Congress Planning Information
This page contains all the details needed for a Professional Unit planning an open programme at the next WLIC.
Please note the separate Guidelines for off-site WLIC sessions if you are thinking of organising an off-site event.
Forms and details for planning a Satellite Meeting are now found on a different page: Planning a Satellite Meeting.
Next Congress: WLIC 2019
The next IFLA World Library and Information Congress and 85th IFLA General Conference and Assembly will take place 24–30 August 2019, Athens, Greece.
See below for the main deadlines, forms and guidelines. See below the table for the full list of essential forms and guidelines, and other related documents.
Dates & deadlines for WLIC 2019 Athens
|15 November||Officers||Programme Enquiry Form: deadline for submitting Programme Enquiry Form for Sections and Programme Enquiry Form for SIGs|
|15 November||Officers||Deadline for applications to hold a satellite meeting in Athens 2019. See Planning a Satellite Meeting for all forms and guidelines.|
|07 January||Officers and ICs||On confirmation that your programme is accepted, publish your call for papers.|
|01 February||Poster applicants||Deadline for poster proposals: see call for posters when available.|
|date to be confirmed||Officers||Deadline for submitting full details of your session(s), both for on-site and off-site sessions.|
|15 May||Conference attendees||Deadline for early-bird registration: see registration page.|
|31 May||Authors||Recommended deadline for authors to submit Authors' Permission Form when available.|
|01 June||Officers||Deadline for programme changes for printed congress programme (changes to online programme can still be made). Send changes to email@example.com with the Session Number mentioned in the subject line.|
|01 June||Session coordinators||
Recommended deadline for submitting correctly formatted papers to Unit.
Session coordinators: after completed papers have been thoroughly verified that they meet the WLIC paper template requirements, send final versions to firstname.lastname@example.org.
|15 June||Officers||Deadline for submission of congress papers to ensure availability in the IFLA Library before Congress.|
|15 July||Officers and translators||Deadline for submission of translations of congress papers to ensure availability of papers to interpreter.|
|24 - 30 August||All||WLIC 2019, Athens: see 2019 WLIC website.|
|15 November||Officers||Deadline for applications to hold a satellite meeting in 2020. See Planning a Satellite Meeting for all forms and guidelines.|
Further dates may be added to this list.
Session Coordinators instructions:
Management of IFLA WLIC papers - instructions for session coordinators [PDF].
Note: after completed papers have been thoroughly verified that they meet the WLIC paper template requirements, send final versions to email@example.com.
Sample Author instruction email
for sending to authors of accepted conference papers [DOC]
- Guidelines for authors (including document template and Author's Permission Form)
- Guidelines for Session Chairs and Coordinators
- Guidelines for Translators and Interpreters
- Simultaneous Interpretation Guidelines [PDF]
- 2019 WLIC logos
Programme Enquiry Form for Sections, 2019 and Section Guidelines for Planning
Programme Enquiry Form for SIGs, 2019 and SIG Guidelines for Planning
Deadline for submission: 15 November 2018.
Full Programme Form, 2019: will be sent direct to Officers during April 2019.
Professional Resolution form 2019 [DOC].
Rules of Procedure: R9.14 Professional resolutions may be drafted in sessions and meetings held during the World Library and Information Congress. Such resolutions shall not be tabled in the General Assembly, but shall be submitted to the Professional Committee.
Deadline for submission: 27 August 2019.
Last update: 7 November 2018