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IFLA Conference

World Library and Information Congress: 75th IFLA General Conference and Assembly

"Libraries create futures: Building on cultural heritage"

23-27 August 2009, Milan, Italy


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Registration

The Congress will take place in the Fiera Milano Convention Centre (MIC), Milan, Italy.

How to Become a Delegate

Registrations and accommodation reservations can be done online or by sending the completed form by fax or mail to the IFLA Congress 2009 Secretariat.

The deadline for pre-registration is 10 August 2009

PRE-REGISTRATION IS NOW CLOSED

Please note that all new registrations can now only be done at the "New Registration" desk at the Milan Convention Centre during the Congress. Note, on-site registration does not guarantee the availability of all Congress materials and access to all social events.

Or download the form and send it to us:

Registration Fee

Table 1: Registration Fees
EURO
Full delegate IFLA Member
on site 570.00
Full delegate Non member
on site 755.00
Student
on site 255.00
Accompanying person (about)
on site 375.00
Day registration (available after 15 May 2009)
per day 140.00

All IFLA members, regardless of category, will be entitled to register at the member rates published. If you are not an IFLA personal or Institution Member, but are a member of your national association which is a member of IFLA, please contact your national association or IFLA Headquarters for the correct membership number. This number should be entered on the registration form.

If your form and/or payment is received after 15 May 2009 you will be automatically charged the late registration fee.

The registration fee covers

  • For Delegates:
    • Name badge
    • Congress documentation
    • Admission to all sessions
    • Admission to exhibition
    • Opening and closing ceremonies
    • All receptions
    • One library visit (based on availability)
  • For Accompanying Persons:
    • Name badge
    • Admission to exhibition
    • One-half day sight seeing tour
    • Opening ceremony
    • All receptions
    • One library visit (based on availability)

Accompanying Person

An "accompanying person" is a participant that is accompanying a regular delegate, speaker or a student delegate. Other participant types can not have an accompanying person. Accompany persons have access to the conference venue and receive the benefits as detailed above. However, other than the Opening ceremony, accompanying guests may not attend any other official Congress sessions.

Confirmation and Joining Instructions

We will send out confirmation of your registration within six weeks after receipt of your payment. If you have not received a confirmation letter six weeks after having made payment, please contact the IFLA Congress 2009 Secretariat.

A final confirmation will be sent to you electronically approximately six weeks prior to the Congress. This will provide you with your unique registration number and registration details. This final confirmation letter must be presented upon arrival at the pre-registration desk, if the account has been settled. If there is a balance still due, you should take this letter to the "Accounts" desk.

In addition, joining instructions will be sent to all delegates electronically approximately six weeks prior to the Congress providing information to help you prepare for your visit to Milan and attendance at the Congress. Please ensure you submit your email address when registering. Joining instructions will also be available online on this website.

Payment of Registration Fees

Advance payment can be made in Euros by any of the following ways:

  1. American Express Card, VISA and MasterCard holders may use their credit cards for charging all costs. The cardholders name, card number, expiry date of the card, signature and CVB code* should be filled in on the registration form.

    Regretfully other credit cards cannot be accepted.

    (* What is the CVB code? The last 3 digits on the signature strip on the reverse of the card for VISA or MasterCard, the 4 digits on the front of the card on the right above the card number for American Express Card.)

  2. Bankers' cheque forwarded together with the registration form to Congrex UK Ltd. the IFLA Congress 2009 Secretariat. The Bankers' cheque should be purchased at your bank and made out in Euros to "Congrex UK Ltd / IFLA Congress 2009 Ltd". Please include your name and registration fee details with your bankers' cheque. Personal cheques and company cheques are also acceptable as long as they are drawn against a Euro bank account.

  3. Bank transfer in Euros to:

    Royal Bank of Scotland,
    62-63 Threadneedle Street,
    London EC2R 8LA,
    account name: Congrex UK Ltd / IFLA Congress 2009 Ltd,
    IBAN: GB69RBOS16107010100487,
    Swift code: RBOS GB 2L.

    Please include your name and registration fee details with your bank transfer.

    Congrex UK, the Congress Secretariat, will not be responsible for identifying funds transferred directly into the account when the participant name is not mentioned. All bank charges or bank fees associated with the transfer will not be accepted and must be met by the participant.

    Please note all bank transfer payments must be received no later than 10 August 2009.

Please note that if we have not received full payment for your registration fee and have not had any written communication from you in regards to your registration payment by 10 August 2009 then your registration will be cancelled and you will need to re-register onsite at the Congress at the onsite registration rate.

Alterations and Amendments to Registrations

Alterations to your registration will not be accepted over the telephone. Please fax, post or email any amendments or alterations to the Congress Secretariat, email: ifla2009reg@congrex.com or fax: +44 (0) 207 117 4561.

Registration Deadline

PRE-REGISTRATION IS NOW CLOSED
 
Please note that all new registrations can now only be done at the "New Registration" desk at the Milan Convention Centre during the Congress. Note, on-site registration does not guarantee the availability of all Congress materials and access to all social events

Cancellation and Refunds

Notification of registration cancellation and refund requests must be submitted on or before 15 May 2009 in writing to the Congress Secretariat, Congrex UK. The fee for registration cancellations received on or before 15 May 2009 is EUR 50.

For cancellations after 15 May 2009 no refunds will be given. Delegates who cannot attend may; under certain conditions, name a substitute to take their registration. Please contact the Congress Secretariat if this is applicable to you.

Disclaimer

In the event of "force majeur", the IFLA World Library and Information Congress 2009 and/or its agents and/or Congrex UK have the right to immediately alter or cancel the Congress or any of the arrangements, timetables, plans or other items, relating directly or indirectly to the IFLA World Library and Information Congress 2009. The participants shall not be entitled to any compensation of damages that result from such alteration or cancellation. Furthermore, without the exception of any wilful damage or gross negligence committed by the IFLA World Library Congress 2009 and or its agents and/or Congrex UK. Shall at no time be liable for any direct or indirect damage suffered by the participants including consequential and immaterial damage caused by failure to comply with a provision of this registration and hotel booking form. Delegates are strongly advised to take out their own travel insurance and to extend their policy to cover personal possessions as the Congress does not cover individuals against cancellation of bookings or theft or damage of belongings.