Audiovisual and Multimedia Section

Glasgow, Scotland 2002

Minutes

As usual, the Standing Committee met twice during the IFLA Conference: Saturday, 17 August 11h30 - 14h20 and Friday, 23 August 8h00-10h15.

Participants:
Joelle Garcia (chair and treasurer, France), Monika Cremer (secretary and information coordinator, Germany), Jonny Edvardsen (Norway), Bruce Ryan (Scotland), Livia Borghetti (Italy), Agnes Colnot (France)

1. Welcome

The chair Joelle Garcia welcomes the present members.
The section has now 50 members from 31 countries

2. Approval of the minutes of Boston meetings

3. Approval of annual and financial report

4. Officers elections

Joelle Garcia (chair) will leave the Département de l'Audiovisuel de la Bibliothèque nationale de France and take over a new position, the "Service de la Documentation sur le livre et la lecture". She will no more be involved in audiovisual and multimedia matters and cannot go on with her responsability as chair of AVM Section. Bruce Royan (Scottish Cultural Resources Access Network, Edinburgh) is willing to take over the position of chair of the section.

• preparation of the IFLA conferences in concern of the AVM Section
• treasurer (preparation of the financial report)
• preparation of the annual report
• editing the newsletter of the Section
• assisting the CCAAA meetings
• preparation of the Guidelines on Audiovisual and Multimedia in Libraries (ongoing project: Joelle Garcia will finish the intermediary draft with the comments and critics of the Boston meeting on the Guidelines and send it to Bruce Royan and Monika Cremer before November 2002)

Joelle Garcia will hand over the files to Bruce Royan in October after completion of the financial report for the year. Bruce Royan will set up a Bank Account in the UK and notify Joelle so that the balance of funds can be transferred.

IFLA Headquarter nominated Bruce Royan as new chair of the Section Sept. 3, 2002.

5. Reports from the PB and Division Meetings

IFLA is willing to continue preparation of the annual conference in 2004 in Buenos Aires. All sections are invited to select liaison members for Section 8 (Latin America and Caribbean), also a possibility to get in contact for features of interest for the Buenos Aires conference.

All sections have to change their names, starting in future with the matter they are concerned with, e.g. Audiovisual and Multimedia Section. As all sections still have a lot of leaflets in the old form of name, this will be an ongoing action.

The Open Sessions are shortened to 2 hours and the second SC meeting to 1,5 hours in order to have more time for the final session.

The president elect Kay Raseroka will have a brainstorming meeting on Wednesday and looks for facilitators with different language skills. There will be 10 tables for discussion which need such facilitators.

The new Strategic Plan should be actualised every year.

6. Glasgow conference 2002

They should be introduced briefly by the chair of the session. The chair has to make sure that the presentations and meetings do not run over time. All questions and remarks by the audience should be done via microphone, every speaker should introduce himself briefly. There is a possibility to print papers in a special room.

The theme of the open session was "Digitization of audiovisual and multimedia materials for lifelong learning", organized by Bruce Royan. The speakers and their themes were:

• Creating content for learning in its broadest sense: the NOF-digi initiative in the UK
  SUSI WOODHOUSE (The Council for Museums, Archives and Libraries, London, UK)
• PictureAustralia - participating in a collaborative digital project
  DEBORAH CAMPBELL (National Library of Australia, Canberra, Australia)
• Heritage through oral history and archival images
  MATT NICKERSON (Southern Utah University, Cedar City, USA)
• Multimedia applications for innovation in cultural heritage: 25 European trial projects and their accompanying measure TRIS
  GABRIELE SCALI, MONICA SEGBERT and BARBARA MORGANTI (Space Spa, Prato, Italy)

Unfortunately, Susi Woodhouse had traffic problems to be in time in Glasgow. Bruce Royan took over this item and improvised the theme from the Scottish point of view.
The papers are on Iflanet. The open session of the section has been interesting and relevant. It was attended by about 150 people.

7. Berlin conference 2003

The Sections plans an Open Forum entitled: "Audiovisual and multimedia as part of curricula in library schools and continuing education - visions and realities". The session will focus on the diversity of study programmes and contents, learning labs, exams contents and infrastructure to gain competencies on audiovisual and multimedia in libraries. The secretary has been in contact with the Education and Training Section (Terry Weech) looking for cooperation. Due to the shortening of sessions to 2 hours there will be no joint session, as time cannot be prolonged. Both sections will try to have their Open Forums the same day, if possible one after the other.

8. Buenos Aires 2004

The Library History Section (Wolfgang Undorf, Kgl. Biblioteket Stockholm) proposed a cooporation for Buenos Aires in concern of oral history.

The secretary attended the section meeting of the Latin America /Caribbean Section to get in contact with collegues for the preparation of the Buenos Aires conference.

She came in contact especially with Marcia Rosetto (Brazilian Federation of the Librarian's Associations, Information Scientists and Institutions, Sao Paulo) and Lourdes Feria Basurto (Univ. de Colima, Mexico, Coordination of information technology). Lourdes Feria proposed to get translated the Newsletter of the Section in Spanish, as well as the minutes and other papers of the section. She will spread the Call for papers of the section (translated into Spanish) on appropriate listservs in Latin America. Marcia Rosetto will look for themes and speakers as well. A possible theme for Buenos Aires could be the digitisation projects (documents about the colonization of Latin America), as there exists a lot of visual materials also in Old World archives. The secretary will discuss this with Marcia and Lourdes.

Another theme could be "Aspects of copyright and repatriation of objects and materials", together with the Copyright and Legal Matters Section. The Indian question and moral right question will play a role.

9. Projects

The actual project of the Section is to establish a further draft of the Guidelines including the comments and additions coming in from the audience of the Open Session in Boston (to be prepared by Joelle Garcia). This new draft should be published on Ilfanet on the AVM section site and all concerned sections will be alerted to look at them and designate a correspondent member for discussion.

The main questions should be summarized, definition(s) of multimedia have to be discussed. At the beginning the level of the guidelines should be general, later on there may follow more specialized guidelines for each kind of library. The section will prepare a workshop about the Guidelines in Berlin. To be sure that this workshop is not cancelled again by Ifla HQ the secretary will try to find a room for about 40 persons off site, not too far away from the conference center (2 hours for presentation and discussion)

10. Strategic Plan 2001 - 2003

11. Other business

Generally all participants of the meeting found Glasgow a well organized conference, with papers of good standard and well-balanced sessions.

Submitted by: Monika Cremer