- Chair Cristobal Pasadas welcomed attendees and reminded members that all meetings are open.
- Adoption of Agenda.
- Distributed electronically
- Accepted without change by the membership
- Minutes of Boston Meeting
Distributed electronically. No corrections or changes and Minutes adopted as distributed.
- Annual Report, 2002-2002
The Chair emphasized this is a draft distributed for information, but not yet ready for approval. There will be a new version distributed by e-mail. The Chair called for comments, and there were none. A revised report, incorporating new information will be distributed by the SC executive team to all members.
- Financial Report, 2001-2002
A document was distributed to members regarding the Committee’s income and expenditures.
This year registration was paid for two guest speakers: Prof. Lang and Prof. Guédon. The Chair noted the gift of $500 US from the University of North Carolina through the efforts of D.J. Hewitt, and the support by McGill University.
Sue McKnight raised the question of IFLA’s rules as raised at the Division’s Coordinating Board. The question concerned funding for registration for invited guest speakers. Sue mentioned that many conferences pay speakers rather than ask invited speakers to pay a registration fee.
It was pointed out that this question has been raised previously. The situation as it stands was not seen to be acceptable.
A second issue was the attendance by non-registrants at off-site workshops. One benefit that could be provided would be allowing for attendance by staff at the hosting site. IFLA’s concern is not to detract from the main program through too many off-site workshops.
It was suggested that a compromise be that an invited speaker pays no fee. To encourage interesting speakers to attend, it is important to treat them in a more appropriate fashion.
The Chair summarized that we can request funding from the Professional Board for one speaker. The previous deadline of March 15 has been eliminated.
A second issue regards pre-conference satellite meetings and the regulation that required payment if the IFLA logo is used in a satellite meeting. It was mentioned that satellite meetings should be near the conference site, not at distance from the conference, i.e. in other countries. Attendees may come to a satellite meeting, and become involved with IFLA as a result, such as attendance at the 2002 Section Pre-Conference Workshop.
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Reports on Matters of the Professional Committee (document previously distributed)
The Chair emphasized that the conference will be shortened by one day in Berlin, 2003 and this will require changes within the section’s working routines. Open sessions will also be reduced to two hours, and Standing Committees II to only 1½ hours. It was pointed out in the Coordinating Board that there are an ever-increasing number of organizational units (sections) which add complexity and costs.
There were comments regarding too much disaggregation through highly specialized sections that may minimize the value of the overall organization. This may also reduce the number of programs that may be offered, requiring more collaboration between sections and divisions for approval.
A second focus of the Professional Committee has been on strategic planning and the production of the Strategic Plan. The Chair emphasized that the action plans must be revised. The annual conference is the culmination of activities that occur throughout the year. The Standing Committee needs a good way of responding quickly to documents such as the Glasgow Declaration. During September and October, action plans will be revised. In December the Professional Committee will discuss all action plans in relation to the planning of the President-Elect Kay Raseroka. The Chair urged all Standing Committee members to attend the session sponsored by Kay Raseroka during the Glasgow conference.
The Chair congratulated Jesus Lau on the creation of the new Section on Information Literacy. Mr. Lau will act as the first Chair of the Information Literacy Section.
All Roundtables will be converted into Sections by the Oslo meeting in 2005. The proliferation of Sections has created many overlapping areas of interest; the mission of the Standing Committee and the Section needs to be clarified. Working horizontally, not vertically according to a structure will help to move forward on the new structure.
- Glasgow Program, 2002
During the Glasgow meeting, a number of sessions are occurring:
- The pre-conference workshop (August 23) had 22 attendees – good considering the timing. The Chair commented that speakers such as Prof. Guédon help to augment IFLA’s image. The Chair thanked Tony Bainton for his excellent arrangements for this offsite workshop.
Other activities to take place were highlighted:
- Marketing Library Services to Academic Communities Discussion Group
Sunday, August 18. The program was not in the printed program, and therefore was presented at the meeting by Mirja Iivonen.
- Open Session of University Libraries with Management and Marketing
Tuesday, August 20. Sue McKnight, Information Coordinator of the Standing Committee is a guest speaker
- University Libraries and Other General Research Libraries, FAIFE, Latin America and the Caribbean Regional Office, Brazil.
August 22, 2002
Alexander Plemnek and Cristobal Pasadas are contributors.
The Chair urged committee members to attend all sessions of the Section.
At this point the Regional Manager for Latin American Libraries joined the meeting and urged greater liaison with the section.
- Report of Executive Committee
Information Coordinator, Sue McKnight, reported 520 members. All members without e-mail address, or bounces, received a paper copy of the Newsletter of the Section. The Chair noted the fact that this issue of the Newsletter was the first one after a long period of suspension, thanks to the Information Coordinator.
The goal for the year ahead is two newsletters, one to summarize the 2002 meeting in Glasgow, a second issue to describe the forthcoming meeting events sponsored by the Section.
The Secretary congratulated the Chair on his leadership in the preparation of planning and administration documents for the Section.
- Program: Berlin 2003
Heinz Fuchs reported that Elmar Mittler (Head Librarian of Goettingen), is keen to cooperate with the Section on the Berlin meeting. Communication between librarians and the Section in planning the Berlin program was much encouraged.
- Strategic Plan 2002-2003: Follow-up
The Chair referred to the Strategic Plan, 2002-03 previously distributed electronically to all members. A general discussion followed concerning the Section Priority Actions.
- Priority A: Information Literacy – Action
The Chair invited Jesus Lau to report on the actions in this priority. Two documents were distributed:
- Information Literacy Program at the Glasgow meeting
- International Information Library Guidelines Report, Glasgow, 2002
Mr. Lau asked committee members to send him information on information literacy standards, guidelines and developments in their countries. He foresees joint projects with the University Library Section and the Information Literacy Section. The Information Literacy Section has a broad mandate for all information literacy issues.
- Priority B: Performance Measurement in Academic Libraries - Action
The Chair mentioned that the Statistics Section has taken on this mandate, and the University Library Section must liaise with this group.
The Performance Measurement Discussion Group will be incorporated in the work of the Statistics Section. Evaluation and quality measurement will be a concern of the University Library Section as well.
- Priority C: Scholarly Communication and Publishing - Action
IFLA needs a position paper on the issue of Open Access. The Governing Board will consider the issue at the post conference Board meeting, Glasgow. A draft document will be prepared in the year ahead. The pre-conference Workshop Papers on Open Access will be placed on the IFLANET to provide useful background.
It was agreed to establish a new working group on this and related issues.
- Priority D: The Librarian in Democracy and Diversity - Action
The session at the meeting – University Libraries and Other Research Library, FAIFE, Latin America and the Caribbean, Regional Office Brazil – "The Role of the University Library in promoting Democracy and Diversity" will support this priority.
The Chair advised all members that Working Groups on these four Priorities would be established. It is important, he further commented, that all members of the Standing Committee become involved in working on these priorities.
The meeting adjourned at 14:20.
