   
Library Services to Multicultural Populations Section
Minutes
Standing Committee Meeting I., 17 August 2002, Glasgow
Chair: Jane Dreisig (Denmark)
Attendees: Clara M. Chu (USA), Lourina K. de Voogd (Netherlands), Barbro Ejendal (Sweden), Yasuko Hirata (Japan), Souad Hubert (France), Benedikte Kragh-Schwarz (Denmark), Asbjørn Langeland (Norway), Christine McDonald (USA), Carmen Madrid (Spain), Kirsten Leth Nielsen (Norway), Ekaterina Nikonorova (Russian Federation), Robert Pestell (Australia), Jane Pyper (Canada), Ryoko Takashima (Japan), Maria Tapaninen (Sweden), Susy Tastesen (Denmark), Kristina Virtanen (Finland), Barbara von Wahlde (USA)
Visitors: Donna Serafin (USA)
Apologies: Adriana Tandler (USA)
No response: Margaret Evans (UK), Ana Asensio (Spain), Inese Smith (UK)
Reporter: Kirsten Leth Nielsen (Norway)
AGENDA
- Welcome and Apologies
- Introduction and Information
- Approval of Agenda
- Approval of Midwinter Meeting Minutes
- Chairman's report
- Financial report (Susy Tastensen)
- Secretary's report (Kirsten Leth Nielseen)
- Glasgow Conference
- Workshop Program: Seventh Heaven, Thursday, 22 August, 8.30-12.00
- Open forum (Division III Libraries Serving the General Public)
- Standing Committee meeting II.
- IFLA Booth
- Strategic Plan
- Other Section information and communication matters
- Information Coordinator's report
- Newsletter: issue, contents, deadlines
- MCULTP on IFLANET
- Guidelines
- Promotional brochure/leaflet
- Training programme for library staff on multicultural themes. Status and work schedule
- Report on the definition of «Multicultural»
- Working party at the conference (discussing the future conferences)
- Section dinner on Sunday, 18 August 2002.
- AOB
Welcome and Apologies
Jane Dreisig (Denmark) opened the meeting by saying that is was a pleasure that so many committee members attended the meeting.
Introduction and Information
Jane Dreisig (Denmark) distributed an invitation to join the closing ceremony for the project «Books for all». The committee address list was distributed for review and revision.
Approval of Agenda
The agenda was approved with one correction. Item 8.2: Open forum in Berlin 2003 was added as an extra item.
Approval of the Midwinter Meeting Minutes
The minutes of the midwinter meeting held in slo, Norway on 18-19 February 2002 were approved with no comments.
Chairperson's Report
Jane Dreisig (Denmark) reported about important tasks and events of the year. Jane also informed the committee about the electronic discussion forum «MCLforum». It was suggested that this information be distributed on the Listserv and other relevant sites.
Division VIII. Division of Regional Activities asked for a representative from each of the sections of Division III to join their sections. Christine McDonald (USA) and Carmen Madrid (Spain) were chosen to represent the Section on Library Services to Multicultural Populations in the IFLA Section 27: Latin America and the Caribbean. Both will attend the meeting of Section 27 on the following Sunday.
Financial Report
(Susy Tastensen)
The problems with the account which were caused by the change of treasurer are now resolved. Susy Tastesen is now treasurer.
Secretary's Report
(Kirsten Leth Nielsen)
Important deadlines for the distribution of minutes in the future were decided at the Oslo 2002 mid-winter meeting.
Minutes will be distributed via the Listserv.
Draft minutes distributed from the secretary within 4 weeks
Response from attendees within 10 days
Minutes on the homepage within 8 weeks
Minutes to be included in the next scheduled Newsletter.
Also, it was decided that the minutes will be «decision-minutes» with important conclusions listed. All tasks will have a deadline and an officer in charge. The reporter is also responsible for preparing a work schedule to be included with the minutes.
Kirsten Leth Nielsen suggested that the work schedule should be distributed via fax and not email due to converting problems when forwarding the schedule. Fax wil be used for this purpose in the future.
Glasgow Conference
A.Workshop Program: Seventh Heaven, Thursday, 22 August, 8.30-12.00.
A panel discussion will follow the lecture by the workshop speaker. Barbara von Wahlde (USA) volunteered to be moderator and Jane Pyper (Canada) volunteered to be reporter. Panelists for the discussion will be Clara M. Chu (USA). Lourina K. de Voogd (Netherlands), Barbro Ejendal (Sweden), and Majken Jørgensen (Denmark) Thanks to all of you! Also, it was decided that the poster from the Seventh Heaven project will be sold at the workshop and at the IFLA booth at a cost of 4 pounds.
