Key Documents

This page contains the most important documents, forms and links to information that Officers need. All documents and information for the IFLA WLIC is on the separate Conference Related Information page.

Contents:

1. IFLA structure and roles
2. strategic planning
3. finances & projects
4. production of materials
5. rules & procedures
6. important dates
7. WLIC session coordinators' pack

IFLA structure and roles

• IFLA Professional Structure (as of May 2013) [PDF].
• Data protection forms.

Support for Officers (Professional Committee and HQ):

• Roles and responsibilities of the Professional Committee [PDF].
• Professional Committee.
• Support staff at HQ.
• Division Chairs 2011-2013 (see contact for each Division).

Officers:

• Serving on IFLA Standing Committees.
• Roles and responsibilities of IFLA Section Officers [PDF].

strategic planning

Background:

• IFLA Strategic Plan 2010-2015.
• IFLA Key Initiatives 2011-2012.

Linking of professional units to strategic planning:

• Timetable of actions and planning process for Professional Units 2011-2012 [PDF].
• Strategic Planning Matrix 2010-2012 (updated February 2012) [PDF].
• IFLA professional units: list of action plans (update July 2012) [PDF].

finances & projects

Explanation:

• Slides from the 2012 Leadership Brief [PDF] in Powerpoint [PPT]
• Professional Committee Finance (Administrative Funds and Projects).
• Guidelines for 2013 Administrative Funds allocations and reimbursements [PDF]

Reimbursements:

• Invoice template for reimbursements [DOC].

PC Projects:

• Approved new projects 2013 [PDF].
• PC Project proposals must come from an IFLA Section. The 2013 call will be announced in due course.
• The 2012 call for proposals for projects starting in 2013 closed on 31 October 2012. The details of the call [PDF] and application form [DOC] are available for information.
• Approved projects 2012 [PDF]. This list will be updated in 2013 to indicate completed projects.

production of materials

• Language policy 
• IFLA branding
• Promotional materials from HQ (logos, leaflets, etc)
• PowerPoint template for WLIC 2013 Singapore [PPT]
• Logos for WLIC 2013
• Submitting content for the website

rules & procedures

IFLA rules and procedures:

• IFLA Statutes & Rules of Procedure 
• Statutes and Rules of Procedure regarding PC Chair [PDF]
• Rules of Procedure regarding Division Chairs [PDF]

Other guidance and policies:

• IFLA Code of Ethics
• Satellite Meeting Guidelines [PDF]
• SIG review reports (2012-2013) [DOC]

important dates

This document gives Officers a useful overview of the year and should help with the planning of communication and meetings. It also gives some information about the PC meeting agenda.

• Dates and deadlines for IFLA Officers 2012-2013 [PDF]

For detailed WLIC dates and deadlines, see the separate page: Conference related information.

WLIC session coordinators' pack

These documents are intended to help professional units coordinate the submission of papers for their WLIC session.

• Instructions for session coordinators [PDF]
• Sample instruction letter [DOC]
• Author Form [DOC]
• Paper template [DOC]
• Translated paper template [DOC]

IFLA Officers

Last update: 19 June 2013