   
Round Table on Audiovisual and Multimedia
Annual Report - September 1997 - August 1998
A Round Table does not have registered members, but since RTAVM is working to become a Section, we try to gather members in advance. In August 1998 27 persons were on the "members list" of our RT, and during the annual conference some more persons wanted to be on the list.
Interim meeting in Paris, France, February 27 and 28, 1998.
The chair and the secretary met live and 3 persons from the RT attended via telephone.
The most important issues for the meeting were:
- the definite programme (open session and workshop) at the Amsterdam conference,
- the future of the RT (becoming a section, new officers from the year to come),
- the participation of RT in a conference on Bibliographic Service in Copenhagen (unfortunately the RT had no money to pay the trip and expenses for our contact person for attending the conference) and
- preparing a meeting in London for the NGO Round Table on Audiovisual Records in March 1998.
Executive Committee in Amsterdam, August 15 and 21, 1998.
11 persons met.
Besides programme discussions for the annual conferences 1998 and the years to come, the most important issues for the meetings were: membership matters, including elections of a new chair and a new secretary, the future of the RT - we all wish the RT to become a Section - and the cooperation with other world wide organizations working within the AV and multimedia area, such as IASA, FIAF, FIAT and ICA.
The chair and the secretary also took part of the Coordinating Board Meetings for Division VI.
The two current projects are:
- Audiovisual and multimedia management in libraries: a selected bibliography.
Leader: Isabelle Giannattasio (IG).
Since it has been very hard to get material from other countries than France, IG suggests, that the RT should change the form of the bibliography. The technology of today gives alternatives. After discussions during the Amsterdam Conference, we decided to make a new try and to make up a closed discussion list on Iflanet dealing with: development of collection policies, cataloguing, legal issues, preservation and conservation, technical issues, special services and projects and cooperation - all those subjects from audiovisual and multimedia points of view. The list should be closed in the beginning, until it will be comprehensive, and after that open to the Iflanet surfers.
Joëlle Garcia, Bibliothèque National de France, will be the Master of the list.
- Guidelines for Audiovisual and Multimedia Services in Public Libraries.
Leader: Bibbi Andersson (BA).
The project is a revision of Provision of Audiovisual Services in Public Libraries from 1987 and an extension to multimedia.
The project will be concluded in the end of 1998.
A leaflet made in July 1998.
Annual Newsletter, edited in 1997 by Isabelle Giannattasio, in 1998 by Bibbi Andersson.
Information on the IFLA´s site: http://www.ifla.org/VII/rt5/rtav.htm
Workshop with the theme Looking for digital images.
Speakers and topics:
- Svein Arne Brygfjeld (National Library of Norway):
- Still images in the digital library: choices and experiences,
- Patricia Alkhoven (Koninklijke Bibliotheek, Amsterdam, The Netherlands):
- Atlases: images from Koninklijke Biblioteheek and the British Library,
- Marie-Claude Thompson (Bibliothèque National de France, Paris, France):
- L'image et le Web: les bibliothèques nationales et leur rôle d'agence bibliographique and
- Terry Kuny (National Library of Canada, Ottawa, Canada):
- Metadata: an update guidance for action.
Pierre-Yves Duchemin (Biliothèque National de France, Paris, France) was responsible for the realization of the workshop.
The 50 persons allowed in a workshop were there.
Open Session with the theme Audiovisual and multimedia services for users.
Speakers and topics:
- Monika Cremer (Niedersächsische Staats- und Universitätsbibliothek Göttingen, Göttingen, Germany):
- Home pages of libraries on the Internet:
Abstract:
The rapidly growing Internet facilities permit more and more people to access libraries via Internet all over the world.People are no longer obliged to use their local libraries only (this may be public libraries, university libraries or special libraries), but they can use library services via Internet worldwide. This implements a new competition for libraries and library services and their presentation on the Internet. The paper will discuss the demands for appropriate home pages for different library types (with a demonstration of examples) and will emphasize on the needs for new services and changing internal organization as a result of the World Wide Web reality.
http://www.ifla.org/IV/ifla64/179-117e.htm
- Robert Egeter van Kuyk (Netherlands Audiovisual Archive, Rijswijk, The Netherlands):
- L'archivage audiovisuel en Hollande: structure et projets,
Abstract:
The safeguarding of audiovisual documents has started quite early in Holland, around 1920, and has been given increasing attention throughout the years. This applies more in particular to the years since 1988, when the four then national archives (the NOB Dutch Radio and TV archives, the Film & Science Foundation, the Film Archive of the Government Informa-tion Service and the netherlands Film Museum) presented to the Assistant Secretary for Culture a Memorandum on the issues involved in audiovi-sual archiving. After some discussion the Council of Ministers decided to establish the Netherlands Audiovisual Archive comprising the first three archives mentioned earlier and the Broadcasting Museum. NAA was estab-lished in May, 1997 with the mandate to work out a national infra-structure for AV archiving, which it has since begun. NAA as general AV archive and the Film Museum for film as an art form have started a project to inventorise what other collec-tions in the country would qualify for inclusion into the National Audio-visual Collection. A similar project for documents of regional and local importance is being worked out by a section of the Royal Association of Archivists. Work has continued on a central catalogue and a cataloguing format for nationwide use. NAA has drawn up its first four year plan to attack the backlog in preservation of film ans sound documents, and work has started meanwhile. The rôle of a broadcasting museum in an archive setting is being studied. The Council for Culture Management has recom-mended to the responsible Ministry to initiate a national plan to safeguard historical audiovisual collections, and to create a central Preservation Fund for audiovisual materials.
