   
Round Table on Audiovisual and MultimediaAnnual Report - September 1998 - August 1999From Round Table to a SectionSince the status of the group has been a Round Table for most of the year, the starting point for this annual report is the one of a Round Table. The Professional Board decided at the board meeting in April 1999 to approve the Section on Audiovisual and Multimedia, formerly RT/AVM. April 1999 was too late for the nomination procedure of the new Section, and therefore the section has a kind of in between status during the period of 1999 to 2001. We still have persons working in the EC by their own interest and the blessing of their institutions without ordinary nomination and election procedures of an ordinary section. This condition will remain until the next normal nomination and election period.
Scope statement of RT/ SectionThe Round Table/Section on Audiovisual and Multimedia concerns itself extensively with all issues relating to sound, still and moving images and multimedia documents and services such as: children's libraries, language centers and Internet (images, sound delivery) in libraries: development of collections, cataloguing, access including Internet, conservation. Special expertise are required about sources and methods of acquisitions, technical issues for historical and for new carriers and equipments, legal issues affecting collecting, transferring and delivering documents, specific rules and formats of cataloguing, and all kinds of libraries are concerned. Relations have to be established in IFLA with corresponding groups and with PAC and UAP Core Programmes, and out of IFLA with professional organizations of sound and audiovisual archives.MembershipA Round Table does not have any registered members, but since RTAVM from springtime 1999 has become a Section, we will from now on try to get members in a proper way.We have produced a leaflet from the RT in order to enroll members. From 1999 we have a leaflet of our new Section for marketing purposes. OfficersChair and treasurer:Joëlle Garcia Département de l'audiovisuel, Bibliothèque National de France, BNF 55, Quai François Mauriac, 75706 Paris Cédex 13, France. Tel: +33 1 47 03 88 14. Fax: +33 1 47 03 88 11. E-Mail:joelle.garcia@bnf.fr
Secretary: The City Hall, C 223, SE - 721 87 Västerås, Sweden. Tel: +46 21 16 14 40. Mobile: + 46 70 465 14 40. Fax: +46 21 14 67 42. E-mail: bibbi.andersson@vasteras.se
Information Coordinator: D-37070 Göttingen, Germany. Tel: +49 551 39 52 42. Fax: +49 551 39 31 39. E-mail: cremer@mail.sub.uni-goettingen.de MeetingsA meeting between the chair and the secretary of the RT on AVM and the officers of IASA at the IASA Annual Conference in Paris, 19-20 November 1998. The meeting had two topics: the future cooperation between IFLA, IASA and other organizations and - for IFLA officers only - the use of audiovisual and multimedia in public libraries today.Joëlle Garcia took part of the 19th meeting of the Round table of Audiovisual Records in Brussels, 13 March 1999, together with representatives from FIAF, FIAT, IASA, ICA and UNESCO. The headlines of the meeting were exchanging of information, planning of the Joint Technical Symposion in Paris in January 2000 and the future of the Round Table. "Round Table of Audiovisual Records" was replaced by "Co-ordinating Council of Audiovisual Archive Associations", CCAAA. Executive Committee in Bangkok, August 21 and 27, 1999. 14 persons attended the meetings. A main subject was the new status of the section and the membership concerning the section. Other important things to discuss were the projects and the proposed projects of the section, the renewing of the Action Plan of the section and planning of the IFLA conference in Jerusalem in 2000. The chair and the secretary also took part of the Coordinating Board Meetings for Division VI at the Bangkok conference. Joëlle Garcia has attended several meetings working with organizing The Joint Technical Symposion in Paris 2000 together with other NGOs in the audiovisual and multimedia field. ProjectsThe two outgoing projects are:
Audiovisual and multimedia management in libraries: a selected bibliography.Leader from the start of the project: Isabelle Giannattasio, Paris, France; from August 1998: Monika Cremer, Göttingen, Germany, and Joëlle Garcia, Paris, France. The Executive Committee of Round Table on Audiovisual and Multimedia decided at the Amsterdam conference in 1998 to change the project from the shape of a printed bibliography into a discussion list on ILFLANET. The discussion list has been established on the site of the Section on AVM. The Standing Committee will try to increase the use of the list. The original project is completed in September 1999. It has turned into a part of the ordinary activity of the Section on AVMGuidelines for Audiovisual and Multimedia Services in Public Libraries.Leader: Bibbi Andersson, the City of Västerås, Sweden. The project is a revision of Provision of Audiovisual Services in Public Libraries from 1987 and an extension to multimedia. The result of the work is a kind of a frame or a structure for further work. The original project is completed. The result will be used as starting point for a new project:A Preparation for making Guidelines for all kinds of Audiovisual and Multimedia LibrariesLeader: Bibbi Andersson, Västerås, Sweden. The working group: Bibbi Andersson, Marty Kesselman, Piscataway, USA, Graciela Dacosta, Montevideo, Uruguay and Mircea Regneala, Bucharest, RomaniaOther proposed projects: A survey on legal deposit and copyright in Spanish speaking countries.Leader: Graciela Dacosta, Montevideo, Uruguay. The PB approved those two new projects.Publication of the proceedings from the Joint Technical Symposion in Paris 2000.Supervisor: Joëlle Garcia, Paris, France. The PB did not approve this project. The PB wanted all involved associations to share the cost of the publication.PublicationsA leaflet for marketing the new section was produced in July 1999.No Newsletter was published during the period referred to. Information about the section is to be found on the IFLA´s site www.ifla.org. The section has an electronic discussion list of our own, where interested persons can take part after mailing to the chair, Joëlle Garcia, or to the Information Coordinator, Monika Cremer. Conference Programme in Bangkok, August 1999Open Session with the theme Oral History: Audiovisual History and Future.. The session had simultaneous interpretation, which was a very good thing, because the attendants came from a lot of countries and parts of the world. About 80 persons attended the session. Speakers and topics:
Ruijaya Abhakorn (Department of History, Faculty of Humanities, Chiang Mai University, Chiang Mai, Thailand)
The emerging role of audiovisual and multimedia in the preservation of a national heritage: the Kenyan experience.
Valoriser et préserver le patrimoine oral dans une civilisation de l'écrit: un défi pour les bibliothèques.
El disco compacto en las bibliotecas populares argentines y la colección "restartos sonoros" de músicos argentionos coma una experiencia singular . All papers are available on Iflanet. Relationship with other bodiesThe RT was participating in the former NGO Round Table on Audiovisual Records, where IFLA, IASA, FIAF, FIAT and ICA once a year meet with UNESCO to coordinate the work and the future planning of the AV archive area, to exchange views of work and strategy for the associations, to exchange important information, to initiate, plan and realize joint projects and seminars. This cooperation is apprehended as most valuable. The section is participating in the new CCAAA, Coordinating Council of Audiovisual Archive Associations.Joëlle Garcia took part of a NGO RT meeting in Brussels in March 1999. Later on also Sjoerd Koopman has been involved in the cooperation. Action Plan 1999 - 2000
Date: December 1999.
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