A. Workshop Program: Seventh Heaven, Thursday, 22 August, 8.30-12.00.
A panel discussion will follow the lecture by the workshop speaker. Barbara von Wahlde (USA) volunteered to be moderator and Jane Pyper (Canada) volunteered to be reporter. Panelists for the discussion will be Clara M. Chu (USA). Lourina K. de Voogd (Netherlands), Barbro Ejendal (Sweden), and Majken Jørgensen (Denmark) Thanks to all of you! Also, it was decided that the poster from the Seventh Heaven project will be sold at the workshop and at the IFLA booth at a cost of 4 pounds.
B. 1 Open forum: (Division III Libraries Serving the General Public)
Kristina Virtanen will represent the Committee and will give a presentation on the theme «Multicultural service and staff training».
B. 2 Open forum 2003 in Berlin:
At the Coordinating Board meeting the previous day, it was decided that we should try a new approach for presentations at the Open Forum. As a result, three main lectures based on the main themes of the Conference in Berlin will be given. The theme is . Jane Pyper(Canada) and Christine McDonald (USA) volunteered to attend the meeting of the small committee appointed for this purpose. They will report at our next meeting on Friday, 23 August 2002.
C. Standing Committee meeting II:
No discussion; most of the members will attend.
D. IFLA Booth:
Maria Tapaninen (Sweden) and Kristina Virtanen (Finland) volunteered to represent the Section. They will promote our Newsletters and the poster from Seventh Heaven. Thanks to both!
Strategic Plan
Jane Dreisig thanked and praised Barbara von Wahlde (USA) and Donna Serafin (USA) for the excellent draft of the strategic plan. The draft was discussed and corrections were made for the final issue. Corrections will be done by Donna Serafin to our meeting on Friday 23 August for delivery to John Day, Division III, at the Coordinating Board meeting held the same day.
Other Information and Communication Matters
A. Information coordinator's report:
Barbara von Wahlde (USA) gave a summary of the issues related to the information matters in the Section.
B. Newsletter:
Deadlines for fall and spring issues wil be distributed via the Listserv. Members of the Comittee are encouraged to send articles and adresses of relevant websites, etc. to Barbara von Wahlde or Donna Serafin.
C. MCULTP on IFLANET:
Members of the Committee are encouraged to send all information from previous year's conferences etc. to Donna Serafin or Barbara von Wahlde. Asbjørn Langeland (Norway) will send an electronic version (if available) of the report from the IFLA satellite conference in Tromso in 1998.
D. Guidelines:
The guidelines will soon be available in Russian and Japanese translations in both print and electronic versions. Ekatarina Nikonorova (Russian Federation) provided a floppy disk and a printed version of the guidelines in Russian to Barbara von Wahlde (USA). Lourina K. de Voogd (Netherlands) is in charge of the Dutch translation. Guidelines in Dutch will probably be published next year.
E. Promotional Brochure/Leaflet:
Thanks to Barbara von Wahlde (USA) and Donna Serafin (USA) a draft of a revised edition of our promotional brochure was distributed at the meeting. A working group comprised of Clara M. Chu (USA), Kirsten Leth Nielsen (Norway), Benedikte Kragh-Schwarz (Denmark) and Donna Serafin (USA) was established to make corrections and to produce a new draft for approval by the Committee.
«Training programme for library staff on multicultural themes: Status and work schedule»
The item was moved to Committee meeting II due to the lack of time and also to provide time for Committee members to read the paper from Jane Dreisig and Kristina Virtanen (Finland).
Report on the definition of «Multicultural»
The item was moved to Committee meeting II due to lack of time and to make it possible for members of the Committee to read the reports from Jane Pyper (Canada) and Ekaterina Nikonorova (Russian Federation).
Working Groups for discussing future conferences
Christine McDonald (USA) and Carmen Madrid (Spain) will arrange a meeting and discuss themes for the IFLA workshop in Argentina. Susy Tastesen (Denmark), Benedikte Kragh-Schwarz (Denmark), Kirsten Leth Nielsen (Norway) and Lourina K. de Voogd (Netherlands) will discuss and prepare arrangements for Berlin and the satellite meeting in Utrecht 2003.
Section dinner
It is very difficult to make an arrangement where all members are able to participate. Next year it might be a good idea to book an evening in advance via the Listserv.
AOB
Since there was no other business, the meeting was adjourned.
Respectfully submitted,
Kirsten Leth Nielsen, Secretary
December, 2002
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