Resources gathered by the survey on preservation standards (2016)

To identify and develop standards, guidelines and best practices for the collection and preservation of content in its diverse form (as stated in the IFLA Key Initiative 3.2.1), it was decided to conduct an extensive survey in the library sector to establish currently used standards, guidelines and best practices for material in any format. The survey was conducted between August and October 2016.

During the survey, the following resources were collected:

Physical/analogue collections

The following standards, best practises, and guidelines were received.

Audio

  • IASA-TC04

Bookbinding

Classification

Codes of Ethics

  • Conservation treatment and preventive conservation AICCM – Australian Institute for Conservation of Cultural materials - Code of Ethics Collection Storage
  • ECCO Code of Ethics

Collection care

Conservation Policies

Environment

Library binding

  • ANSI/NISO Z39.78-2000 (R2010)
  • ISO 14416:2003 
    Requirements for binding of books, periodicals, serials and other paper documents for archive and library use - methods and materials 

Microfilm

  • ISO TC 171

Paper

Photographs

  • ISO 18916 PAT
    test for storage materials for photographic material
  • ISO 18934:2011
    Imaging materials -- Multiple media archives -- Storage environment 

Storage

  • NARA 1571 (2002) 
  • RA-FS 2013-04 National Archives recommendations for storage
  • SS-EN 15946 Methods for packing and transport  

National Library Plans

Related projects

Metamorfoze
Netherlands' national programme for the preservation of paper heritage. The Metamorfoze programme started in 1997 and is situated in the Koninklijke Bibliotheek (National Library of the Netherlands). Metemorfoze standards have been picked up by Cambridge University and Getty Research Institute.

Digital collections

The following standards, best practises, and guidelines were received.

Digitisation (most popular)

Digitisation (general)

ISO standards used for digital collections

  • ISO 11799:2015 
    Information and documentation -- Document storage requirements for archive and library materials
  • ISO 14721:2012
    (OAIS) Space data and information transfer systems -- Open archival information system (OAIS) -- Reference model
  • ISO 15489:2016 
    Information and documentation -- Records management
  • ISO 16363:2012 (TRAC)
    Space data and information transfer systems -- Audit and certification of trustworthy digital repositories 
  • ISO 20652:2006
    (PAIMAS) Space data and information transfer systems -- Producer-archive interface -- Methodology abstract standard

We also asked for standards, guidelines and best practises around born digital content:

Born digital

Related projects

On developing a practice for born digital on physical media material:

  • 117 Stanford UniLIb
    Born Digital Forensics Lab is still in the formative stage and under active development

We received some storage of digital material information:

Storage

We also asked what standards, guidelines, and best practises are used for digital and analogue media collections:

Audio

  • BWF
  • Wav/Wave
  • IASA-TC 04
    Guidelines on the Production and Preservation of Digital Audio Objects 

Audiovisual

Image

Metadata

Preservation strategies for analogue/physical materials

Resources (These are the resources shared in the survey)

National Libraries

  • Australia: part of the Library's Corporate Plan
  • Brazil
  • Estonia: Action plan for collection development and preservation 2015-2018 
  • Estonia: Collection Development Policy for Estonian Web Archive 
  • Finland: Preservation Policy 
  • France: Conservation Charter
  • France: Preservation Policy Summary
  • JapanNational Diet Library: Preservation of the National Diet Library's Collections
  • Lithuania: Strategy for the Digitization of the Lithuanian Cultural Heritage, Digital Content Preservation and Access 
  • Malaysia: Pelan Strategik PNM (2014-2018) (Malay Language) 
  • Malaysia: Dasar Pemuliharaan Sumber Perpustakaan (Malay Language) 
  • Netherlands: Collection care plan
  • Russia: Strategy for preservation of the collections 
  • Russia: National Programme for preservation of library collections of the Russian Federation
  • Scotland: National Library of Scotland Moving Image Preservation Strategy
  • Spain: Plan de Preservación y Acceso al Documento 2011-2015
  • USA

Other institutions 

Digitisation strategies

Resources (These are the resources shared in the survey)

National libraries

  • Australia: National Library's Collection Digitisation Policy 
  • Brazil
  • Canada
  • Czechia: Digital documents registration and treatment process monitoring
  • Estonia: Strategy of National Library of Estonia includes a perspective to digitize all Estonian publications   
  • Estonia: Yearly digitization strategy is described in the Annual Reproduction Programme
  • Finland: Digitisation policy
  • France: Global digital strategy
  • Germany: Data Policy of the National Library 
  • Germany: Digitisation Strategy of the German National Library 2014–2016 
  • JapanNational Diet Library: Basic Plan for Digitization of National Diet Library's Collections 2016–2020 (Japanese)
  • Malaysia: Garis Panduan Pendigitalan Koleksi Perpustakaan (Malay Language) 
  • Malaysia: Dasar Pendigitalan Koleksi Perpustakaan (Malay Language) 
  • Netherlands
  • Peru
  • Poland: The digitization strategy is based on the Chapter 4 of "Digitalization of library materials", the publication of the National Library of Poland 
  • Spain   
  • Spain   
  • Spain 
  • Switzerland   

Other institutions

Digital preservation strategies

Resources (These are the resources shared in the survey)

National Libraries

Other institutions:

Related projects


Disaster risk preparedness plans

Resources (These are the resources shared in the survey)

National Libraries:

Other institutions:

Staff training and capacity building resources

Resources (These are the resources shared in the survey)

National Libraries

Other institutions:

Conservation, Preservation

Last update: 7 July 2017