   
University Libraries and other General Research Libraries Section
Minutes
Standing Committee I
2 August 2003, Berlin, Germany
Attendees:
Magnhild Boyum Aase, NHH, Bergen, Norway: magnhild.aase@nhh.no
Nidaa Al Ghazal, Lebanon Chamber of Commerce: nalghazal@ccias.org.lb
Melita Ambrozic, National & University library, Slovenia: melita.ambrozic@nuk.uni-lj.si
Helena Asamoah-Hassan, KNUST Library, Kumasi, Ghana: maadwoa2000@yahoo.com
Rookaya Bawa, Carnegie Corporation of NY: rba@carnegie.org
Lawrence Chikwanha, Chinhoyi University of Technology, Zimbabwe: lawrence.chikwanha@cut.ac.zw
Kurt De Belder, University of Amsterdam: k.f.k.debelder@uva.nl or k.belder@uva.nl
Omnia M. Fathallah, Bibliotheca Alexandrina: omnia.fathallah@bibalex.org
Stephney Ferguson, University of the West Indies, Mona, Jamaica: stephney.Ferguson@uwimona.edu.jm
Babakisi T. Fidzani, University of Botswana Library: fidzanib@mopipi.ub.bw
Barbara J. Ford, University of Illinois at Urbana-Champaign, USA: bjford@uiuc.edu
Heinz Fuchs, State & University Library of Goettingen: fuchs@mail.sub.uni-goettingen.de
Frances Groen, McGill University Libraries, Canada: frances.groen@mcgill.ca
Mirja Iivonen, Tampere University Library, Finland: mirja.t.iivonen@uta.fi
Toomas Liivamagi, Tartu University Library, Estonia: toomas@utlib.ee
Christian Lupovici, Bibliothèque Nationale de France: christian.lupovici@bnf.fr
Neils Mark, State & University Library, Denmark: nm@statsbiblioteket.dk
Sue McKnight, Deakin University, Australia: suemck@deakin.edu.au
James G. Neal, Columbia University, NewYork, USA: jneal@columbia.edu
Jon Erik Nordstrand, Goteborg Univ. Library, Sweden: jon.erik.nordstrand@ub.gu.se
Lesego Ramore, Botswana College of Agriculture, P/Bag 0027, Gaborone, Botswana
Richard Richie, Yale University Library, USA: rich.richie@yale.edu
Renate M. Rothe, Otto-von Guericke Universitat, Magdeburg: renate.rothe@bibliothek.uni-magdeburg.de
Henri Sene, Bibliotheque Universitaire, Dakar, Senegal: hsene@ucad.sn
Kazuo Takinaka, Library Association, 614708 Hikarigaoka, Nerimaku, Tokyo, Japan
Ellen Tise, University of the Western Cape, South Africa: etise@uwc.ac.za
John K. Tsebe, University of the North, P/Bx 1112, Sovenga, South Africa: tsebej@unorth.ac.za
Els van Eijck van Heslinga, National Library of Netherlands: els.vaneijck@kb.nl
Regrets:
Graham Bulpitt, Sheffield University: g.bulpitt@shu.ac.uk
Joe A. Hewitt, USA: joe.hewitt@unc.edu
Sonia Minetto. Italy: sonia.minetto@giuri.unige.it
- Chair Cristobal Pasadas welcomed all members to the Berlin meeting and members introduced themselves, including observers. He commented upon the broad representations of countries included in the membership of the Standing Committee.
- Adoption of Agenda
The Agenda was approved as distributed.
- Two African associations are holding meetings relevant to the Section. The following forthcoming meetings were brought to the attention of members.
- SCAULWA (Standing Conference of African University Librarians in Western Area). Conference: November 2-5, 2003, Accra, Ghana
Contact Person: Valentina Bannerman (Secretary), valnin@yahoo.com, University of Education of Winneba, Winneba, Ghana
- SCANUL-ECS (Standing Conference of African National and University Librarians in the Eastern, Central and Southern Africa). Conference: July 2004, Kampala, Uganda
Contact Person: John K. Tseke (Immediate Past Chair), tsebej@unorth.ac.za
- Minutes of the Glasgow Meetings
These were previously approved and distributed and are posted on IFLANET.
- Annual Report of Standing Committee
The Chair reminded members that the Report for 2002 was received in Glasgow and reports were requested from members responsible for programs sponsored by the Standing Committee. None were received. The Chair also referred to the many changes occurring within IFLA. He proposed that the report for 2003 will be due by the end of 2003 and will include information on discussions and events at this meeting. He requested approval of the report distributed previously. The annual report for 2001-2002 was approved.
- Financial Report for 2002
Chair Pasadas distributed the IFLA Standing Committee Financial Report and referred members to page 2. The Section has sponsored the registration of a section member who was presenting a paper, and committee members confirmed this decision to sponsor.
