partners.Chair: Sara Gould, IFLA UAP Core Programme Speakers:
Discussion Group on Reference WorkSession 102Monday 14 August,11.30-13.20Theme: "A Space Odyssey: Building bridges between virtual and physical reference services."The discussion will be based on papers covering virtual reference services, including topics such as the design of digital gateways, 24 hour reference service, as well as changes in the physical reference area while considering virtual needs.Convenor: Annsofie Oscarsson, Umeå University Library, Sweden, Speakers and papers: Anne G Lipow, Director Library Solutions Institute and Press USA:
http://www.ifla.org/VII/dg/dgrw/index.htm
Annsofie Oscarsson, Convenor S?901 74 Umeå, Sweden Tel: int+ 46 90 786 5491, Fax: 46 90 786 7474 E-mail: annsofie.oscarsson@ub.umu.se Section Program: "Licensing Information: An End to Sharing?"Session 155Wednesday, 16 August,12:30-15:00Theme: One of the fastest growing areas of the digital revolution in libraries has been group licensing of electronic journals. Called the ultimate solution to Interlibrary Loan since each participating library can provide immediate and direct access to the journal literature, there are nevertheless problems and issues as well as opportunities in this new approach to extending access to the journal literature. This practical program is designed to outline key issues for librarians interested or involved in this exciting and rapidly developing area.Program Chair: Dave KohlSpeakers:
Proposed Agenda for Standing Committee MeetingsJerusalem: Saturday, 12 August, and Friday, 18 August 2000Standing Committee ISaturday, 12 August08:30-11:20
Standing Committee IIFriday , 18 August10:30-12:15,
Selected Action Items from Bangkok Conference:E-mail Guidelines: Explore possibility of expanding Guidelines concept to include a web-available form that can be used in limited-technology situations to create standardized email requests that can be accepted by fully automated systems. (Jackson, Schwersky, Gould)ILL Response Codes: Mary Jackson will work with the Office to ascertain that any final numbering scheme does not conflict with ISO Interlibrary Loan protocols. IFLA Form: The committee agreed that the Office should continue producing the form so long as there is a demand for it and BL is willing to subsidize the printing. At the same time, the committee (David Kohl) suggested that the Office mount a master form on IFLANet that can be printed from the web by libraries that need a paper form and have this technical capacity. Electronic Vouchers: The committee agreed that an electronic voucher scheme is an important next step, and Agneta Lindh offered the committee's assistance in developing this scheme. Interim Financial ReportJune 30, 2000Funds = $US ($1.00 = 2.05 NLG)
Submitted by Mary Jackson, Financial Officer
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