   
Audiovisual and Multimedia Section
Annual Report - August 2002 - July 2003
The Audiovisual and Multimedia Section (AVMS) is the international forum for persons working with non book media in every kind of library and information service. In this regard AVMS:
- concerns itself extensively with all issues relating to sound, still and moving images and multimedia documents, including collection development, cataloguing, access and conservation, as well as services based upon them, such as children's libraries, language centres, and multimedia digital libraries delivered via the Internet.
- promotes the development of specialist expertise regarding: sources and methods of acquisition; technical issues for carriers and equipment, whether current or historic; legal issues affecting the collection, transfer and delivery of documents; and media-specific rules and formats for cataloguing.
- maintains relationships with relevant IFLA Sections and Core Activities, and other professional organizations for audiovisual archives.
The section has now 52 members from 31 countries all over the world (50 members in 2002).
There have been elections for new Standing Committee members in February 2003.
The new members are:
George Abbott, Syracuse University Library, USA
Livia Borghetti, Discoteca di Stato e Museo dell'Audiovisivo, Italy
Hong Taek Chung, Korean Film Archive, Republic of Korea
Gregory Miura, Bibliothèque Nationale de France, France
Carmen Velazquez, Biblioteca Nacional, Spain
Sanja Vukasovic-Rogac, City Library of Zagreb, Croatia
James Turner, EBSI, University of Montreal, Canada
Marita Turpeinen, University of Art and Design Library, Finland.
In addition, Jonny Edvardsen (National Library of Norway) has been replaced on the Standing Committee by Kirsten Rydland (also National Library of Norway).
As a new corresponding member we welcome Marwa El Sahn from the Multimedia Library of the Bibliotheca Alexandrina in Egypt.
Chair:
Bruce Royan
Concurrent Computing Limited
41 Greenhill Gardens
Edinburgh EH10 4BL, Scotland, United Kingdom
Tel. +44/131/447 3151
E-mail: bruce.royan@concurrentcomputing.co.uk
Secretary, Treasurer and Information Coordinator:
Monika Cremer
Niedersächsische Staats- und Universitätsbibliothek Göttingen
D-37070 Göttingen, Germany
Tel: +49 551 395242; Fax: +49 551 393139
E-mail: cremer@sub.uni-goettingen.de
From September to December 2001, the Section has finalized the Strategic plan 2001-2003.
Goals
1. Promotion of the use of Audiovisual and Multimedia in Libraries. Discussion and exchange of information between librarians in charge of audiovisual and multimedia collections and services, in relation to users' needs.
(Professional priorities: (a) Supporting the role of libraries in society; (b) Defending the principle of freedom of information; (d) Providing unrestricted access to information; (f) Promoting resource sharing)
Actions
1.1 IFLA Open Session Berlin 2003:
Audiovisual and multimedia as part of curricula in library schools and continuing education - visions and realities
1.2 IFLA Workshop in Berlin 2003:
Consultation Session on the "IFLA Guidelines for Audiovisual and Multimedia Materials in Libraries" for the Project: New edition of "Guidelines for Audiovisual and Multimedia Services in Libraries"
1.3 IFLA Open Session in Buenos Aires 2004 (develop programme in Berlin 2003)
2. Development of heritage collections: by voluntary deposit or by the extension of legal deposit to include audiovisual and multimedia, in both public and private archives
(Professional priorities: (g) Preserving our intellectual heritage)
Actions
2.1 Information and cooperation with other institutions in the Co-ordinating Council of Audiovisual Archives Associations
2.2 IFLA Open Session in Buenos Aires 2004 (programme in Berlin 2003,
emphasis on heritage collections)
3. Develop legal expertise in relation to acquisition and access questions, and for preservation requirements.
(Professional priorities: (b) Defending the principle of freedom of information; (d) Providing unrestricted access to information; (e) Balancing the intellectual property rights of authors with the needs of users)
Actions
3.1 Cooperation with the Co-ordinating Council of Audiovisual Archives Associations, EBLIDA and other institutions.
4. Monitor technical knowledge regarding historical, present and future carriers and related equipments, in order to preserve heritage collections; monitor the use of technological developments to copy and to deliver collections to the public, including via the Internet.
(Professional priorities: (g) Preserving our intellectual heritage; (k) Representing libraries in the technological marketplace)
Actions
4.1 Joint Technical Symposium, Toronto 2004: Preserving the Audiovisual Heritage - Transition and Access
5. Promote adaptation of cataloguing rules and formats for audiovisual and multimedia documents. Promote adaptation of indexing languages and classification. Encourage National Bibliographies to include sound and image records and multimedia. Encourage development of expertise in enriching catalogues with sound and images. Promote adaptation of Information Retrieval systems to images and sounds on the Internet.
(Professional priorities: (i) Promoting standards, guidelines and best practice)
Actions
5.1. IFLA Project: New edition of "Guidelines for Audiovisual and Multimedia Services in Libraries" (Publication end of 2003).
The Standing Committee met twice during the Glasgow Conference (Saturday, 17 August, Friday, 23 August).