He discussed the choices that need to be made with limited funds: sponsoring speakers, document translations, sponsoring young librarians from developing countries. In response to a question, the Chair confirmed that it was possible to use administrative funds in this manner, and recommended that funds be used in this fashion. Russian colleagues have requested support for a translation into Russian of a Section publication and are preparing a proposal for support that will be distributed to members.
- Report of Professional Committee and Governing Board (previously distributed)
Chair Pasadas pointed out that Berlin was a significant year as it witnessed the change in the organizational structure and the election of new officers. The strategic planning process is changing and the President Elect, Kay Raseroka, has determined strategic directions (Bridging the Digital Divide and social responsibility). All Sections are required to include these initiatives in their strategic plans. He drew to the attention of members to the session on Wednesday, August 6 at 10:45 a.m. sponsored by President-elect Kay Raseroka - "Lifelong Literacy." These initiatives will be incorporated in the Section's strategic plan for 2003-2005. He encouraged all members to attend the meeting on Wednesday. Members pointed out there were a number of events scheduled simultaneously with the President-elect's session.
The Chair then referred to several documents: the Futures Task Force of ACRL (previously distributed) as identifying a number of priorities and the SCONUL vision document (http://www.sconul.ac.uk/oubs_stats/pubs/vision.html). He hoped that by the second standing the Committee could identify major issues, based on the four working groups:
- Information Literacy Work Group
- Performance Evaluation and Quality Assessment Work Group
- Scholarly Communication Work Group
- Relations with FEIFE and Social Responsibilities Work Group
The Chair emphasized that after Berlin the annual meeting format will change. Each section will be allowed only one event of 2 hours, or 4 hours if it is a joint session.
The Secretary, Frances Groen, pointed out the document on Guidelines for the Buenos Aires Meeting that has been prepared by IFLA Headquarters.
The Chair referred to the Green Light Paper available on IFLANET, and to the redesign of IFLANET, as an excellent way of keeping all IFLA members informed. For example, the Officers' Handbook is available to all for downloading.
He referred to the assessment of all IFLA units that will take place between 2005 and 2007. All sections must be able to recruit new members during this interval. Committee members who are continuing to 2007 will be very involved. The first unit to be evaluated will be FAIFE. Outside reviewers (outside IFLA) will be involved. The evaluation of FAIFE will be completed by March 2004 and this evaluation process will serve as a model for the evaluation of other units. He emphasized the breadth of the mandate of the Section on University and Research Libraries. It was mentioned that the FAIFE review is complex due to the cessation of DANIDA funding.
Sue McKnight, Information Coordinator, recognized the difficulties in coordinating with other sections, and proposed an electronic solution to strengthen the collaboration between divisions. She recommended that the Professional Board investigate ways of improving cross-divisional liaison. She further suggested that each working group that has been established by the Section should be required to prepare a report to the Standing Committee.
- Report of the Information Coordinator
The Chair thanked Sue McKnight for her work. She reported that the Section has implemented the decision of the Professional Board that the Newsletter need not be printed. Paper copies are sent only in response to a member's request. Sue McKnight further commented that she send all information indicated as "information only" to simplify members' reading. Her university, Deakin University, Australia, supports all costs of the preparation of the Newsletter.
- Election of Officers, 2003-2005
Chair Pasadas referred to the IFLA document on election of officers and emphasized that only Standing Committee members serving 2003-2005 could nominate and vote for officers of the Section. The term will be for three years, 2003-2005. Barbara Ford nominated Cristobal Pasadas as Chair for a second term and he was unanimously elected.
Chair Pasadas also reminded members that IFLA requests that the role of Treasurer must be held by one of the two officers and that he wished to continue to act as Treasurer as well as Chair of the Committee.
He then turned to discussions of the separate roles of Secretary and Information Coordinator. He asked Standing Committee members to comment on the question of separating or merging these two roles. It was suggested that it should remain as it presently is (two separate individuals).
Sue McKnight stated that the Executive of the Section should be enriched by the Working Groups.
Barbara Ford suggested that the Working Groups do break out sessions at the Berlin II meeting (post conference). This suggestion was well received by all members and it was agreed to allow time at the post conference meeting of the Standing Committee for this purpose.
Returning to the election, the President asked for a decision of the choice of separate or merged roles for the Secretary and Information Coordinator. He called for a vote:
For Separate role: 9
For Merged role: 3
The Chair called for nomination:
- Frances Groen nominated for the role of Secretary and unanimously elected.
- Sue McKnight was nominated for the role of Information Coordinator and unanimously elected.
The Working Groups will be more fully engaged in both options.
The meeting adjourned at 14:20.
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