- John Valk (Rotterdam Public Library, The Netherlands):
- The modern Dutch public library and the influence of noon-book material,
Abstract:
New media were introduced in a period, in which printed books were still considered the most important medium for the transfer of knowledge. Developments are placed in a social context.
Concerning the compact disc a private organization supports public libra-ries in the Netherlands and surrounding countries. Compared to printed materials, video, compact disc and CD-Rom are different in that a fee is charged, primarily based not on the type of information, not on the medi-um. Concerning CD-Rom, library-users not only want specific informa-tion, but because of the unfamiliarity with the medium itself, they also want to know what interactivity really means, to what extent interactivity is used in the CD-Rom product. The national government started, not so long ago, an Internet project to improve communication between citizens and authorities. Public libraries are playing a major role in this project. The commencement of the paying of Lending Right fees to authors or rightful claimants has influenced library spending. Concerning books, libraries now have to pay for every lending action. For compact discs and video tapes this fee is much higher than it is for printed materials. A CD-Rom with articles from newspapers publicized by the public libraries became prohibited by the law. Recently an agreement was reached. Public libraries have to protect public interests and the accessibility of information more than they have had to do in the past. Because of the new media the image of the public library has to change.
http://www.ifla.org/IV/ifla64/156-117f.htm
- Carla Maria Sotgiu (Discoteca di Stato, Rome, Italy):
- New initiative to improve the user service and preservation of the collection,
Abstract:
Discoteca di Stato has established a cooperation agreement with RAI - the Italian broadcasting company - to develop a system which will allow the preservation of the sound recording in digital format, and the direct on line access to the document locally and on the network. This project is connec-ted with a larger one which aims to develop a network library on the Itali-an music together with some Italian libraries which have important music holdings.
- Joyce Agalo (Moi University Library, Eldoret, Kenya):
- Emerging developments of audiovisual and multimedia use in national and academic libraries.
Abstract:
This paper discusses emerging trends in the Kenyan acade-mic and national libraries in the wake of current technological advance-ments. Since late 1980s, these libraries have gone through a slow para-digm shift in infor-ma-tion provision as they began to incorporate sections of AV and Multimedia services. The shift makes them become micro-cosms of change as concerns information dissemination. Using a grant from Deans Commitee, Moi Uni---ver-sity, the author visited and collected data, using interviews and questionnaires in the five state universities, two private universities and the three Kenya National Library Services branches. The research survey included: a historical development of AV services in these libraries; AV and Multimedia resources, and he changing trends of user profiles.
http://www.ifla.org/IV/ifla64/105-117f.htm
- Around 100 persons attended this Open Session. RT had asked for simultaneous interpretation but could not have it. Unfortunately quite a lot of persons being in the room from the beginning of the session left when the papers were given in other languages than English.
- Most papers are on Iflanet.
RT is participating in the NGO Round Table on Audiovisual Records, where IFLA, IASA, FIAF, FIAT and ICA once a year meet with UNESCO to coordinate the work and the future planning of the AV archive area, to exchange views of work and strategy for the associations, to exchange important information, to initiate, plan and realize joint projects and seminars. This cooperation is apprehended as most valuable.
Bibbi Andersson and Joëlle Garcia took part of such a NGO RT meeting in London in March 1998. Some of the organizations within this RT have pointed out the importance of representation from the participating members - they want persons with authority to make decisions for their organization. This is an important question to discuss within IFLA: who should participate in these meetings on behalf of IFLA in the future? In our RT we certainly have the needed knowledge about AV material. Do we also have the legitimacy of taking decisions for IFLA entirely? This question must have a clear answer in the near future.
Maria Pilar Gallego is on behalf of our RT taking part in a joint work concerning cataloguing and bibliographic service when it comes to audiovisual and multimedia material.
- To emphasis the audiovisual point of view in the field of oral history at the Bangkok conference
- Our RT wants to become a section, in order to gather together resources and to be able to strengthen the library work with the fast developing material called audiovisual and multimedia
- To take part in joint work with adaptation of cataloguing rules and formats for audiovisual and multimedia documents
- To work with the adaptation of the renewed guidelines for audiovisual and multimedia services in public libraries
- To develop the cooperation with other bodies/organizations working worldwide with audiovisual and multimedia material and services
Author: Bibbi Andersson
Date: December 1998.
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