Besides programme discussions for the annual conferences 2003 and 2004, the most important issues for the meetings were: membership matters and projects. The chair and the secretary also took part of the Coordinating Board Meetings for Division VI.
The current project is:
« Guidelines for Audiovisual and Multimedia Services in Libraries (Draft)»
A first working draft was presented during the Boston conference (in Glasgow we got no opportunity to hold a workshop on the Guidelines). Contents of the new draft :
1. Background
2. General statements
3. Scope of the guidelines
4. Organization and administration
Staffing
Education and training
Budget
5. Acquisition, legal deposition
6. Copyright
7. Cataloguing and bibliographic access
8. Archiving, and storage
9. Digitisaton and preservation
10. Internet
11. User services
12. Cooperation
13. Reference resources
14. Indicative list of audiovisual carriers
This draft is published in issue no.4 (2003) of the AVM'S Newsletter with a call for comments and suggestions for improvements as well as an invitation to take part in the workshop on the Guidelines during the IFLA conference on 7 August 2003 in Berlin. We hope to finalize the Guidelines at the end of 2003.
Annual Newsletter no. 4 (2003), edited by Bruce Royan.
Audiovisual and Multimedia - Open Session
Digitisation of Audiovisual and Multimedia materials for Lifelong Learning organized by Bruce Royan. The speakers and their themes were:
- Creating content for learning in its broadest sense: the NOF-digi initiative in the UK
SUSI WOODHOUSE (The Council for Museums, Archives and Libraries, London, UK)
- PictureAustralia - participating in a collaborative digital project
DEBORAH CAMPBELL (National Library of Australia, Canberra, Australia)
- Heritage through oral history and archival images
MATT NICKERSON (Southern Utah University, Cedar City, USA)
- Multimedia applications for innovation in cultural heritage: 25 European trial projects and their accompanying measure TRIS
GABRIELE SCALI, MONICA SEGBERT and BARBARA MORGANTI (Space Spa, Prato, Italy)
Unfortunately, Susi Woodhouse had traffic problems to be in time in Glasgow. Bruce Royan took over this item on her behalf.
The open session of the section has been interesting and relevant. It was attended by about 150 people.
Open Session:
Audiovisual and multimedia as part of the curricula in library schools and continuing education - visions and realities
- Shaping Oceania's libraries: library training as an agent for change
Façonner les bibliothèques d'Océanie : la formation en bibliothèques comme un acteur du changement
Ozeaniens Bibliotheksentwicklung: Bibliotheksausbildung als Motor der Veränderung
PAULA H. JONES (School of Humanities and USP Library, The University of the South Pacific, GPO Suva, Fiji)
- Teaching the use of publicly-available formats for multimedia as part of a library school curriculum: the vision and the reality
L'enseignement d'outils multimédias publics dans le cadre d'une école de bibliothéconomie et des sciences de l'information : la vision et la réalité
Training zum Gebrauch von öffentlich zugänglichen Formaten für Multimedien als Teil des Bibliotheksschulcurriculums : Vision und Wirklichkeit
JAMES M. TURNER (Ecole de bibliothéconomie et des sciences de l'information, Université de Montréal, Montréal, Canada)
- The UNESCO chair on new information technologies: empowering library resources
La chaire UNESCO sur les nouvelles technologies de l'information: renforcer les ressources documentaires
Der UNESCO-Lehrstuhl für neue Informationstechnik: Bessere Nutzung von Bibliotheksmaterialien
Cátedra UNESCO en Nuevas Tecnologías de Información: Fortaleciendo los Recursos Bibliotecarios
LOURDES FERIA B. and PAULINA MACHUCA (University of Colima, Colima, Mexico)
- Audiovisual and multimedia contents on the curriculum of Library an Information Science at the University of Leon (Spain)
Los contenidos audiovisuales y multimedia en el curriculum de Biblioteconomía y Documentación de la Universidad de León (Spain)
BLANCA RODRIGUEZ BRAVO and ANGELA DIEZ DIEZ (Universidad de León, Facultad de Filosofia y Letras, León, Spain)
Workshop:
Guidelines for Audiovisual and Multimedia in Libraries
Consultation session lead by BRUCE ROYAN (Concurrent Computing, Edinburgh, Scotland) and
MONIKA CREMER (Goettingen State and University Library)
Co-ordinating Council of Audiovisual Archives Associations:
The CCAAA annual meeting took place in Paris at the end of March. IFLA was represented by Bruce Royan.
CCAAA members gave a report on their annual activities and conferences and exchanged information on audiovisual matters.
A summary about this meeting can be found in the Section's Newsletter 2003.
Associazione Nazionale Archivistica Italiana:
ANIA organised an international conference "The Memory of Cinema: an exchange of views between archivists, librarians and conservators" in Turin, Italy at the end of May. . IFLA was represented by Bruce Royan.
International experts on the history, documentation and conservation of moving images and related resources, plus representatives of interested NGOs compared experience from different points of view.
A summary about this meeting can be found in the Section's Newsletter 2003.
Date: August 2003
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