Hotel Reservation

Please note that demand for hotel rooms in Lyon is always very high.  In order to avoid disappointment, early bookings are recommended. Telephone reservations will not be accepted.

Hotel accommodation is subject to availability and will be allocated on a first come, first served basis. All rates include breakfast, VAT and service. All reservations must be made using the official booking form and submitted with full payment details, without which the booking cannot be processed. Should the selected hotels be sold out, the Congress Secretariat reserves the right to book a hotel in a similar category and price range. Should you plan to arrive at your hotel after 18.00 hrs, please inform the Congress Secretariat, wlic2014-hotel@kit-group.org.

Booking

All reservations must be made using the official booking form and submitted with the full payment details, without which the booking cannot be processed.

Should the selected hotel be sold out, the Congress Secretariat Accommodation Department reserves the right to book a hotel in a similar category and price range. Should you plan to arrive at your hotel after 18:00, please inform the Congress Secretariat Accommodation Department.

Cheaper accommodation will be available on various university campus in Lyon; more information will be available soon.

Payment

Payments should be made in EUR only, using one of the following methods:

1. Credit Card Payment (Visa, Master/Eurocard, AMEX)

Upon receipt of the hotel booking the Congress Secretariat will charge a deposit of 35 EUR. The remaining amount due for the entire accommodation costs will be charged on 2 June, 2014 and the Congress Secretariat will send out an accommodation invoice.

2. Bank Transfer - only possible until 2 June 2014
All transfer costs must be prepaid by the transmitter.

Account Holder: K.I.T. Group GmbH
Commerzbank AG, Kurfürstendamm 237
DE-10719 Berlin, Germany
Bank Sorting Code: 100 800 00
K.I.T. Group Account Number: 05 140 018 00
SWIFT-CODE: DRESDEFF100
IBAN: DE77 1008 0000 0514 0018 00
Reference: Participant number, name, code (e.g. WLIC 2014)

From 2 June 2014, only payment made by credit card will be accepted. The card will be debited with the full amount upon receipt of the booking. No invoice will be sent until the Congress Secretariat has received the full payment. Should the Congress Secretariat not receive the payment on time or not be able to debit the provided credit card on 2 June, 2014, the hotel reservation will be cancelled corresponding to the cancellation conditions.

Please indicate the participant’s name, number and “WLIC 2014 Hotel” on all payments. Otherwise the payment cannot be assigned to your hotel booking

Cheques will not be accepted.

Confirmation & Invoice

Confirmation of the hotel booking will be sent out upon receipt of the housing request and full payment details. The invoice will follow after the payment has been made.

Changes and Cancellations

All changes and cancellations must be sent in writing (fax, letter or email) to the Congress Secretariat.

For cancellations received between 3 June 2014 and 10 July 2014 one full night accommodation cost will be charged by the Congress Secretariat.

Please note that hotels will not accept any changes or cancellations directly. The Congress Secretariat will retain the deposit of 35 EUR for cancellations received before 2 June, 2014. For cancellations received between 2 June, 2014 and 1 July, 2014 one full nights accommodation cost will be charged by the Congress Secretariat. For cancellations after 1 July, 2014 no refunds will be possible. After this date, the full value of the reservation indicated on the hotel reservation form will be charged under all circumstances. For a reduction in the length of stay or in the case of a no-show, no refunds will be made. The entire number of nights booked on the hotel booking form and confirmed by the Congress Secretariat Accommodation Department will be charged. No-shows will be released at 09.00 hrs the following day, and the accommodation costs will not be refunded. If the hotel room can be resold, any resulting refunds will be made after the Congress.

Alternative Accommodation

Delegates are welcome to book their own accommodation other than the accommodation service offered by the Congress Secretariat.

Last update: 20 January 2014