Hotel Reservation

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Please note that demand for hotel rooms in Helsinki is always very high. In order to avoid disappointment, early bookings are recommended. Telephone reservations will not be accepted.

Hotel accommodation is subject to availability and will be allocated on a first come, first served basis. All rates include breakfast, VAT and service.

All reservations must be made using the official booking form and submitted with full credit card details, without which the booking cannot be processed.

Should the selected hotels be sold out, the Congress Secretariat Accommodation Department reserves the right to book a hotel in a similar category and price range. Should you plan to arrive at your hotel after 18.00, please inform the Congress Secretariat Accommodation Department, wlic2012-hotel@kit-group.org.

Payment

Upon receipt of the hotel booking the Congress Secretariat Accommodation Department will charge a deposit of 35 EUR. The remaining amount due for the entire accommodation costs will be charged on 10 June, 2012 and the Congress Secretariat will send out an accommodation invoice. Alternatively a bank transfer for the entire accommodation amount can be made by this date. Please indicate “free of charge for the receiver account”.

From 10 June 2012, only payment made by credit card will be accepted, which will be debited upon receipt of the booking. No invoice will be sent until the Congress Secretariat has received the full payment.

Should the Congress Secretariat not receive the payment on time or not be able to debit the provided credit card on 10 June, 2012, the hotel reservation will be cancelled corresponding to the cancellation conditions.

Please indicate the participant‘s name, number and “WLIC 2012 Hotel“ on all payments.

Payments should be made in EUR only, using one of the following

methods:

1. Credit card (Visa, Master/Eurocard, AMEX)
2. Bank transfer: Payment should be made in EUR to:

K.I.T. Group GmbH Association & Congress Management
Commerzbank AG, Kurfürstendamm 237, DE-10719 Berlin

Please note that all transfer costs must be prepaid by the transmitter.  Cheques will not be accepted.

Confirmation & Invoice

Confirmation of the hotel booking will be sent out upon receipt of the housing request and full credit card details. The invoice will follow after the payment has been made after 10 June, 2012.

Changes and Cancellations

All changes and cancellations must be sent in writing, (fax, letter or email), to the Congress Secretariat Accommodation Department. Please note that hotels will not accept any changes or cancellations directly.

The Congress Secretariat will retain the deposit of 35 EUR for cancellations received before 10 June 2012. For cancellations received between 10 June —10 July 2012, one full nights accommodation cost will be charged by the Congress Secretariat. For cancellations after 10 July 2012 no refunds will be possible. After this date, the full value of the reservation indicated on the hotel reservation form will be charged under all circumstances. For a reduction in the length of stay or in the case of a no-show, no refunds will be made. The entire number of nights booked on the hotel booking form and confirmed by the Congress Secretariat Accommodation Department will be charged. No-shows will be released at 09.00 the following day, and the accommodation will not be refunded. If the hotel room can be resold, any resulting refunds will be made after the Congress.

Alternative Accommodation

Delegates are welcome to book their own accommodation other than the accommodation service offered by the Congress Secretariat.